CITY
OF PICKERINGTON
FINANCE
COMMITTEE OF COUNCIL
CITY HALL, 100 LOCKVILLE ROAD
THURSDAY,
DECEMBER 15, 2005
REGULAR
MEETING
7:30
P.M.
1. ROLL CALL. Mrs. Riggs called the meeting to order at 7:30 P.M., with roll call as follows: Mr. Wisniewski, Mr. Hackworth, and Mrs. Riggs were present. Mr. Wright was absent. Others present were Judy Gilleland, Lynda Yartin, Linda Fersch, Chris Schornack, Jeff Fix, John McGory, and others.
2. APPROVAL OF MINUTES OF November 17, 2005, Regular Meeting. Mr. Hackworth moved to approve; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Hackworth, Mr. Wisniewski, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.
3. FINANCE DIRECTOR:
A. Review and request for motion to approve draft ordinance amending the 2005 appropriation ordinance 2004-81. Mrs. Fersch stated a draft appropriation ordinance had been provided to the Committee. She stated she has several year-end adjustments based on the amount of monies received in. Mrs. Fersch stated, however, she did receive another bill for legal fees on Diley Road that she was submitting to SIB, so she would like to amend the appropriation request on the Windmiller/Diley TIF Construction Fund (412) to request a decrease of $341,174.94 instead of $342,852 as reflected on the draft ordinance. Mrs. Fersch further stated at the recommendation of the Auditor, she had made a notation for the General Fund stating that transfers authorized in the budget for 2005 are $2,502,757.58. Further, that any amount in excess of actual transfers may be reallocated among the General Fund departments. Mrs. Riggs moved to approve the appropriation with the correction stated by Mrs. Fersch, and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
B. Finance Director’s Report: Mrs. Fersch stated her report had been distributed and she would answer any questions.
C. Review and request for motion to approve draft resolution to request advance distribution of tax monies of 2.3 mill general operating levy from the Fairfield County Auditor pursuant to Section 321.34, Ohio Revised Code. Mrs. Fersch stated this is an annual resolution and will allow her to collect our tax monies so we do not have to use General Fund money for transfers. Mr. Wisniewski moved to approve and forward to Council; Mrs. Riggs seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
D. Review and request for motion to approve draft Resolution to request advance distribution of tax monies of 5.5 mill police operating levy from the Fairfield County Auditor pursuant to Section 321.34, Ohio Revised Code. Mrs. Fersch stated this is also an annual resolution to collect tax monies for the police operating levy. Mr. Wisniewski moved to approve and forward to Council; Mrs. Riggs seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
E. Review and request for motion to designate Deputy Finance Director as the Finance Director’s alternate to the Central Ohio Health Care Consortium. Mrs. Fersch stated she would like to have the Deputy Finance Director appointed as her alternate to the Central Health Care Consortium. Mrs. Riggs moved to appoint the Deputy Finance Director as the Finance Director’s alternate to the Central Ohio Health Care Consortium; Mr. Hackworth seconded the motion. Roll call was taken with Mr. Hackworth, Mrs. Riggs, and Mr. Wisniewski voting “Yea.” Motion passed, 3-0.
F. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $2,800,000 of revenue notes by the City of Pickerington, Ohio, for the purpose of renewing notes previously issued for the purpose of paying part of the cost of water system improvements. Mrs. Fersch stated Items F through O are all related to our combined borrowing. She stated we are renewing note issues and borrowing $75,000 for the D-Line engineering, $490,000 for the Center Street property, $260,000 for the traffic signals, and $110,000 for the City Hall building. She stated those are the new borrowings and the remainder are renewal issues that are due in March. Mrs. Fersch stated the draft ordinance at Item O on the agenda would allow eight issues to be combined so we can take advantage of a lower interest rate. Mrs. Fersch stated we are also, through Bob Cramer, going to go on the Internet this year for our offering instead of just in Ohio. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
G. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $250,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds, to renew notes previously issued for the purpose of paying part of the costs of acquiring real property for use as park land. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
H. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $385,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds, for the purpose of renewing notes previously issued for the purpose of paying part of the costs of constructing and acquiring improvements and renovations to the City Hall and Building Department buildings. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
I. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $1,950,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds, to renew notes previously issued for the purpose of paying part of the costs of acquiring and constructing improvements to the sanitary sewer collection and treatment system of the City, including phases 2-C, 3, and 4 of the d-Line sewer and engineering costs related to phase 2 of the Sycamore Creek E-Line sewer. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
J. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $2,170,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds, to renew notes previously issued for the purpose of paying part of the costs of constructing street improvements in the City, including improvements to Diley Road, street improvements known as the Courtright Road realignment, and streets, sidewalks, curbs and gutters, and other street improvements in the downtown area of the City of Pickerington. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
K. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $775,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds, to renew notes previously issued for the purpose of paying part of the cots of acquiring and constructing improvements to the water supply and waterworks system of the City. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
L. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $315,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds, to renew notes previously issued for the purpose of paying part of the costs of acquiring, constructing, equipping, and furnishing a police building. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
M. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $260,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds, for the purpose of paying part of the cots of acquiring and installing traffic control devices and related street improvements. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
N. Review and request for motion to approve draft ordinance providing for the issuance of not to exceed $490,000 of notes by the City of Pickerington, Ohio, in anticipation of the issuance of bonds for the purpose of paying part of the costs of acquiring real property for purposes of the City. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
O. Review and request for motion to approve draft ordinance consolidating up to eight bond anticipation note issues of the City of Pickerington, Ohio, into a consolidated note issue, and establishing the terms of such consolidated note issue. Mrs. Riggs stated this ordinance would combine the eight note issues into one for the purpose of obtaining a lower interest rate. Mrs. Riggs moved to approve and forward to Council; Mr. Wisniewski seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Wisniewski, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
4. PERSONNEL DEPARTMENT:
A. New Employee Update. Mrs. Fersch stated we have one new employee. She stated Joe Henderson, our Planner I, started work this week. She stated further she and Ms Gilleland had conducted a preliminary interview with an individual for the staff engineer position.
