CITY OF PICKERINGTON

SERVICE COMMITTEE OF COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

THURSDAY, SEPTEMBER 8, 2005

 

WORK SESSION

REVIEW OF PROPOSED 2006-2010 CAPITAL IMPROVEMENTS PLAN

 

6:00 P.M.

 

1.         ROLL CALL.  Mr. Hackworth called the Service Committee Work Session to order at 6:00 P.M., with Mr. Hackworth, Mr. Parker, and Mr. O’Brien present.  No members were absent.  Others present were Judy Gilleland, Lynda Yartin, Lance Schultz, Ed Drobina, Jennifer Frommer, Jim Hite, Gary Armentrout, Kent Sanderson, and others.

 

Ms Gilleland stated the Capital Improvements Plan (CIP) was prepared in the same format used last year so we can begin to establish some consistency.  Ms Gilleland stated the Service Committee will review the Water, Wastewater, Streets, Storm Water, and the Unfunded projects.  Ms Gilleland stated  no decisions were needed today, but at the next meeting she would request that it be passed on to Finance Committee.  Mr. O’Brien clarified that Ms Gilleland would like to have the document to Finance Committee for their October meeting. 

 

Ms Frommer stated the Committee had been provided with a memorandum summarizing the CIP projects and the various funding options for the projects.  Ms Gilleland stated we have tried to have a plan of action for the next five years so the CIP could be developed appropriately.  She stated this does not take into account any funds received for impact fees, however, our financial advisor has advised us to limit our borrowing to $1 million to $1.2 million over each of the next five years.  Ms Frommer stated a listing of new and notable projects for 2006 through 2010 was also included in the memorandum and she would answer any questions the Committee may have. 

 

The Committee reviewed the Five Year Summary, the Water, Wastewater, Streets, and Storm Water projects.  Ms Gilleland stated the Unfunded projects list is the wish list that may happen or may not.  She stated any project that the Committee feels we need can be added to this list.  Ms Gilleland stated we will anticipate revenues for the budget for next year and we should have some revenue projections in the next couple of months.  Ms Gilleland stated she would like to have the CIP going to Council at the same time the budget is going through.  Ms Gilleland stated she would like to have the Committee review the proposed CIP and provide any input or suggestions so a final draft can be prepared for the next Service Committee meeting.  

 

2.         ADJOURNMENT.  There being nothing further, Mr. Hackworth closed the work session at 7:25 P.M., September 8, 2005.

 

RESPECTFULLY SUBMITTED:

 

 

________________________________

Lynda D. Yartin, Municipal Clerk

CITY OF PICKERINGTON

SERVICE COMMITTEE OF COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

THURSDAY, SEPTEMBER 8, 2005

 

REGULAR MEETING

7:30 P.M.

 

1.         ROLL CALL.  Mr. Hackworth called the meeting to order at 7:30 P.M., with Mr. Hackworth, Mr. Parker, and Mr. O’Brien present.  No members were absent.  Others present were:  Judy Gilleland, Lynda Yartin, Lance Schultz, Ed Drobina, Jennifer Frommer, Jim Hite, and others.

 

2.         A.        APPROVAL OF MINUTES OF AUGUST 2, 2005, Special Meeting.  Mr. O’Brien moved to approve; Mr. Hackworth seconded the motion.  Roll call was taken with Mr. Parker abstaining, and Mr. O’Brien and Mr. Hackworth voting “Yea.”  Motion passed, 2-0. 

 

B.         APPROVAL OF MINUTES OF AUGUST 11, 2005, Regular Meeting.  Mr. O’Brien moved to approve; Mr. Hackworth seconded the motion.  Roll call was taken with Mr. Parker abstaining, and Mr. Hackworth and Mr. O’Brien voting “Yea.”  Motion passed, 2-0.  

 

3.         COMMUNITY COMMENTS:  There were no community comments. 

 

4.         PLANNING AND ZONING

 

A.        REPORTS:

 

                       (1)         BZA Report.  Mr. Schultz stated there were no cases last month and there are two cases scheduled this month, one for a deck and one for Donley Concrete Cutting as they want to revise their buffering standards from a fence to pine trees. 

 

            (2)        Planning and Zoning Representative Report (Mr. O’Brien) Mr. O’Brien stated Planning and Zoning Commission will meet next week. 

 

B.         ACTION ITEMS:  NONE. 

 

C.        ACCESS MANAGEMENT PLAN:  Mr. Hackworth stated the Access Management Plan will be distributed prior to the next meeting.  Ms Frommer stated it will be distributed in a draft form for the Committee to review and Mr. Hackworth asked this be continued on the agenda for the next meeting. 

