CITY OF PICKERINGTON

SERVICE COMMITTEE OF COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

THURSDAY, APRIL 17, 2003

REGULAR MEETING

7:30 P.M.

1. ROLL CALL. Mr. Parker called the meeting to order at 7:30 P.M., with Mr. Parker, and Mr. Maxey present. Mr. Shaver was absent. Others present were Joyce Bushman, Frank Wiseman, Lynda Yartin, Lance Schultz, Jerry Dailey, Dave Donley, and Barney Kemper.

2. APPROVAL OF MINUTES OF March 20, 2003, Regular Meeting. Mr. Parker moved to approve; Mr. Maxey seconded the motion. Roll call was taken with Mr. Parker and Mr. Maxey voting “Yea.” Motion passed, 2-0.

3. PLANNING AND ZONING

A. REPORTS:

(1) BZA Report. Mr. Schultz stated there were no cases for the Board of Zoning Appeals last month and there are two cases scheduled for this month.

(2) Planning and Zoning Representative Report (Mr. Maxey). Mr. Maxey stated the Commission had dealt with some signs, building materials for the Heitmeyer building, and the rezoning of 150 Hill Road that is on the agenda for this evening.

B. ACTION ITEMS

(1) Review and request for motion to approve draft ordinance to rezone 28.548 acres of land located south of Refugee Road and north of Long Road (Woodward property) from AG to R4. (TABLED, 11/14/02)

(2) Review and request for motion to approve final development plan for a single-family development on approximately 79.912 acres located north of Long Road and south of the railroad tracks (formerly Lane property). (TABLED, 11/14/02)

(3) Review and request for motion to approve 150 Hill Road North from C-3 (Community Commercial) to P-M (Planned General Industrial) for Donley Concrete Cutting and Drilling Company, and to approve the final plan. Mr. Maxey moved to approve; Mr. Parker seconded the motion. Mr. Maxey inquired if Mr. Donley or any staff members have had discussion with the Spears family. Mr. Schultz stated he had not. Mr. Donley stated he had spoken with Mrs. Spears after the Planning and Zoning Commission, however, he had not spoken to her since. He stated Mrs. Spears was afraid that if he would sell the property, something less desirable could go in there if the zoning is changed. Mr. Maxey stated the Planning and Zoning Commission had put conditions on their recommendation for approval, and he would be glad to speak to Mrs. Spears again. Mrs. Yartin stated the Planning and Zoning Commission had voted to approve the request for rezoning with the restrictions that the site plan and building meet the City’s Commercial Design Guidelines, that the Board of Zoning Appeals approve the building and setback variances, that the site may be used for storage and office use only, and that the property fronting S.R. 256 to a depth of approximately 110 feet be dedicated to the City. Mr. Parker asked if we could send a letter to the Spears family showing what the restrictions were, and Mrs. Bushman stated she would ensure that was done. Mr. Parker clarified that BZA would require a buffering be provided and Mr. Schultz stated he had discussed with Mr. Donley about having a solid screen of pine trees about four to five feet high and a fence. Mr. Schultz stated there is a sanitary sewer easement in that area and the City did not want to have him mound over that. Mr. Donley stated he is comfortable with the requirements for the buffering. Mr. Maxey stated he did not know that Mrs. Spears was objecting so much as she was not comfortable with the term “industrial” zoning. Mr. Maxey stated he had also clarified for Mrs. Spears that the rezoning had to come before this Committee and then have three readings at Council, so there is plenty of time for her to get all of her questions answered before it is finally passed. Mr. Schultz stated Council will have a public hearing regarding this rezoning on May 6, 2003. Roll call was taken with Mr. Maxey and Mr. Parker voting “Yea.” Motion passed, 2-0.

Mr. Parker clarified that Mr. Kemper was present this evening to see if there was a status update on the three items he had discussed at the last Service Committee meeting. Mr. Parker stated the first item Mr. Kemper had discussed was the pavement markers at the S.R. 256/S.R. 204 intersection, and he was aware that we cannot do anything on that right now. Mr. Parker stated the second issue Mr. Kemper had discussed was drivers passing on the right, and the third was regarding his property next door to the Service Department. Mr. Parker stated these last two issues involved the law director and he was not present this evening. Mr. Kemper stated Mr. Mapes had stopped by to see him prior to the last Council meeting. Mr. Parker stated he had not had a chance to discuss this with Mr. Mapes and asked Mr. Kemper if it would be alright if he talked to Mr. Mapes and then contacted Mr. Kemper on Monday. Mr. Kemper stated that would be fine with him.

4. SERVICE DEPARTMENT

A. WATER UTILITY MAINTENANCE.

(1) Longview Street Water Tower Repair Update. Mr. Wiseman stated the tower is completely cleaned out and they found only the two spots where it was leaking. He stated they were bad weld spots and the metal is sound. Mr. Wiseman stated they are proceeding with the repair and they plan to be out of there next week.

