CITY OF PICKERINGTON
PLANNING
AND ZONING COMMISSION
TUESDAY,
JANUARY 10, 2006
7:30
P.M.
1. ROLL CALL. Mr. Blake called the meeting to order at 7:30P.M., with roll call as follows: Mrs. Hammond, Mr. Binkley, Mr. Blake, Mr. Nicholas, Mr. Kramer, Mr. Bosch, and Mr. O’Brien were present. No members were absent. Others present were: Lance Schultz, Lynda Yartin, Phil Hartmann, Joe Henderson, Ron Scott, John Iman, Steve Hermiller, Ron Jones, Amon Karande, Ed Miller, and others.
2. A. APPROVAL OF MINUTES OF December 13, 2005, Public Hearing regarding rezoning of 194 West Church Street. Mrs. Yartin stated the minutes had not been provided to the Commission at this time. Mr. Bosch moved to Table; Mr. Kramer seconded the motion. Roll call was taken with Mr. Binkley, Mr. Bosch, Mr. O’Brien, Mrs. Hammond, Mr. Blake, Mr. Nicholas, and Mr. Kramer voting “Yea.” Motion passed, 7-0. (TABLED)
B. APPROVAL OF MINUTES OF December 13, 2005, Public Hearing regarding Comprehensive Sign Plan for Lanfair Credit Union. Mrs. Yartin stated the minutes had not been provided to the Commission at this time. Mr. Bosch moved to Table; Mr. Kramer seconded the motion. Roll call was taken with Mr. Binkley, Mr. Bosch, Mr. O’Brien, Mrs. Hammond, Mr. Blake, Mr. Nicholas, and Mr. Kramer voting “Yea.” Motion passed, 7-0. (TABLED)
C. APPROVAL OF MINUTES OF December 13, 2005, Regular Meeting. Mrs. Yartin stated the minutes had not been provided to the Commission at this time. Mr. Bosch moved to Table; Mr. Kramer seconded the motion. Roll call was taken with Mr. Binkley, Mr. Bosch, Mr. O’Brien, Mrs. Hammond, Mr. Blake, Mr. Nicholas, and Mr. Kramer voting “Yea.” Motion passed, 7-0. (TABLED)
3. ORGANIZATIONAL MEETING:
Mr. O’Brien moved to nominate Doug Blake as Chairman and Tory Kramer as Vice Chairman of the Planning and Zoning Commission; Mr. Binkley seconded the motion. Roll call was taken with Mr. Bosch, Mr. Nicholas, Mr. O’Brien, Mrs. Hammond, Mr. Kramer, Mr. Binkley, and Mr. Blake voting “Yea.” Motion passed, 7-0.
4. SCHEDULED MATTERS:
A. Review and request for motion to approve Final Plats for Section 2 – Phases 3 and 4 of the Spring Creek Subdivision (Dominion Homes). (TABLED, 06/14/05). Mr. Blake stated this would remain on the Table.
B. Review and request for motion to approve Commercial Design Guidelines Certificate of Appropriateness for Lighting for Barnyard Primitive at 799 Windmiller Drive. (TABLED, 12/13/05) Mr. Kramer moved to remove from the table; Mr. Bosch seconded the motion. Roll call was taken with Mr. O’Brien, Mr. Kramer, Mr. Binkley, Mr. Bosch, Mr. Nicholas, Mrs. Hammond, and Mr. Blake voting “Yea.” Motion passed, 7-0.
Mr. Schultz stated the applicant is proposing to install four light poles that are 25-feet in height within the parking lot. Mr. Schultz reviewed his report as presented to the Commission and stated staff supports the Certificate of Appropriateness for lighting with three conditions:
(1) That the light poles shall be 25-feet in height not including the concrete base.
(2) That the light poles and fixtures shall be black.
(3) That the illumination of lights at property lines shall not exceed City footcandle requirements.
Mr. Schultz stated the proposed lights are a cut-off type with a gooseneck and are similar to Dr. Martello’s office. Mr. Ron Scott stated he is a co-owner of this business and he would like to thank Mr. Bosch for his help in trying to come up with something that will be approved. Mr. Scott stated he agrees with staff recommendations and would answer any questions. Mr. Scott stated it was not stated if the approval would be for high-pressure sodium or metal halide lighting. Mr. Schultz stated this Commission has the authority to approve the metal halide. Mr. Scott stated they were requesting the metal halide lighting. Mr. Bosch moved to approve the lighting as proposed with staff recommendations and using metal halide; Mr. Nicholas seconded the motion. Roll call was taken with Mr. Blake, Mr. Bosch, Mr. Nicholas, Mr. O’Brien, Mr. Kramer, Mr. Binkley, and Mrs. Hammond voting “Yea.” Motion passed, 7-0.