 

5.         SERVICE DEPARTMENT

 

A.        REPORTS:

 

            (1)        Utility Fees Review Committee Representative Report (Mr. Hackworth).  Mr. Hackworth stated the Utility Fees Review Committee held their initial meeting on August 30th.  He stated a tour of the water and wastewater facilities is scheduled for Monday, September 12th, and they will hold their next meeting on Monday, September 19th.  Mr. Hackworth stated at the next meeting the Committee will hold an organizational meeting to select their Chairman, etc. 

 

B.         ACTION ITEMS:  None. 

 

C.        WATER UTILITY MAINTENANCE.  Mr. Drobina stated he had nothing to report this evening. 

 

D.        WASTEWATER UTILITY MAINTENANCE. 

 

            (1)        EPA 208 Plan – Update.  Ms Frommer stated she would answer any questions anyone may have on the Plan, there have been no changes since it was distributed to the Committee.  Ms Frommer stated the EPA would like to see this forwarded to Council for consideration and execution so they can get a formal executed copy in their office.  Mr. Hackworth requested the legislation and agreement be put on the agenda for the next meeting.  

 

E.         STREET MAINTENANCE. 

 

            (1)        Annual Street Repaving Project – Update.  Mr. Drobina stated he will meet with the contractor tomorrow and, hopefully, they will get started very shortly.  Mr. Hackworth inquired if this could be started earlier in the year.  Mr. Drobina stated if we can get the street evaluation completed earlier, then it would speed up the process.  Mr. O’Brien stated he would like to see something added to our annual repaving project that would extend the warranty on the streets. Ms Frommer stated they had discussed adding a five-year warranty to the project specifications.   

 

F.         STORM WATER UTILITY MAINTENANCE.  

 

            (1)        Long Road/Bowen Road Stormwater – Update.  Mr. Hackworth stated Mr. Doyle Hartman will be present at the next meeting to brief the Committee on his report, and a work session will be scheduled just prior to the Service Committee meeting. 

 

                        Ms Frommer stated the Committee received two pieces of legislation that are germane to the Long Road storm water, one is east of Diley Road and one is west of Diley Road.  Ms Frommer stated the legislation regarding the project east of Diley Road authorizes the City Manager to submit a grant application to the Public Works Commission, and the project west of Diley Road authorizes the City Manager to submit an application for Section 594 grant funds from the Corps of Engineers.  Mr. O’Brien moved to approve the draft ordinance authorizing the City Manager to submit an application for Section 594 grant funds from the U.S. Army Corps of Engineers for construction of the Long Road Storm Water Improvement Project West of Diley Road; Mr. Parker seconded the motion.  Roll call was taken with Mr. Parker, Mr. Hackworth, and Mr. O’Brien voting “Yea.”  Motion passed, 3-0. 

 

                        Mr. O’Brien moved to approve and forward the draft legislation authorizing the City Manager to submit an application for funding from the Ohio Public Works Commission for construction of the Long Road Storm Water Improvement Project East of Diley Road; Mr. Parker seconded the motion.  Mr. Hackworth ascertained the application date is approximately October 7th, so Council may want to do three readings at their meeting.  Mr. O’Brien stated in order to have the legislation complete, it would be necessary to have it passed as an emergency.  Mr. O’Brien moved to amend his motion to include emergency language in the legislation; Mr. Parker seconded the motion.  Roll call was taken with Mr. O’Brien, Mr. Hackworth, and Mr. Parker voting “Yea.”  Motion passed, 3-0. 

 

G.        TREE COMMISSION.  Update.  Mr. Drobina stated he had no update. 

 

6.         ENGINEERING DEPARTMENT CAPITAL PROJECTS

 

A.        WASTEWATER

 

            (1)        Wastewater Plant Expansion - Update.  Ms Gilleland stated she had nothing to report this evening. 

            (2)        D-Line Interceptor Sewer Phase IIIB – Update.  Ms Frommer stated everyone is ready to go except we have some discouraging easement negotiations going on right now.  She stated Lakes Edge apartments are reticent to give a .02 acre easement that is adjacent to the existing lift station and that is holding us up.  Ms Frommer stated she and Ms Gilleland and Mr. Schultz have a meeting tomorrow with the property owner and she hoped they would see the importance of the situation.  Ms Gilleland stated if we cannot get the easement we will have to look into taking the project a different route and that will be more expensive.  She stated if that did not work, we would have to try and take the easement by imminent domain and that would delay the project several months. 

 

B.         TRANSPORTATION: 

 

            (1)        Courtright Drive. 

