CITY OF PICKERINGTON

SERVICE COMMITTEE OF COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

MONDAY, MAY 19, 2003

 

REGULAR MEETING

7:30 P.M.

 

1.         ROLL CALL.  Mr. Parker called the meeting to order at 7:30 P.M., with Mr. Parker and Mr. Maxey present.  Mr. Shaver was absent.  Others present were Joyce Bushman, Frank Wiseman, Lynda Yartin, Jerry Dailey, Ray George, Dale Kocaruk, and others.

 

2.         APPROVAL OF MINUTES OF April 17, 2003, Regular Meeting.  Mr. Maxey moved to approve; Mr. Parker seconded the motion.  Roll call was taken with Mr. Parker and Mr. Maxey voting “Yea.”  Motion passed, 2-0.

 

3.         PLANNING AND ZONING

 

A.        REPORTS:

 

                       (1)         BZA Report.  No report. 

 

                       (2)         Planning and Zoning Representative Report (Mr. Maxey).  Mr. Maxey stated he was out of town and was not in attendance at the last meeting. 

 

B.         ACTION ITEMS

 

            (1)        Review and request for motion to approve draft ordinance to rezone 28.548 acres of land located south of Refugee Road and north of Long Road (Woodward property) from AG to R4.  (TABLED, 11/14/02)

 

            (2)        Review and request for motion to approve final development plan for a single-family development on approximately 79.912 acres located north of Long Road and south of the railroad tracks (formerly Lane property).  (TABLED, 11/14/02)

 

  4.       SERVICE DEPARTMENT

 

A.                 WATER UTILITY MAINTENANCE. 

 

            (1)        Longview Street Water Tower Repair Update.  Mr. Wiseman stated the tower is back in service, and the structure of the tower inside was very good other than the two small weld points that gave way.  He stated those have been repaired, the tower was repainted inside, and should last for a number of years.  Mr. Parker stated this can be removed from the agenda. 

 

B.                 WASTEWATER UTILITY MAINTENANCE.

 

            (1)        Review and discussion of fire sprinkler capacity fees.  Mr. Maxey stated he had no further questions on this issue and it could be removed from the agenda. 

 

C.        STREET MAINTENANCE.  Mr. Wiseman stated he would be going out for bids on the annual street repaving project this week with a bid opening of June 11th.  He stated as the Committee may recall they had decided to delay the bid to see if the cost of asphalt came down, and it looks like we will save $2.00 per ton.  Mr. Wiseman stated this should come back to Committee for a recommendation to award the contract in June.   Mr. Maxey stated he would recommend a special meeting of Service or a Committee Waiver be accomplished in order to allow this to go to Council the second meeting in June.  He stated this is a non-controversial issue and that would prevent having to do more than one reading at each Council meeting. 

 

D.                 STORM WATER UTILITY MAINTENANCE. 

 

            (1)        Janice Lane/Long Road/Diley Road Stormwater Study – Update.  Mr. Wiseman stated he does not have an update at this time.  Mr. Dailey stated the fieldwork has been completed and Mr. Hartman is doing the analysis and evaluation.  He stated he felt this Committee would have a preliminary report by the next meeting.   

 

5.         ENGINEERING DEPARTMENT CAPITAL PROJECTS

 

A.        WASTEWATER – R. D. ZANDE

 

            (1)        Wastewater Plant Expansion (CIP# 02-03-005) – Update.  Mr. Kocaruk stated the project is under review at the Ohio EPA and that seems to be going well.  He stated they anticipated a reasonable turnaround time on the issuance of a Permit to Install.  Mr. Kocaruk stated they are still doing some refinements to the design in preparation for the project bidding.  He stated originally they were looking at a project cost of approximately ten million dollars, and through a number of measures they have been able to reduce the cost by approximately $800,000.  Mr. Kocaruk stated they have been able to make excellent use of some of the concrete tanks that are on site which saves a substantial amount of money with respect to the sludge digestion process.  He continued the number and position of the tanks lends itself readily in the future if the City wishes to pursue Class A sludge improvements which would elevate the class of sludge from the Class B status it is today to one that would actually have some potential commercial value.  He stated in addition to that they have been able to come up with a design for a septic receiving station in the influent facilities portion of the plan.  He continued through the Water Pollution Loan Control Program, the program is set up in such a way that the interest on the loan would cover the costs of the septic facilities.  He stated this would also put the City in a position to generate some revenue to accept septic waste from septic haulers.  Mr. Kocaruk stated this program is also beneficial to the environment as it disposes of septic waste in a more environmentally responsible manner.  He stated further the interest on this project would provide for the purchase of Hickory Lakes, a high quality parkland, for the City and northern Fairfield County’s enjoyment.  He stated besides being an excellent facility that would be preserved in perpetuity, one of the attributes of Hickory Lakes is that it also dovetails nicely into the stormwater requirements that every municipality has to comply with. Mr. Kocaruk stated he would also like to point out that the interest rate in the Water Pollution Control Loan Fund is 3.53 percent which is a low percentage.  He stated there is actually the incentive of .1 percent by working with a WRRSP project, so the interest rate would be 3.43 percent.                        