B. WASTEWATER UTILITY MAINTENANCE.

(1) Review and discussion of fire sprinkler capacity fees. Mr. Wiseman stated Mr. Lewis has received three responses from other communities. He stated right now our fire sprinkler capacity fee is 20 percent of our normal line capacity fee, and the City of Columbus is 50 percent of their normal fee. He stated compared to the responses we got, our fees are very favorable. Mr. Parker ascertained that Mr. Wiseman felt the 20 percent was a very reasonable charge.

C. STREET MAINTENANCE. Mr. Wiseman stated he had no report this evening.

D. STORM WATER UTILITY MAINTENANCE.

(1) Janice Lane/Long Road/Diley Road Stormwater Study – Update. Mr. Wiseman the legislation authorizing this study was effective today and the purchase order had been obtained today. Mr. Wiseman stated he did not have a start date, but Mr. Hartman is ready to begin the project.

5. ENGINEERING DEPARTMENT CAPITAL PROJECTS

A. WASTEWATER – R. D. ZANDE

(1) Wastewater Plant Expansion (CIP# 02-03-005) – Update. Mr. Wiseman stated there was no update this evening.

B. TRANSPORTATION

(1) Cycle Way (CIP# 02-03-013) – Update. Mr. Dailey stated 50 percent of the utilities have been relocated and the contractors have begun working. He stated they should be finished in June.

(2) Courtright Road.

(A) Courtright Road Extension Project (CIP# 02-03-011) Mr. Dailey stated the asphalt plants have opened and the contractor will be putting on the final coat of asphalt on the western segment of the project next to S.R. 256, and has begun work to build the eastern section of the project. Mr. Parker clarified the final coat will probably be put on when the whole project is complete as they will have equipment traveling over it while they are working on it.

(3) Diley Road Improvements Project

(A) 256 Realignment Phase (CIP#98-03-005) Mr. Dailey stated there is nothing new to report this month.

(B) MORPC/ODOT Project (CIP#98-03-005 and 03-03-005) Mr. Dailey stated they had their first monthly progress meeting this week with ODOT, MORPC, and representatives from the Township, and the project is on schedule. He stated the environmental has been submitted for review.

(4) Downtown Revitalization Project Phase III, IV, and V and West Columbus Street Public Parking Lot (CIP#s 02-06-001, 03-06-001, & 03-06-003) – Mr. Dailey stated the preconstruction conference was held this afternoon and work on the project should start in about two weeks.

(5) Cover/Ebright Connector (CIP#02-03-010)

(A) Mt. Carmel Signal – Update. Mr. Dailey stated they were cutting the signal detector loops into the pavement in the past few days and the signal should be ready to hang in a week or so.

C. WATER

(1) Water Plant Expansion Project (CIP# 00-01-006) – Update. Mr. Dailey stated the project is slightly behind schedule but they will be producing water this summer.

D. WASTEWATER – No Report.

E. STORMWATER.

(1) East Street Outfall (CIP# 01-04-003) – Engineering completed. Mr. Dailey stated he had nothing new to report on this item.

6. CHAIRMAN. Mr. Parker stated he had nothing to discuss this evening.

7. OTHER BUSINESS.

Mr. Parker stated there he understood there were two items to discuss this evening. Mr. Schultz stated a draft resolution dedicating CDBG formula allocation to the removal of architectural barriers in the City had been provided to the Committee. He stated the past several years we have received $13,000 in CDBG funds, however, this year we would be receiving $30,000 since our population has increased. Mr. Parker moved to approve the draft resolution and forward to Council; Mr. Maxey seconded the motion. Roll call was taken with Mr. Maxey and Mr. Parker voting “Yea.” Motion passed, 2-0.

Mr. Parker stated the Committee had also received a draft ordinance to amend ordinance 99-64 relative to use of the City’s rights-of-way. Mr. Parker moved to approve and forward to Council; Mr. Maxey seconded the motion. Mr. Wiseman stated when the original ordinance was passed that gave the city the opportunity to charge for use of our rights-of-way, the right-of-way per mile charge was missing from that ordinance. Mr. Wiseman stated this ordinance will take care of setting that charge. Roll call was taken with Mr. Parker and Mr. Maxey voting “Yea.” Motion passed, 2-0.

8. ADJOURNMENT. There being nothing further, Mr. Maxey moved to adjourn; Mr. Parker seconded the motion. Mr. Maxey and Mr. Parker voted “Aye.” Motion carried, 2-0. The Service Committee adjourned at 7:50 P.M., April 17, 2003.

RESPECTFULLY SUBMITTED:

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Lynda D. Yartin, Municipal Clerk