 

                        a.         Courtright Drive Extension Project, Phase III  – Update.  Ms Frommer stated she and Ms Gilleland and Mr. Schultz had a very productive meeting with representatives from Virginia Homes.  She stated Mr. Schultz is currently talking with legal to see what changes may or not be made legally to the mix between single family and condos.  Mr. Schultz stated he was questioning if it was possible to enlarge the condo land area to get more condos in.  He stated 175 condos were approved for the site and they are currently at about 80.  He continued if they can add more condos, which have a higher value than single-family homes, it would reduce our costs.  Mr. Schultz stated our attorney is reviewing that.  Ms Gilleland stated if that is possible we want to ensure this Committee is okay with that as long as we stay within the limits that were established, and the developer is open to discussing this. Mr. Hackworth clarified we would still try and keep the road at Option C.   Ms Frommer stated she had spoken with MORPC and Courtright has been on their 20/30 unfunded list for some time and she had let them know it would be a priority for them to look at.  She further stated she had let them know we are in the CIP process and Hill Road would be a likely candidate for some funds for them as well.  She stated further, MORPC has also been talking about possibly providing more funds to the Diley Road project.  She stated we would probably get funds for only one of the projects, but she will get them a summary of the Courtright and Hill Road projects, with a cost estimate and an estimate of status.  Ms Frommer stated it could be a few months before we would know of any decision.  Ms Gilleland stated it might be better for us to push for Hill Road or additional funds for Diley, because we need to move forward with Courtright and we may not know anything about MORPC funding for several months.  Ms Gilleland stated she would like to know if this Committee agreed with adding condos and reducing the amount of single family homes. Mr. Hackworth stated he felt that would be in our best interests, and Ms Gilleland stated it would reduce the City’s share.  Mr. Parker stated if adding condos would reduce our cost he was all for it.  Mr. O’Brien and Mr. Hackworth stated they also concurred. 

 

            (2)        Diley Road Realignment:

 

                        a.         Diley Road/256 Intersection Improvement Project, Phase II – Update.  Mr. Drobina stated there are a few punch list items to be completed and he would request this remain on the agenda for one more month. 

 

                        b.         Diley Road/S.R. 256 Intersection Improvement Project, Phase III – Update.   Mr. Drobina stated this project is complete, and Mr. Hackworth stated this item could be removed from the agenda. 

 

 (3)       Diley Road Improvements Project:

 

                        a.         MORPC/ODOT Project – Update.  Ms Frommer stated we will likely head into right-of-way acquisition yet this month.  She stated we hoped to be ahead of schedule, however, the right-of-way plans follow the construction plans. 

 

                        b.         Noise Barriers – Update.  M Gilleland stated she is in discussion with Maronda and Georges Creek as they came in after the deadline and requested the noise barriers.     

 

            (4)        Cover/Ebright Connector

 

                        a.         Pickerington Health Care Access Road – Update.  Ms Gilleland stated the property owner has not responded to the correspondence the City sent, so we will continue with the imminent domain proceedings.

      

            (5)        Traffic Signal Study - Update.  Ms Frommer stated she did not have a report on the study itself, but she hoped to have enough in the next week or two that it could guide the finance effort on the larger projects.  She stated she hoped she would have further information next month.

 

                        Mr. Parker stated he felt there was still a major problem with the timing of the ODOT controlled lights from Taylor Square all the way over to S.R. 204.  He stated he felt this situation was totally unacceptable, and he did not know why we have not taken those lights back at this point in time.  He stated ODOT has not responded to any of our concerns.  Ms Frommer stated she and John Gallagher had met with ODOT and suggested, at the very minimum, a review of the peak times, a monthly meeting to talk about the problems, and we have also requested their modeling program so we can run the data ourselves. 

 

C.        WATER: 

 

            (1)        Wellfield Investigation – Update.  Ms Gilleland stated she has not been able to speak with Pickerington Ponds to see if they would be willing to work with the City and Canal Winchester on a study.  She stated she hoped to speak with them and with Canal Winchester to review this issue within the next month or so. 

 

D.        STORMWATER.  No Report. 

 

7.         CHAIRMAN.    Mr. Hackworth stated he had nothing to bring forward.

 

8.         OTHER BUSINESS. 

 

A.        Review and request for motion to approve 2006-2010 Capital Improvements Plan.  Mr. Hackworth stated he would like this to remain on the agenda for next month. 

 

Ms Frommer stated at the last Service Committee meeting Mr. O’Brien requested we analyze the site distance at all City intersections.  She stated Service staff put together a list of City intersections and there are 378 of them.  She further stated she just wanted to let the Committee know that it will take a good bit of time to look at all of them, but we are working on them.  Mr. O’Brien stated he would recommend the intersections near cornfields be looked at while the corn is still there. 

 

9.         ADJOURNMENT.  There being nothing further, Mr. O’Brien moved to adjourn; Mr. Parker seconded the motion.  Mr. Hackworth, Mr. Parker, and Mr. O’Brien voted “Aye.”  Motion carried, 3-0.  The Service Committee adjourned at 8:31 P.M., September 8, 2005.

 

RESPECTFULLY SUBMITTED:

 

 

________________________________

Lynda D. Yartin, Municipal Clerk