B.         TRANSPORTATION

 

                        (1)        Cycle Way (CIP# 02-03-013) – Update.  Mr. Dailey stated there was a meeting today that resolved the AmeriTech issues and the contractor has agreed to what they designed to relocate the utilities.  He stated thanks to Mrs. Bushman’s work the utilities are charging the City nothing to relocate the utilities, which would have cost $11,000.  Mr. Dailey stated it looks like the project should be complete by the end of July. 

 

            (2)        Courtright Road. 

 

                        (A)       Courtright Road Extension Project (CIP# 02-03-011)  Mr. Dailey stated this project should be complete around the end of June. 

 

            (3)        Diley Road Improvements Project

 

                        (A)       256 Realignment Phase (CIP#98-03-005)  Mr. Dailey stated the design is complete and it is awaiting the City’s funding cycle. 

 

(B)       MORPC/ODOT Project (CIP#98-03-005 and 03-03-005)  Mr. Dailey stated there was a meeting last week with the State Infrastructure Bank loan people to explain how that can be used for GAP funding, and Mrs. Bushman had attended that meeting.  He stated the project right now is still on schedule for the preliminary engineering and environmental portion.  He stated that meant that final engineering will have to be complete before fiscal year 2005, which is July of next year.  He stated that is when the funding becomes available for construction.  Mr. Dailey stated per the City’s request they received a final design and construction services contract in their packet.  Mr. Maxey moved to forward to Council; Mr. Parker seconded the motion.  Mr. Maxey stated he felt this project was vastly needed as we are a town of one way in and one way out and this will help alleviate that.  He further stated this has been a long standing project dating back several years, and it has several phases including bidding, construction, final design phase, and will include firms other than Stilson Consulting Group, however, it does fall under their umbrella.  Mr. Maxey stated further as the schedule at the back of the contract shows, this is a three year project and he is glad it has come this far and he looks forward to it’s completion.  Mrs. Bushman stated with regards to the financing we have met with the State Infrastructure Bank and that will be gone over with Finance Committee as they will advance the money so we do not have to drag the project out over a three to four year time.  She stated this loan would not be paid until you start construction, and if we can get the funds advanced it will get the project moving much quicker.  Roll call was taken with Mr. Maxey and Mr. Parker voting “Yea.”  Motion passed, 2-0. 

 

            (4)        Downtown Revitalization Project Phase III, IV, and V and West Columbus Street Public Parking Lot (CIP#s 02-06-001, 03-06-001, & 03-06-003) – Mr. Dailey stated due to the Parade of Homes and the potential for bad weather, the contractor was offered the opportunity to receive the same amount of time from now until the end of the Parade of Homes added to the end of his contractual completion date, at no extra cost to the City, and he selected that option.  Mr. Dailey stated the project will start on June 23rd and should be completed about the end of September.  Mr. Parker clarified that everyone would be receiving a notice about the delay.  Mr. Dailey stated there is one parking lot and a portion of another parking lot associated with this project, and they are attempting to make sure that is done first.

 

            (5)        Cover/Ebright Connector (CIP#02-03-010)

 

                        (A)       Mt. Carmel Signal – Update.  Mr. Dailey stated that signal is ready to be activated, but we want it to coincide with the closing of the access to the rehabilitation center.  He stated there was an issue with AmeriTech on that access. 

 

            (6)        I-70/S.R. 256 Joint Improvements Project with Reynoldsburg and ODOT – Update.  Mr. Dailey stated design is underway and construction is anticipated in early fall.  He stated additional lanes will be added on S.R. 204 northbound to I-70, and there will be additional lanes added from Taylor Square southbound to Marcus Theater. 

 

C.        WATER

 

            (1)        Water Plant Expansion Project (CIP# 00-01-006) – Update.  Mr. Dailey stated it should be producing water somewhere around mid to late June and would be approximately one month behind schedule. 

 

D.        WASTEWATER – No Report.

 

E.         STORMWATER.

 

                        (1)        East Street Outfall (CIP# 01-04-003) – Engineering completed.  Mr. Dailey stated he had nothing new to report on this item. 

 

6.         CHAIRMAN.  Mr. Parker stated he had nothing to discuss this evening. 

 

7.         OTHER BUSINESS. 

 

Mrs. Bushman stated she would like to report to the Committee that we will be submitting for the PTI for the Sycamore Creek Replacement Sewer project.  She stated it does not require any action by the Committee, but she wanted the Committee to be aware of it. 

 

Mrs. Bushman stated further the Committee had received a copy of the notice from District 17 Integrating Committee and we need to prepare an application for Issue II.  She stated a project has not been selected as yet, and she would like to have it added to the agenda for the Committee to review.  Mr. Parker stated he would like it added to the agenda for the next meeting. 

 

8.         ADJOURNMENT.  There being nothing further, Mr. Maxey moved to adjourn; Mr. Parker seconded the motion.  Mr. Maxey and Mr. Parker voted “Aye.”  Motion carried, 2-0.  The Service Committee adjourned at 8:05 P.M., May 19, 2003.

 

RESPECTFULLY SUBMITTED:

 

 

 

________________________________

Lynda D. Yartin, Municipal Clerk