PERSONNEL APPEALS
BOARD
SPECIAL MEETING
TUESDAY, JANUARY
10, 2006
6:00 P.M.
1. ROLL CALL: Mr. Farrell called the meeting to order at 6:00 pm. Roll call was taken with Mr. Farrell, Marvin Sells and Jacqueline Hymes present. No members were absent. Others present were; Linda Fersch, Molly Schwartz and Steve Carr.
2. SCHEDULED MATTERS:
A. Request for motion to advertise for two part-time Administrative Assistant/Recreation Coordinator for the Parks and Recreation Department. All members were given a copy of the Position Description. Mr. Carr had prepared a document which read:
Essential Physical, Mental and
Perceptional Elements:
The Administrative Assistant/Recreation Coordinator shall have the ability to lift, walk, run, jump and generally traverse over all types of surfaces and terrains. The position requires that the individual effectively interact with the public and personnel, and maintain sufficient ability to read, write, hear, and articulate the English language.
Ms. Hymes
questioned the wording used in the Essential Physical, Mental and Perceptional
Elements category. Ms. Hymes asked Mr. Carr if it was necessary for a person
applying for this position to be able to walk, run or jump. Mr. Farrell and Mr. Sells agreed. Mr. Carr
stated it was not necessary for someone applying for this position to be able
to walk, run or jump. All of the board
members agree the sentence should be deleted.
Ms. Hymes also asked if it was necessary for
an applicant to be able to hear. Mr.
Carr stated that 85% of the position deals with answering the telephone so he
feels an applicant should be able to hear.
Ms. Hymes asked if the City was TTY (Text
Telephone Yoke) capable. Ms. Fersch stated if the City were to hire someone with a
hearing disability then the City would purchase such a device. The board concluded the category should read
“The Position requires that the individual effectively interact with the public
and personnel, and maintain sufficient ability to articulate the English
language”. Mr. Sells moved to approve
the changes made to the Essential Physical, Mental and Perceptional Elements
category; Mr. Farrell seconded the motion. Ms. Hymes,
Mr. Farrell and Mr. Sells voted “Aye” motion carried 3-0
B.
Review and request for motion to establish
criteria for the grading of
Administrative Assistant/Recreation Coordinator position. The board agreed for the Mr. Carr should
change the categories under training/experience on the questionnaire with the
following computer software to read:
Word Processing Software and Desktop Publishing Software. Mr. Carr should also change the last category
to read “Please list and explain any work experience in any of the following
related fields: recreation, physical education, communications, journalism,
public relations, marketing or related fields.
Mr. Farrell moved to approve Parks and Recreation Department
Administrative Assistant/Recreation Coordinator Questionnaire; Ms. Hymes seconded the motion. Mr. Farrell, Mr. Sells and Ms. Hymes voted “Aye” Motion
carried 3-0.
The board discussed the scoring sheet and came to an agreed opinion:
The Work Experience category of the scoring sheet should read as follows:
Work Experience:
Customer service _____
None 0 Some 5 Considerable 10
Organizing and maintaining a filing system _____
None 0 Some 5 Considerable 10
Preparing meeting minutes _____
None 0 Some 5 Considerable 10
Writing news releases _____
None 0 Some 5 Considerable 10
Preparing program brochures _____
None 0 Some 5 Considerable 10
Planning and coordinating programs, classes and activities _____
None 0 Some 10 Considerable 25
Planning and coordinating special events _____
None 0 Some 10 Considerable 25
Computer
Experience:
Microsoft Word _____
* 1-5 points should be awarded, if candidate has
experience with other word processing software.
None 0 Some 5 Considerable 10
Microsoft FrontPage _____
* 1-5 points should be awarded, if candidate has
experience with other website software.
None 0 Some 5 Considerable 10
Microsoft Excel _____
* 1-5 points should be awarded, if candidate has
experience with other spreadsheet software.
None 0 Some 5 Considerable 10
PageMaker _____
* 5-10 points should be awarded, if candidate has
experience with other desktop publishing software.
None 0 Some 10 Considerable 20
The Education category of the scoring sheet should read as follows:
Points awarded for highest level of education. * Additional points should be awarded for secretarial, business or computer courses and Bachelor degree in related field.
High School Diploma or GED – 5 points _____
2 or more years of College – 10 points _____
* Related Field: recreation, physical education, communications, journalism, public relations or marketing +10 points _____
Bachelor Degree – 25 points _____
* Related Field: recreation, physical education, communications, journalism, public relations or marketing +10 points _____
Work Experience in Related Field (see above related fields): _____
None 0 Some 25 Considerable 50
Mr. Sells moved to approve the scoring sheet for the Parks and
Recreation Department Administrative Assistant/Recreation Coordinator; Mr.
Farrell seconded the motion. Mr.
Farrell, Mr. Sells and Ms. Hymes voted “Aye” Motion carried 3-0.
Next meeting is scheduled for January 31, 2006 at 6:00 p.m.
Adjournment: Mr. Farrell moved to adjourn; Ms. Hymes seconded the motion. Mr. Sells, Mr. Farrell and Ms. Hymes voted “Aye” Motion carried 3-0. The Personnel Appeals Board meeting adjourned at 7:20 pm, January 10, 2006.
Respectfully submitted:
___________________________
Molly Schwartz, Clerk of Court
________________________________________
Linda Fersch,
Personnel Director