FINANCE COMMITTEE OF
COUNCIL
CITY HALL, 100 LOCKVILLE ROAD
THURSDAY,
MAY 22, 2003
REGULAR
MEETING
7:30
P.M.
1. ROLL CALL. Mr. Wright called the meeting to order at 7:30 P.M., with roll call as follows: Mr. Wright, Mr. Fox, and Mr. Parker were present. No members were absent. Others present were: Lynda Yartin, Linda Fersch, Susan Crotty, Ray George, Dale Kocaruk, and others.
2. A. APPROVAL OF MINUTES OF April 24, 2003, Regular Meeting. Mr. Parker moved to approve; Mr. Fox seconded the motion. Roll call was taken with Mr. Parker, Mr. Fox, and Mr. Wright voting “Yea.” Motion passed, 3-0.
B. APPROVAL OF MINUTES OF May 1, 2003, Work Session. Mr. Parker moved to approve; Mr. Fox seconded the motion. Roll call was taken with Mr. Fox, Mr. Wright, and Mr. Parker voting “Yea.” Motion passed, 3-0.
C. APPROVAL OF MINUTES OF May 5, 2003, Special Meeting. Mr. Parker moved to approve; Mr. Fox seconded the motion. Roll call was taken with Mr. Wright, Mr. Parker, and Mr. Fox voting “Yea.” Motion passed, 3-0.
3. FINANCE DIRECTOR:
A. Review
and request for motion to approve draft ordinances amending appropriation
ordinance 2002-142. Mrs. Fersch stated
she had provided a draft ordinance with several appropriation changes. She stated she was requesting an increase of
$335.88 in TIF Old Town Debt to pay the Auditor fee; an increase of $500 in
Debt Retirement for additional payment of principal for a street note issue; an
increase of $50,000 in the General Fund Law Director category for outside counsel
and as there are several lawsuits pending.
Mrs. Fersch stated she was requesting an additional increase of $15,751
in the Transfers/Reimbursements category than what is reflected on the draft
ordinance because the County Auditor did not submit the paper work for the
exemptions on the Cycle Way TIF that Ms Crotty filed in September. She stated due to this we will not receive
any monies this year but will get the money next year for the back years. She stated as a result we will not be able to
pay any principal on the $625,000 and we will only pay the interest. She stated she will transfer the interest
money from the General Fund to the Cycle Way Debt Fund. Mrs. Fersch stated she is requesting $500 for
street notes, $25,000 for street operating, $10,790 for Downtown
Revitalization, and $15,751 to TIF Cycle Way Debt, which is a total increase in
this category of $52,041. Mrs. Fersch
stated further in Downtown Revitalization she is requesting an increase of $125
for the South Central line relocation. She
stated we had already appropriated more than we needed for the first project
and she just needs the additional $125.
Mr. Wright stated he had already discussed with Mrs. Fersch about the
Deputy Auditor not forwarding the TIF issues on to the State and he hoped that
the Auditor’s office knew how displeased the city was. He stated although the Deputy Auditor had
done nothing that could be classified as illegal, he has done something that
could be questioned ethically, as he held it for quite some time and when asked
responded it took the State quite a while to respond to that and not to worry
about it. Mr. Parker moved to approve
the appropriations and forward to Council; Mr. Fox seconded the motion. Roll call was taken with Mr. Parker, Mr. Fox,
and Mr. Wright voting “Yea.” Motion
passed, 3-0.
B. Reports:
(1) Health Department. Mrs. Fersch stated she was on vacation and had not attended the last meeting.
(2) CORMA. Mrs. Fersch stated she attended the CORMA meeting today and we have no claims this year, and we have approximately $394,000 in our side fund. She stated they will be following up with the cities they invited to increase the membership and two cities are definitely interested in joining the group.
4. PERSONNEL: No Report.
5. DEVELOPMENT DEPARTMENT:
A. Reports
(1) Chamber of Commerce Report. Ms Crotty stated she was unable to attend the last meeting, however, she had provided a copy of the agenda to the Committee.
(2) Rt. 33 S.E. Regional Growth Alliance Report. Ms Crotty stated at the Board of Directors meeting they had discussed membership and it was anticipated that membership for Pickerington will be about $500. She stated they are setting up an application process to formalize it. Ms. Crotty stated the Board had also voted to create a Planning Committee which will be chaired by Ken Gibson at MORPC. She stated Transportation Committee had also discussed the ODOT Access Management Study as there is still discussion on the location of the interchange. She stated there would be a public hearing on June 26th at Peace United Methodist Church.
(3) Fairfield County Visitor’s and Convention Bureau Report. Ms Crotty stated a consultant has been hired to help with the capital campaign.
(4) Mid-Ohio Regional Planning Commission Report. Ms. Crotty stated the Policy Committee and Commission had passed resolutions adopting the 2004-2007 Transportation Improvement Program, encouraged priorities for Federal Transportation Reauthorization, and authorized the Director to file the annual application for funding for metropolitan transportation planning.
B. Project Updates
(1) Business Retention and Expansion Study. Ms Crotty stated teams are still meeting their businesses and our OSU coordinator suggested we set up a meeting to determine a program to address the needs and concerns identified in the surveys.
5. CHAIRMAN:
A. Monthly review of law director services. Mr. Wright ascertained there were no questions on the law director’s report.
6. OTHER BUSINESS:
A. Review and request for motion to authorize the City Manager to submit applications to DEFA for wastewater plant funding. Mr. Wright stated he would felt this should be addressed in an Executive Session as it dealt with the purchase of property.
B. Review of Section 5 of Ordinance 2003-41 enacting a growth management plan. Mr. Wright stated this had been dealt with at Council and could be removed from the agenda.
7. MOTIONS:
A. Mr. Fox moved for an Executive Session under Section 121.22(G)(3), Conference with law director regarding pending or imminent court action, and Section 121.22(G)(2), Purchase or sale of public property; Mr. Parker seconded the motion. Roll call was taken with Mr. Wright, Mr. Fox, and Mr. Parker voting “Yea.” Motion passed, 3-0.
Finance Committee went into Executive Session at 7:50 P.M., and reconvened in open session at 9:25 P.M.
Mr. Wright stated there was one piece of legislation that was not dealt with prior to the Executive Session, a draft ordinance to authorize the City Manager to pay South Central Power Company for the relocation of overhead electrical service lines for the downtown revitalization project and declaring an immediate necessity and emergency in that the project cannot proceed as scheduled without the relocation of the electrical utilities. Mr. Parker moved to approve and forward to Council; Mr. Wright seconded the motion. Roll call was taken with Mr. Fox, Mr. Wright, and Mr. Parker voting “Yea.” Motion passed, 3-0.
Mr. Parker moved to re-enter Executive Session under Section 121.22(G)(3), Conference with law director regarding pending or imminent court action, and Section 121.22(G)(2), Purchase or sale of public property; Mr. Wright seconded the motion. Roll call was taken with Mr. Parker, Mr. Fox, and Mr. Wright voting “Yea.” Motion passed, 3-0.
Finance Committee re-entered Executive Session at 9:27 P.M. and reconvened in open session at 10:58 P.M.
8. ADJOURNMENT. There being nothing further, Mr. Parker moved to adjourn; Mr. Fox seconded the motion. Mr. Parker, Mr. Fox, and Mr. Wright voted "Aye." Motion carried, 3-0. The Finance Committee adjourned at 11:00 P.M., May 22, 2003.
RESPECTFULLY SUBMITTED:
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