5. DEVELOPMENT DEPARTMENT: Update. Ms Gilleland stated Mr. McGory was present to update the Committee this evening. Mr. McGory stated he and Ms Gilleland, along with Mr. Hackworth, had just met with Canal Winchester and Violet Township regarding the CEDA. He stated it was a good meeting and it appears the CEDA district would be somewhere in the neighborhood of 3,500 to 4,000 acres. He stated at the next meeting they hope to get into more detail on what each entity would provide for the district. He stated he had also met with Mr. Schultz of Planning and Zoning, and Mr. Lane of the Building Department, to work on putting together a development guide for small businesses so they will have an idea of what they need to do, where they need to go, etc.
6. CHAIRMAN:
A. Law Director Search – Update. Mrs. Riggs stated Council is interested in the input from the new council members coming on at the first of the year and she hoped a decision could be made in January. Mr. Hackworth ascertained the new council members were provided all of the information on the top two firms Council was considering.
B. Review of Ordinance 2004-94, authorizing the City Manager to enter into a contract with the City of Lancaster for the provision of prosecution services for Pickerington misdemeanor cases in Lancaster Municipal Court. Ms Gilleland stated this could be removed from the agenda as we have come to an agreement for 2005 that does not leave us hanging out for the deductible and as the contract is for under $25,000 no Council action is required. She stated she is waiting for the 2006 proposal, but we are going to attempt to keep our caseload down and she hoped the contract would be under $25,000. She stated further we were going to split the services into clerical and prosecutor services so we can accurately track the actual time the attorney spends.
C. Review of Ordinance 2004-95, authorizing the City Manager to enter into a contract with the City of Lancaster for the provision of prosecution services for Pickerington’s Mayor’s Court. Ms Gilleland stated this item could be removed from the agenda as she has signed a contract for $8,000 for the Mayor’s Court prosecutor.
7. OTHER BUSINESS:
A. Review and request for motion to approve draft ordinance adopting the 2006-2010 Capital Improvements Plan. Mrs. Riggs stated this ordinance has already had the first reading at Council; however, Committee action has not been completed. She stated Committee action is required prior to the third reading at Council. Mr. Hackworth clarified that this was discussed and reviewed at the last Finance Committee meeting, however, Safety Committee had not been completed their review at that time. Mr. Wisniewski stated Safety Committee had approved the CIP at their last meeting. Mr. Hackworth moved to approve the 2006-2010 Capital Improvements Plan; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Wisniewski, Mr. Hackworth, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.
Mrs. Fersch stated she would request the Committee review two draft ordinances she had provided this evening. The first ordinance would authorize a contract with the State Auditor’s Office to assist the City in preparing the Comprehensive Annual Financial Report (CAFR) for 2005 at a cost of $30,155. She stated the second would authorize a contract with the State Auditor’s Office to audit the City’s records as well as the CAFR report at a cost not to exceed $35,000. Mrs. Fersch stated we are required to have an annual audit. Mr. Wisniewski moved to approve the draft ordinance authorizing the City Manager to enter into a contract with the Local Government Services Division of the Office of the Auditor of State to assist the City in preparing General Purpose Financial Statements and Comprehensive Annual Financial Report (CAFR) at a cost not to exceed $30,155; Mr. Hackworth seconded the motion. Roll call was taken with Mr. Hackworth, Mr. Wisniewski, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.
Mrs. Riggs moved to approve the draft ordinance authorizing the City Manager to enter into a contract with the Local Government Services Division of the Office of the Auditor of State to Audit the City’s Annual Financial Report for 2005 at a cost not to exceed $35,000; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
Ms Gilleland stated the final draft ordinance the Committee was provided this evening dealt with the sale of Lot #1 at Windmiller Square. She stated we attempted to sell this property last year and the contract did not go through. She stated our law director has advised in order to advertise the property for sale again, and to repeal the prior ordinance, this legislation must be completed. Ms Gilleland stated we will use a realtor, which will aid us in getting out on the MLS, etc. Mr. Wisniewski moved to approve and forward to Council; Mr. Hackworth seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Riggs, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
8. MOTIONS:
A. Motion for Executive Session under Section 121.11(G)(1)(b), Matters involving an employee’s or public official’s employment, Section 121.22(G)(2), Purchase or sale of public property, Section 121.22(G)(3), Conference with law director regarding pending or imminent court action, and Section 121.22(G)(4), Matters involving bargaining sessions with public employees. Mrs. Riggs stated an Executive Session was not needed this evening.
9. ADJOURNMENT. There being nothing further, Mr. Hackworth moved to adjourn; Mr. Wisniewski seconded the motion. Mr. Hackworth, Mr. Wisniewski, and Mrs. Riggs voted "Aye." Motion carried, 3-0. The Finance Committee adjourned at 8:05 P.M., December 15, 2005.
RESPECTFULLY SUBMITTED:
________________________________