CITY
OF PICKERINGTON
FINANCE
COMMITTEE OF COUNCIL
CITY HALL, 100 LOCKVILLE ROAD
THURSDAY,
NOVEMBER 17, 2005
REGULAR
MEETING
7:30
P.M.
1. ROLL CALL. Mrs. Riggs called the meeting to order at 7:30 P.M., with roll call as follows: Mr. Wisniewski, Mr. Hackworth, and Mrs. Riggs were present. Mr. Wright was absent. Others present were Judy Gilleland, Lynda Yartin, Linda Fersch, Chief Mike Taylor, Ed Drobina, Christie Hammond, Jeff Fix, Keith Smith, Sean Casey, and others.
2. A. APPROVAL OF MINUTES OF October 20, 2005, Regular Meeting. Mr. Hackworth moved to approve; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Hackworth, Mr. Wisniewski, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.
B. APPROVAL OF MINUTES OF October 25, 2005, Work Session. Mr. Hackworth moved to approve; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Wisniewski, Mr. Hackworth, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.
3. FINANCE DIRECTOR:
A. Review and request for motion to approve draft ordinance amending the 2005 appropriation ordinance 2004-81. Mrs. Fersch stated a draft appropriation ordinance had been provided to the Committee. She stated she was requesting an increase of $28,975 in the TIF Cycle Way Fund to reimburse General Fund for interest payment on debt in prior years, an increase of $9,218.12 in the TIF Cover Construction Fund to pay Auditor collection fees, and an increase of $85,000 in the General Fund for income tax refunds and engineering expenses. Mr. Hackworth moved to approve and forward to Council; Mrs. Riggs seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
B. Finance Director’s Report: Mrs. Fersch stated her report had been distributed and she would answer any questions.
C. Review and request for motion to approve draft ordinance rescinding Ordinance No. 2005-67 passed September 6, 2005, authorizing the issuance of $380,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds, for the purpose of renewing notes previously issued for the purpose of paying part of the cost of constructing street improvements and particularly widening Diley Road in the City. Mrs. Fersch stated Ordinance 2005-67 was passed in the event we did not receive the SIB funds before we needed to take care of these notes. She stated we did receive the funds, the notes were paid off and we need to get this legislation taken off the books. Mrs. Fersch stated the last week of November we will be paying the $2,000,000 back to the Ohio Municipal Bond Pool with the SIB money, so we will only have the SIB loan out there. Mr. Wisniewski moved to approve and forward to Council; Mr. Hackworth seconded the motion. Roll call was taken with Mr. Hackworth, Mrs. Riggs, and Mr. Wisniewski voting “Yea.” Motion passed, 3-0.
4. PERSONNEL DEPARTMENT:
A. Review and request for motion to permit Deputy Finance Director to use accumulated vacation time prior to completing one year of employment. Mrs. Fersch stated the Deputy Finance Director, Chris Schornack, will start work on Monday and he will attend the next Finance meeting. She stated, however, he had already planned a vacation and he would like to be able to take his vacation as he accrues it. She stated the Employee Relations Manual states this must be approved by Council as normally employees cannot take vacation until after completing one year of employment although they accrue it throughout that first year. Ms Gilleland clarified vacation is accrued each pay period beginning when an employee is hired, but they cannot take paid vacation until after completing one year of employment. Mrs. Riggs ascertained this would not approve allowing him to take more vacation than he has accrued, only what he has already earned. Ms Gilleland stated it is not unusual to allow this type of thing when you hire an employee and they already have vacation plans, etc. Mr. Hackworth clarified that employees accrue one day of vacation each month. Mr. Wisniewski moved to permit the Deputy Finance Director, Christopher Schornack, to use vacation as he accrues it during the first year of his employment; Mr. Hackworth seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
B. Review and request for motion to approve draft resolution creating the Municipal Facilities Impact Fee Fund. Mrs. Fersch in order to be able to track impact fees she would like to create the Municipal Facilities Impact Fee Fund. Mrs. Riggs moved to approve the draft resolution and forward to Council; Mr. Hackworth seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
5. DEVELOPMENT DEPARTMENT: Ms Gilleland stated she had requested the development consultant not attend this evening so more time could be allowed for discussion on the proposed budget.
6. CHAIRMAN:
A. Law Director Search – Update. Mrs. Riggs stated there is no update this evening. She further requested Ms Gilleland provide the three council-elect members copies of the proposals and other information on the law director candidates so they could familiarize themselves with all of the information available.
B. Review of Ordinance 2004-94, authorizing the City Manager to enter into a contract with the City of Lancaster for the provision of prosecution services for Pickerington misdemeanor cases in Lancaster Municipal Court. Ms Gilleland stated she does not have an update on this issue this evening.
C. Review of Ordinance 2004-95, authorizing the City Manager to enter into a contract with the City of Lancaster for the provision of prosecution services for Pickerington’s Mayor’s Court. Ms Gilleland stated she had no update on this item as well.
7. OTHER BUSINESS: No other business was brought forward.
A.Review and discussion of proposed 2006 Manager’s Budget. Mrs. Riggs stated Ms Gilleland and Mrs. Fersch had met with the individuals who would start serving on Council in January and had reviewed the budget and answered their questions. Mr. Smith stated they appreciated Ms Gilleland and Mrs. Fersch taking the time to review the budget with them. Mr. Fix and Ms Hammond stated they agreed with Mr. Smith and it was very informative. Mrs. Riggs stated if anyone had any questions on the budget she would have Ms Gilleland answer them at this time.
Mr. Hackworth stated it appeared Mrs. Fersch was projecting about a four percent increase in income tax revenues, and Mrs. Fersch stated it was actually about seven percent.
8. MOTIONS:
A. Motion for Executive Session under Section 121.11(G)(1)(b), Matters involving an employee’s or public official’s employment, Section 121.22(G)(2), Purchase or sale of public property, Section 121.22(G)(3), Conference with law director regarding pending or imminent court action, and Section 121.22(G)(4), Matters involving bargaining sessions with public employees. Mrs. Riggs stated an Executive Session was not needed this evening.
9. ADJOURNMENT. There being nothing further, Mr. Wisniewski moved to adjourn; Mrs. Riggs seconded the motion. Mr. Hackworth, Mr. Wisniewski, and Mrs. Riggs voted "Aye." Motion carried, 3-0. The Finance Committee adjourned at 7:45 P.M., September 15, 2005.
RESPECTFULLY SUBMITTED:
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