RULES
COMMITTEE OF COUNCIL
CITY HALL, 100 LOCKVILLE ROAD
MONDAY, JUNE 5, 2006
7:00 P.M.
1. ROLL CALL. Mrs. Riggs called the meeting to order at 7:00 P.M., with roll call as follows: Mr. Sabatino, Mr. Fix, and Mrs. Riggs were present. No members were absent. Others present were: Judy Gilleland, Lynda Yartin, and others.
2. APPROVAL OF MINUTES OF February 6, 2006, Regular Meeting. Mr. Fix moved to approve; Mr. Sabatino seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Sabatino, and Mr. Fix voting “Yea.” Motion passed, 3-0.
3. SCHEDULED MATTERS:
A. Review and discussion regarding draft ordinance creating a Charter Review Board and appointing persons to fill positions. Mrs. Riggs stated she would recommend the number of members of the Charter Review Board be an odd number, and she felt five to seven members should be the maximum. She stated we should advertise this Board for citizens to submit applications. Mrs. Riggs further stated the law director would provide guidance to the Board, and she also felt a member of Council should be a part of the Board. Mr. Fix clarified we are not required to do a Charter review at this time, however, several Council members have expressed concern regarding the Charter. He further clarified the Charter Review Board would make recommendations to the Rules Committee, and the Rules Committee would forward legislation to Council to have the items placed on the ballot. Mr. Sabatino clarified the deadline to place items on the November ballot is in August, and Mr. Fix stated he did not see how this could be completed in time to make that ballot. Mrs. Riggs stated it would depend on how long it took to get the applications for the Board, and for the review to be completed, but she did want to keep it moving. Mrs. Riggs stated at this time this Committee needs to authorize the Municipal Clerk to advertise for volunteers and once the applications are received this Committee will forward recommendations to Council for the creation of the Board, the number of members, and the individuals to be appointed to the Board. Mrs. Riggs moved to authorize the Municipal Clerk to place advertisements for citizen volunteers for the Charter Review Board; Mr. Fix seconded the motion. Roll call was taken with Mr. Fix, Mr. Sabatino, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.
B. Review and discussion regarding interview schedule for Board and Commission vacancy applicants. Mrs. Riggs stated currently we have two vacancies on the Parks Board, one vacancy on the Tree Commission, one vacancy on the Personnel Appeals Board, three vacancies on the Tax Appeals Board, and one position to be filled on the Utility Fees Review Committee, and we have received seven applications as of today for these various vacancies. Mrs. Riggs stated if there were no conflicts she would like to schedule the interviews for Monday, June 12th, between the hours of 5:00 to 7:00 P.M. Mr. Sabatino stated he felt they could get all of the interviews done in one evening, however, perhaps we should schedule a second night for anyone who cannot make that first day. Mrs. Riggs stated that was a good idea, and questioned if the next Monday, June 19th, would be a good evening for all the Committee members for additional interviews. Mr. Fix and Mr. Sabatino stated they were available for those two evenings. Mr. Sabatino stated if we need to schedule any interviews on the 19th, if we can start them at 6:00 P.M. in case applicants need to start later due to their work hours. Mrs. Riggs stated a list of questions for the applicants had been developed last year and requested Mrs. Yartin provide that questionnaire to the Committee members prior to the interviews.
Ms Gilleland stated there are many items in the Administrative Code that are outdated and it might be a good idea to start a review of it. Mr. Sabatino stated he thought it would be a good idea for staff to create a list of things to be looked at and then schedule a work session for discussion of the Administrative Code. Ms Gilleland stated staff could begin that review and then get back to the Committee with some recommendations or items to be looked at by Council.
Mrs. Riggs stated Mrs. Yartin would schedule the interviews and provide the Committee and all other Council members with the schedule for Monday, June 12, 2006.
4. CHAIRMAN: Mrs. Riggs stated she did not have anything to bring forward.
5. OTHER BUSINESS: No other business was brought forward.
6. ADJOURNMENT: There being nothing further, Mr. Fix moved to adjourn; Mr. Sabatino seconded the motion. Mr. Sabatino, Mrs. Riggs, and Mr. Fix voted “Aye.” Motion carried, 3-0. The meeting of Rules Committee adjourned at 7:25 P.M., June 5, 2006.
RESPECTFULLY SUBMITTED:
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Lynda D. Yartin, Municipal Clerk