C. Review and request for motion to approve Commercial Design Guidelines Certificate of Appropriateness for Site Plan/Building Materials, Landscaping and Lighting for Fifth Third Bank located on SR 256 just south of Windmiller Square (Kroger) entrance road (Proposed Old Diley Road). Mr. Schultz stated this Commission approved the final plat for Windmiller Square commercial subdivision last September, which extends the road from S.R. 256 to Diley Road. Mr. Schultz stated he is happy to say the City, Regency, and T&M have agreed on a plat that will dedicate the entire roadway to the City. Mr. Schultz stated the owner is proposing to construct a 4,890 square foot bank with a single access point from proposed Old Diley Road. Mr. Schultz reviewed his report as presented to the Commission and stated the applicant is proposing a stub road into Lot 10 along the eastern portion of the site which is encouraged for internal access among the out lots. Mr. Schultz stated staff recommends that ideally Lot 9, the subject site, and Lot 10 would share a curb cut location for access to both lots if that were warranted in the future. Mr. Schultz stated that a cupola be incorporated into the design to be consistent with similar buildings in the City. He stated, however, Regency has a covenant that any development 25 feet and over is not allowed unless Regency and Kroger sign off on the agreement, and the cupola would extend into that 25 foot area. He stated we are hoping they will sign off to allow that cupola. Mr. Schultz stated with regard to lighting, staff would recommend light fixtures similar to the ones approved for Barnyard Primitive. He stated these fixtures would set a standard for the remaining out lots on S.R. 256 between Kroger and Drug Mart. He stated further, the lighting plan needs to be adjusted as there are several locations where the plan exceeds the minimum 1.0 foot-candles at property line adjacent to commercial properties. Mr. Schultz stated staff supports the Certificate of Appropriateness for Site Plan/Building Materials, Landscaping, and Lighting with the following 10 conditions:
(1) That the fifth Third Bank shall provide a curb cut access easement with Lot 11 if a shared curb cut is warranted.
(2) That the brick building color shall be Beldon 530.
(3) That the asphalt shingles shall be dimensional and estate gray in color to match Giant Eagle.
(4) That a cupola shall be incorporated in the design if Regency and Kroger sign off on the covenant.
(5) That a four-foot high undulating mound shall be installed along the streetscape of S.R. 256.
(6) That additional trees and shrubs shall be installed along the southern portion of the S.R. 256 streetscape buffer.
(7) That a two-foot high undulating mound shall be installed along the streetscape of proposed Old Diley Road.
(8) That additional trees and shrubs shall be installed adjacent to proposed Old Diley Road along the eastern and central portions of the streetscape buffer.
(9) That the light fixtures shall be Monterey Series (APA-05-S1) or similar style.
(10) That the illumination of lights at property lines shall be a maximum of 1.0 foot-candles.
Mr. John Iman stated he was the architect on the
project and Mr. Hermiller and Mr. Jones were also present. Mr. Iman stated with regard to the curb cut
agreement, the plans currently show the curb cut completely on Fifth Third
property and across from the curb cut that is already existing as part of the
Kroger development. He stated in order
to have a shared curb cut there would have to be some minor adjustments to the
alignment because a shared curb cut typically is wider than a single use curb
cut. He stated they need to move forward
with the project, and they just need to clarify if this will be a shared or
single curb cut. Mr. Iman stated further
the shingle color they are proposing is called “driftwood” and is a little more
grey than the estate grey Mr. Schultz was recommending. Mr. Iman stated also the cupola is an item
that is part of the bank’s prototype design.
He continued because of the covenant that is in the deed, they have
flattened out the roof slope and taken the cupola off, and in order to get that
cupola back on the developer would have to say it was okay. Mr. Iman stated they have spoken to the
developer and it is still in negotiation whether or not that can actually
happen. Mr. Iman stated with regard to
the light fixtures, they had submitted a cut sheet. Mr. Schultz stated after reviewing the type
of fixture submitted by Barnyard Primitive, we would prefer that type of
fixture or something similar. Mr.
