PERSONNEL APPEALS BOARD

REGULAR MEETING

TUESDAY, April 26,2005

 

MEMBERS PRESENT:           Robert Farrell and Marvin Sells

 

OTHERS PRESENT:               Susan Sheikh

 

1.                  Approval of March 22,2005 Regular Meeting Minutes:  Mr. Sells moved to approve; Mr. Farrell seconded the motion.  Motion passed.

 

2.                  Employee/Community Comments:  None

 

3.                  Secretary’s Report:  Mr. Sells stated that the following items were received in their packet:  Agenda for tonight’s meeting, March 22nd regular meeting minutes, April 7th memo from Susan Sheikh regarding City’s intent to make a provisional appointment, April 11th memo from Judy Gilleland regarding an Emergency appointment, proposed Service Worker Questionnaire and scoring, copy of posting for the service worker position and April 21st letter to Jacqueline Hymes from Susan Sheikh regarding tonight’s meeting.

 

4.                  Personnel Action

 

A.                 Service Worker:  Board members reviewed the questionnaire and grading methodology proposed.  Ms. Sheikh stated that she met with Service Director Frank Wiseman and he put together the questionnaire and proposed grading based on the duties and responsibilities of this position.  She said that Mr. Wiseman has been through this process many times before with Mr. Berry.  Mr. Farrell stated that he is comfortable with what Frank is proposing because he, more than anyone, is aware of what will produce the best Service Worker candidate.  Mr. Sells agreed.  Mr. Farrell moved to approve the questionnaire and grading as presented; Mr. Sells seconded the motion.  Motion passed.

 

B.                 Public Safety Dispatcher – update:  Ms. Sheikh stated that per the City Manager’s memo, an emergency appointment has been made to this position.  She said they had intended to make a provisional appointment rather than emergency appointment, but due to the posting period required for the provisional appointment, an emergency appointment was more desirable.  She stated that she anticipates a provisional appointment will occur after the 30-day emergency appointment.  

 

5.                  Eligibility Lists

 

A.                 Public Safety Dispatcher 2 – Ms. Sheikh asked that this remain on the agenda until she has reviewed the Job Descriptions with Chief Dispatcher Carolyn Sharp.

 

 

B.                 Public Safety Dispatcher 1:  Ms. Sheikh stated that Chief Taylor was not happy with some of the candidates the last eligibility list produced.  The first ten or so candidates seemed to be okay, but as he moved further down the list, there was a big decrease in the quality of candidates.  Ms. Sheikh told the board that Chief said it was nothing that he could “put his finger on”, but as he interviewed the recent candidates he did not feel that any of them would make great Public Safety Dispatchers.  Ms. Sheikh said that he told Chief Taylor that the Board is not interested in making him hire someone that he feels would not do a good job, but if the process is flawed in some way, it needs to be fixed.  The board agreed.  Bob Farrell suggested that Chief Taylor and Chief Dispatcher Carolyn Sharp attend their next meeting.  He said he is very interested in hearing what they have to say because they know better than anyone what qualities you look for in a Public Safety Dispatcher.  He said it would be nice if they prepared a questionnaire similar to what Mr. Wiseman has done with the Service Worker position.  Ms. Sheikh said she will ask if the Chief and Carolyn can attend the next meeting.

 

6.                  Other Business

 

A.                 PAB Rules and Regulations:  Ms. Sheikh stated that the City will be hiring a consultant to review and update PAB Rules and Regulations, but they are waiting for civil service reform legislation to be finalized prior to the updates so that they won’t have to be updated twice.  Ms. Sheikh added that, other than the minor changes that PAB has made from time to time, the Rules and Regulations have not been updated since 1992.  She said we need to make sure we are operating on solid legal ground and that is the intent of the update.  She said two proposals have been received and whoever is selected to proceed with meet with the board at least twice.   Mr. Ferrell said he is happy to see the City spending money in this area.  Mr. Sells agreed.

 

B.                 Civil Service Annual Reporting Requirements:  Mr. Sells moved to authorize Susan Sheikh to comply with the reporting requirement by the State Personnel Board of Review and to complete the report of activities.  Mr. Farrell seconded the motion.  Motion passed.

 

Meeting adjourned at 7:00 p.m.

 

 

RESPECTFULLY SUBMITTED:

 

______________________________

Susan Sheikh, Personnel Director