CITY OF PICKERINGTON

FINANCE COMMITTEE OF COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

THURSDAY, June 16, 2005

REGULAR MEETING

7:30 P.M.

1. ROLL CALL. Mrs. Riggs called the meeting to order at 7:30 P.M., with roll call as follows: Mr. Wisniewski, Mr. Hackworth, and Mrs. Riggs were present. Mr. Wright was absent. Others present were Judy Gilleland, Lynda Yartin, Ann Ellis, Dennis Schwallie, Patti Wigington, and others.

2. A. APPROVAL OF MINUTES OF March 17, 2005, Regular Meeting. Mr. Hackworth moved to approve; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Hackworth, Mr. Wisniewski, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.

B. APPROVAL OF MINUTES OF March 23, 2005, Special Meeting. Mr. Hackworth moved to approve; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.

C. APPROVAL OF MINUTES OF April 21, 2005, Regular Meeting. Mr. Hackworth moved to approve; Mrs. Riggs seconded the motion. Roll call was taken with Mr. Wisniewski Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.

3. FINANCE DIRECTOR:

A. Review and request for motion to approve draft ordinance amending the 2005 appropriation ordinance 2004-81. Mrs. Ellis stated there were no appropriation requests for this meeting.

B. Finance Director’s Report: Mrs. Ellis stated Mrs. Fersch had provided a written report to the Committee and she would be happy to try and answer any questions.

C. Review and request for motion to approve draft ordinance adopting new debt policy for the development and implementation of the City of Pickerington’s Debt Program. Mrs. Riggs clarified the change Mr. Hackworth had requested at the last meeting regarding implementation in Section VII was included in the new draft policy. Mr. Hackworth stated Mr. Wright had requested in the TIF policy, Section II.E., the wording be changed from “will” to “shall” and other committee members objected to that. Mrs. Riggs stated the language is the way the majority of the committee requested. Mrs. Riggs moved to approve and forward to Council; Mr. Hackworth seconded the motion. Roll call was taken with Mr. Hackworth, Mrs. Riggs, and Mr. Wisniewski voting “Yea.” Motion passed, 3-0.

D. Review and request for motion to approve draft ordinance adopting impact fee amounts and the procedures for the imposition, calculation, collection, expenditure, and administration of impact fees to be imposed on new development; providing for severability; and providing for an effective date. Ms Gilleland stated she has received some feedback from the BIA and she has not had a chance to thoroughly address their questions as yet. Ms Gilleland stated she would request this remain on the agenda for the next meeting. Mrs. Riggs stated this item would be continued on the agenda for the next Finance Committee meeting, and, if necessary, a special meeting could be scheduled prior to the last Council meeting in July.

E. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $2,250,000 of revenue notes by the City of Pickerington, Ohio, for the purpose of renewing revenue notes previously issued for the purpose of paying part of the cost of constructing street improvements in the Windmiller/Diley areas, including constructing widening and turn lane improvements for State Route 256 to establish an exit point for the realignment of Diley Road. Mr. Schwallie stated in Mrs. Fersch’s absence he was present to answer any questions the Committee may have on any of the TIF project note renewals on tonight’s agenda. Mrs. Riggs clarified this is a note renewal on the TIF. Mr. Hackworth stated he would like to request a graph or a bar chart of the five TIF’s showing where they are, how much we are getting back in taxes, how many years are left on them, etc. Ms Gilleland stated she could have that done. Mr. Hackworth further clarified these are one-year notes. Mr. Hackworth moved to approve and forward to Council; Mrs. Riggs seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.

F. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $700,000 of revenue notes by the City of Pickerington, Ohio, for the purpose of renewing revenue notes previously issued for the purpose of paying part of the cost of constructing street improvements in the Cycle Way area and paying additional costs of such project. Mr. Schwallie stated this is also a note renewal for a TIF project. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Hackworth, Mrs. Riggs, and Mr. Wisniewski voting “Yea.” Motion passed, 3-0.

G. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $507,000 of revenue notes by the City of Pickerington, Ohio, for the purpose of renewing revenue notes previously issued for the purpose of paying part of the cost of constructing (I) street improvements on Hill Road and Blacklick-Eastern Road, including widening streets, constructing sidewalks, curbs and gutters and installing traffic control devices, and (II) street improvements known as the Hill Road Connector, including constructing streets, sidewalks, curbs and gutters. Mr. Schwallie stated this is also a TIF note renewal and he would be happy to answer any questions. Mr. Hackworth moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Wisniewski, Mr. Hackworth, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.

H. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $322,500 of revenue notes by the City of Pickerington, Ohio, for the purpose of renewing revenue notes previously issued for the purpose of paying part of the cost of constructing street and traffic signal improvements in the State Route 256/Stonecreek Drive area. Mr. Schwallie stated, again, this is a TIF note renewal. He stated all of these notes are due in September so we are beginning the process now. Mrs. Riggs moved to approve and forward to Council; Mr. Hackworth seconded the motion. Roll call was taken with Mr. Hackworth, Mr. Wisniewski, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.

I. Review and request for motion to approve draft ordinance providing for the issuance of $315,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds, for the purpose of renewing notes previously issued for the purpose of paying part of the cost of acquiring, constructing, equipping, and furnishing a police building. Mr. Schwallie stated this is the renewal of the notes for the police station and we will be paying $15,000 this year. Mr. Hackworth clarified the notes were at $330,000 and with the $15,000 payment the renewal will be for $315,000. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.

4. PERSONNEL DEPARTMENT: No Report

5. DEVELOPMENT DEPARTMENT: No Report.

6. CHAIRMAN:

A. Law Director Search – Update. Mrs. Riggs stated we are in the process of attempting to schedule more interviews, however, with everyone’s summer schedules we are trying to find a good time for everyone.

B. Review of Ordinance 2004-94, authorizing the City Manager to enter into a contract with the City of Lancaster for the provision of prosecution services for Pickerington misdemeanor cases in Lancaster Municipal Court. Ms Gilleland stated we are still waiting on the City of Lancaster as they are checking with their insurance company on this as well as the next item on the agenda. She stated they are proposing a very large deductible be involved with the contract and she is not comfortable with that, so we are working with the insurance companies to see if there is the possibility of either our insurance company or their insurance company covering the deductible should the prosecutor ever get sued. Mr. Wisniewski clarified in the meantime they are serving as our prosecutor in Municipal Court. Mrs. Riggs stated this would be continued on the agenda.

C. Review of Ordinance 2004-95, authorizing the City Manager to enter into a contract with the City of Lancaster for the provision of prosecution services for Pickerington’s Mayor’s Court. Ms Gilleland stated this is the same as the previous item and we do have a contractual prosecutor handling our Mayor’s Court until this issue is worked out. Mrs. Riggs stated this would also be continued on the agenda.

7. OTHER BUSINESS: Ms Gilleland stated she had one item for other business regarding an addendum to the 316 acre annexation agreement. Ms Gilleland stated Council passed an agreement recently, and subsequent to that passage Violet Township requested to make a couple of changes dealing with the buffering of the annexed area. She stated we had wording in the original agreement and they wanted to strengthen that wording just a bit. Mr. Hackworth clarified this is where we agreed to put houses not condos, and the original agreement required something like a 50 foot buffer. Ms Gilleland stated the original agreement said, “In addition, Pickerington agrees to use its best efforts to ensure that any development directly adjacent to Jefferson Woods shall be buffered with minimum 75-foot rear yard setback and a 25-foot no build zone.” She stated they wanted to strengthen that a little bit should the area be developed as they wanted to ensure that the Jefferson Woods subdivision was appropriately protected. Ms Gilleland stated a number of things have to take place for this development to ever go forward in the City, the first being accepting the annexation. Mr. Hackworth stated if we followed the pre-annexation agreement to the letter, their concern was it would devalue the property value of the Township residents. Ms Gilleland stated she would like to move this forward to Council as our court date is the end of July. She stated she would have an ordinance attached to the agreement when it went to Council. Mr. Hackworth moved to forward the addendum to the 316 acre annexation agreement to Council; Mrs. Riggs seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.

Mr. Hackworth stated he had been asked a lot of questions on how we would fill the Development Director position. Ms Gilleland stated that would be part of the Executive Session discussion.

8. MOTIONS:

A. Mrs. Riggs moved for Executive Session under Section 121.22(G)(1)b, Matters involving an employee’s or public official’s employment; Mr. Hackworth seconded the motion. Roll call was taken with Mr. Hackworth, Mrs. Riggs, and Mr. Wisniewski voting “Yea.” Motion passed, 3-0.

Finance Committee went into Executive Session at 8:10 P.M. and reconvened in open session at 8:39 P.M.

9. ADJOURNMENT. There being nothing further, Mr. Hackworth moved to adjourn; Mr. Wisniewski seconded the motion. Mr. Hackworth, Mr. Wisniewski, and Mrs. Riggs voted "Aye." Motion carried, 3-0. The Finance Committee adjourned at 8:40 P.M., June 16, 2005.

RESPECTFULLY SUBMITTED:

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Lynda D. Yartin, Municipal Clerk