Schultz stated part of the zoning certificate approval would require a cut
sheet of the fixtures they are proposing, as long as it is similar to the
Barnyard Primitive, and a revised footcandle plan that reflects compliance with
our Code. Mr. Iman stated that is not a
problem. Mr. Hermiller stated the seller
had a question with regard to the parking setback, and Mr. Schultz stated staff
is requiring the curb cuts be aligned so that is not a variance they will have
to receive. Mr. Hermiller stated the
seller would ask that the first staff condition be removed because they felt it
went against what was originally agreed upon in the platting process. He stated he felt the records would reflect
that curb cuts would align across from each other and that there would be three
separate and distinct curb cuts. Mr.
Schultz stated he felt the City needs to protect itself, and if the next site
plan warrants it, it would potentially allow the site to the south to have more
developable land if there is a shared curb cut.
He stated further, along the eastern portion of the site they were
connecting lots 9 and 10 together and he did not know why they did not want to
just extend that on the western portion.
Mr. Hermiller stated the owner’s source of concern was that they did not
want the agreement or an easement to be bound on this lot, and the middle lot
would be limited by having a shared access.
Mr. Schultz stated his recommendation was if warranted, based on the
development to the south. He stated if
the site plan to the south does not warrant it or they have a site plan where
it doesn’t make sense, we may not require the shared access. He continued, however, if it makes sense, we
want to have the ability to have the shared access. Mr. Schultz stated it was discussed to have a
curb cut for each lot, but, if it is warranted to share one, that only makes
sense. Mr. Hermiller stated the seller
is concerned that it is a limitation on his future development of the property
and he would like that condition removed.
Mr. Binkley stated because we do not know what lots 2 and 3 are going to
be, if they should become one lot, this would protect the City by forcing them
to negate the middle entrance and use the shared access. Mr. Binkley stated it is just a protection
for the City to ensure that we do not have several curb cuts. Mr. Schultz stated it doesn’t mean it is going
to happen, the next plan may not warrant a shared access, we just want to have
the ability if it makes sense. He
continued the fact that the developer is interested in connecting along the
eastern portion, the north and south parking lot, it does not make sense to not
connect the western portion north and south.
Mr. Bosch stated any time we can limit the number of access points that
is a good thing. Mr. Bosch stated the
shared access might help the middle lot from a marketing standpoint. Mr. Hartmann clarified there is a reciprocal
easement between the three parcels already in place. Mr. Hartmann stated the City is not saying
they are cutting off access or changing it from the preliminary plat, we are
just making sure there is some ability to travel between those parcels, and
there is already an easement in place.
Mr. Bosch stated with the developer and staff maximizing the distance
from the intersection point, and maximizing the distance between the drives, he
felt that would suffice. Mr. Hartmann
stated he would recommend staff’s first condition be reworded to read that
Fifth Third Bank shall provide the City a cross access easement agreement with
Lot 11. Mr. Bosch stated with regard to
the landscaping, the City just put in sidewalks and we are requiring them to
put in mounding and landscaping. He
stated if we are going to require sidewalks, it needs to go somewhere, and he
felt we should do away with some of the landscaping and continue the sidewalks. Mr. Schultz stated the Commission must decide
if they sidewalks or landscaping. Mr.
Binkley stated the by-pass lane looked to be 20 feet wide and he felt people
might think that was for two-way traffic.
He suggested this be cut down to about 10 feet, and then some head-in
parking might be put in there. Mr.
O’Brien clarified Mr. Schultz was recommending the cupola if Regency and Kroger
sign off on the covenant. Mr. O’Brien
further clarified the driftwood shingle the applicant was proposing was
acceptable to this Commission. Mr.
Nicholas stated his concern on the site was pedestrian safety and clarified if
Regency and Kroger okay proceeding with the cupola he would change the
proportions of the roof slope slightly so it does fit appropriately. Mr. Nicholas further clarified it was the
applicant’s wish to have the cupola. Mr.
Schultz stated if this Commission wished the staff to review the issue of
incorporating a sidewalk, he would request the landscaping portion of this
Certificate of Appropriateness be tabled.
Mr. Bosch moved to approve the Certificate of Appropriateness for
Site Plan/Building Materials and Lighting only and to Table the Certificate of
Appropriateness for Landscaping, with staff’s condition (1) reflecting that the
Fifth Third Bank shall provide a cross access easement with Lot 11; (2) that
the brick color shall be Beldon 530; (3) that the asphalt shingles shall be
dimensional and driftwood in color; (4) the cupola shall be incorporated in the
design if approved by Regency and Kroger; Conditions (5), (6), (7), and (8)
being Tabled; and (9) and (10) as stated by staff; Mr. Nicholas seconded the
motion. Roll call was taken with Mr.
Nicholas, Mr. Kramer, Mrs. Hammond, Mr. O’Brien, Mr. Blake, Mr. Bosch, and Mr.
Binkley voting “Yea.” Motion passed,
7-0. (Landscaping Tabled)
D. Review and request for motion to approve a Conditional Use Permit for a Drive Thru for Fifth Third Bank located on SR 256 just south of Windmiller Square (Kroger) entrance road (proposed Old Diley Road). Mr. Schultz reviewed his report provided to the Commission and stated staff supported the Conditional Use Permit with the condition that the westernmost four parking spaces adjacent to the drive thru shall be dedicated for employees to limit the amount of backing movements into the stacking space area. Mr. Iman stated he had no problems with staff’s recommendation. Mr. Kramer moved to approve the Conditional Use Permit for a drive thru with staff’s conditions; Mr. Bosch seconded the motion. Roll call was taken with Mr. Binkley, Mrs. Hammond, Mr. O’Brien, Mr. Nicholas, Mr. Blake, Mr. Bosch, and Mr. Kramer voting “Yea.” Motion passed, 7-0.
E. Review and request for motion to approve a Comprehensive Sign Plan for Ground and Wall Signage for Fifth Third Bank located on SR 256 just south of Windmiller Square (Kroger) entrance road (proposed Old Diley Road). Mr. Schultz reviewed his report as provided to the Commission and stated staff supports the Comprehensive Sign Plan with the following conditions:
(1) That the ground sign by located 5 feet from the property line and outside the site triangle.
(2) That the ground sign shall not exceed 5.5 feet tall and 10.66 feet wide.
(3) That the sign area on the ground sign shall not exceed 32 square feet (4’x8’).
(4) That the brick columns of the ground sign shall match the brick used for the Fifth Third Bank building.
(5) That the base for the ground sign shall be a maximum of two feet high.
(6) The brick columns shall not exceed 18-inches in width.
(7) That the height of the ground sign shall not exceed 7.5 feet above the elevation of the parking lot grade adjacent to the sign.
(8) That the sign panel lettering and graphics shall have a matte finish.
(9) That only three colors shall be used for all signage; red, white, and blue-black.
(10) That no directional signage shall be permitted at the curb cut location.
Mr. Iman stated he would answer any questions the Commission may have. Mr. Bosch moved to approve the Comprehensive Sign Plan with staff recommendations and the additional signs of Handicapped Parking, Employee Parking, and Do Not Enter; Mr. Kramer seconded the motion. Roll call was taken with Mrs. Hammond, Mr. Binkley, Mr. Blake, Mr. Nicholas, Mr. Kramer, Mr. Bosch, and Mr. O’Brien voting “Yea.” Motion passed, 7-0.
F. Review and request for motion to approve an amended Comprehensive Sign Plan for Ground and Wall Signage for PaPa Murphy’s at 1302-1306 Hill Road North for the SR 256 Company. Mr. Schultz stated this Commission previously approved a Comprehensive Sign Plan with the colors of white and blue. He stated the applicant would like to modify their ground sign and wall signs using red, green, and white. Mr. Schultz stated staff supported the amended Comprehensive Sign Plan with the conditions that the ground sign and building sign letters shall have a matte finish and that the other tenants ground and building signs shall match the colors of the proposed signs. Mr. Bosch moved to approve the amended Comprehensive Sign Plan for Ground and Wall Signage for PaPa Murphy’s; Mr. Kramer seconded the motion. Mr. O’Brien clarified the applicant is a tenant in the building and the owner has signed off on the request for the color change. Mr. O’Brien further stated future tenants will then be required to have the same three colors in their signs. Mr. Schultz stated a future tenant could come in and request an amended sign plan as well. Mr. Kramer stated he would like to go on the record that should the next tenant come in and request a sign that is not in these same three colors he would support it. Mr. Kramer stated if this Commission needs to take another look at the commercial design guidelines, then that is what they will need to do. Mr. Roll call was taken with Mr. Bosch, Mr. Nicholas, Mr. O’Brien, Mrs. Hammond, Mr. Kramer, Mr. Binkley, and Mr. Blake voting “Yea.” Motion passed, 7-0.
G. Review and request for motion to approve a Final Plat for Ashton Crossing just west of Freedom Way and north of Holiday Inn Express. Mr. Schultz stated a preliminary plan was approved by this Commission back in July, then in August the preliminary plat was approved. Mr. Schultz stated the approval of the final plat is the final step in the process. Mr. Schultz reviewed his report that was provided to the Commission. Mr. Schultz stated staff supports the final plat with the following six conditions:
(1) That the stream mitigation plan, conservation easement and five-year monitoring plan shall be approved by the EPA and City.
(2) That the proposed plat shall be reviewed to depict the traffic access plan, building/parking setback requirements, and buffering requirements.
(3) That a sidewalk shall be installed on the south side of proposed private road.
(4) That Lot 8 shall be designated for a detention basin only.
(5) That the proposed development shall meet all other City development requirements.
(6) That a development association agreement shall be established to maintain the private roads, detention basin, etc.
Mr. Binkley requested he be excused during the discussion of this issue and left the meeting.
Mr. Ed Miller stated he is representing the applicant and there are no issues with the conditions Mr. Schultz had stated. Mr. Bosch stated for lots 1, 2, and 3 he saw a 30-foot access easement coming up from the private road, and clarified this was the access for lots 1, 2, and 3. Mr. O’Brien clarified nothing can go forward on this until the EPA and City issue is resolved, and the landowner is aware of that. Mr. O’Brien moved to approve with staff recommendations; Mr. Nicholas seconded the motion. Roll call was taken with Mr. Bosch abstaining, and Mr. Kramer, Mr. Nicholas, Mr. Blake, Mrs. Hammond, and Mr. O’Brien voting “Yea.” Motion passed, 5-0.
Mr. Binkley returned to the meeting.
H. Review and request for motion to approve Commercial Design Guidelines Certificate of Appropriateness for Site Plan/Building Materials for a building expansion for Embroidery Barn at 591 Hill Road North. Mr. Blake stated the applicant requested this item be tabled this evening. Mr. O’Brien moved to Table; Mr. Kramer seconded the motion. Roll call was taken with Mr. O’Brien, Mr. Kramer, Mr. Binkley, Mr. Bosch, Mr. Nicholas, Mrs. Hammond, and Mr. Blake voting “Yea.” Motion to table passed, 7-0. (TABLED)
5. REPORTS:
(1) BZA Report. Mr. Schultz stated there was one case in December for a setback for a deck and there are no proposed agenda items for January.
B. FCRPC - Lance Schultz. Mr. Schultz stated there were no agenda items for January, therefore, the Fairfield County Regional Planning Commission did not meet.
6. OTHER BUSINESS:
A. Tree Commission. No report.
Mr. O’Brien stated he did not feel this Commission wants to sit here and redesign projects, and Item H on tonight’s agenda is a typical example. He stated if the applicants do not agree with staff’s conditions, then they should go back and work with staff. Mr. Hartmann stated as long as the applicant meets general criteria they have the right to be heard by this Commission. Mr. O’Brien stated it appears that we have design standards that some people just do not want to meet.
Mr. Binkley stated he had a statement he would like to read into the record at this time. (Attachment 1 to these minutes.)
Mr. Kramer stated he would request an item be added to the end of the agenda that will provide the opportunity for any Commission member to bring forward any issue within the City they feel needs to be discussed by this Commission. Mr. Blake stated he felt that would be a very good addition to the agenda.
7. ADJOURNMENT. There being nothing further, Mr. Blake moved to adjourn; Mr. Kramer seconded the motion. Mr. Binkley, Mr. Blake, Mr. Nicholas, Mrs. Hammond, Mr. Kramer, Mr. Bosch, and Mr. O’Brien voted “Aye.” Motion carried, 7-0. The Planning and Zoning Commission adjourned at 9:55 P.M., January 10, 2006.
RESPECTFULLY SUBMITTED:
___________________________ ___________________________
Lynda D. Yartin Lance A. Schultz
Municipal Clerk Director, Planning and Zoning