PLANNING & ZONING COMMISSION
CITY HALL, 100 LOCKVILLE ROAD
TUESDAY, NOVEMBER 14, 2006
PUBLIC HEARING
7:10 P.M.
OPEN DISCUSSION REGARDING A CODE AMENDMENT PERTAINING TO SIDEWALK
STANDARDS
Mr. Blake opened the public hearing at 7:10 P.M., with the following Commission members present: Mrs. Hammond, Mr. Blake, Mr. Nicholas, Mr. Kramer, Mr. Bosch. Mr. Binkley and Mr. Sauer. Others present were: Stacey Bashore, Lance Schultz, Joe Henderson, Phil Hartmann, Rachael Cernus, George Jerod, Mark Grahams, David Schrader, Melanie Gray, Dan Horn, Pat Manley and others.
Mr. Schultz stated this item is regarding a code amendment to sidewalk standards that will be discussed later in the agenda.
Mr. Blake determined there were no comments either for or against the proposed code amendment.
There being nothing further, the public hearing closed at 7:13 P.M., November 14, 2006.
RESPECTFULLY SUBMITTED:
Stacey L. Bashore Lance A. Schultz
Deputy Municipal Clerk Director, Planning & Zoning
PLANNING & ZONING COMMISSION
CITY HALL, 100 LOCKVILLE ROAD
TUESDAY, NOVEMBER 14, 2006
PUBLIC HEARING
7:20 P.M.
OPEN DISCUSSION REGARDING OLDE VILLAGE DESIGN GUIDELINES COMPREHENSIVE
SIGN PLAN AT 48 WEST COLUMBUS STREET
Mr. Blake opened the public hearing at 7:20 P.M., with the following Commission members present: Mrs. Hammond, Mr. Blake, Mr. Nicholas, Mr. Kramer, Mr. Bosch. Mr. Binkley and Mr. Sauer. Others present were: Stacey Bashore, Lance Schultz, Joe Henderson, Phil Hartmann, Rachael Cernus, George Jerod, Mark Grahams, David Schrader, Melanie Gray, Dan Horn, Pat Manley and others.
Mr. Schultz stated the applicant is relocating to this location and is proposing to add two wall signs for their business.
Rachael Cernus stated she is the owner of Aubrennen's Invitations and will be moving into 48 West Columbus Street and Citicom's signs will only be there temporarily.
There being nothing further, the public hearing closed at 7:22 P.M., November 14, 2006.
RESPECTFULLY SUBMITTED:
Stacey L. Bashore Lance A. Schultz
Deputy Municipal Clerk Director, Planning & Zoning
PLANNING & ZONING COMMISSION
CITY HALL, 100 LOCKVILLE ROAD
TUESDAY, NOVEMBER 14, 2006
REGULAR MEETING AGENDA
7:30 P.M.
1. ROLL CALL. Mr. Blake called the meeting to order at 7:30 P.M. with roll call as follows: Mrs. Hammond, Mr. Binkley, Mr. Blake, Mr. Nicholas, Mr. Kramer, Mr. Bosch and Mr. Sauer were present. There were no members absent. Others present were: Stacey Bashore, Lance Schultz, Joe Henderson, Phil Hartmann, Rachael Cernus, George Jerod, Mark Grahams, David Schrader, Melanie Gray, Dan Horn, Pat Manley and others.
2. A. APPROVAL OF
MNUTES OF October 10, 2006 Public Hearing regarding a code amendment to Daycare
Standards. Mr. Bosch moved to approve; Mr. Kramer
seconded the motion. Roll call was
taken with Mr. Binkley, Mr. Bosch, Mr. Sauer, Mrs. Hammond, Mr. Blake, Mr.
Nicholas and Mr. Kramer voting “Yea.” Motion passed 7-0.
B. APPROVAL OF MINUTES OF October 10, 2006
Public Hearing regarding a Rezoning and Final Development Plan for 11.023 acres
located on the northwest corner of SR 256 and Diley
Road (JDC Real Estate Development & PB Diley Road
LLC) Mr. Bosch moved to approve; Mr. Kramer seconded the motion. Roll call was taken with Mr. Bosch, Mr.
Nicholas, Mr. Sauer, Mrs. Hammond, Mr. Kramer, Mr. Binkley and Mr. Blake voting
"Yea." Motion passed, 7-0.
C. APPROVAL OF MINUTES of October 10, 2006,
Regular Meeting Mr. Bosch moved to approve; Mr. Kramer seconded. Roll call was taken with Mr. Kramer, Mr.
Nicholas, Mr. Blake, Mrs. Hammond, Mr. Bosch, Mr. Binkley and Mr. Sauer voting
"Yea." Motion passed, 7-0.
3. SCHEDULED MATTERS:
A. Review and request for a motion to approve a Comprehensive Sign Plan for Ground and Wall Signage for Mr. Tire at 899 Refugee Road (former ProCare). (Tabled 10/10/06) Mr. Kramer moved to remove this matter from the table; Mr. Bosch seconded the motion. Roll Call was taken with Mr. Sauer, Mr. Kramer, Mr. Binkley, Mr. Bosch, Mr. Nicholas, Mrs. Hammond, and Mr. Blake voting "Yea." Motion passed, 7-0. Mr. Henderson reviewed the report as presented to the Commission and stated that staff supports the requests with the following three conditions:
1. That the sign base shall be the same width as the sign face area and columns shall be added and extended up both ends of the sign at least 75% the height of the sign.
2. That all signage shall be limited to three colors and have a matte finish.
3. That the red awning and yellow panel shall have a matte finish.
Mr. Nicholas asked for clarification on the awning material and Mr. Jerod stated it would be a metal clad material. Mr. Bosch asked if applicant was okay with Staff Recommendation No. 1 and Mr. Jerod stated that modifying the sign will be in keeping with the other signs in the municipality and he would be okay with that. Mr. Schultz clarified that the awning is an existing use so that is why we allowed the painting of it. Mr. Nicholas moved to approved with staff recommendations; Mr. Kramer seconded the motion. Roll call was taken with Mr. Blake, Mr. Bosch, Mr. Nicholas, Mr. Sauer, Mr. Kramer, Mr. Binkley and Mrs. Hammond voting "Yea." Motion passed, 7-0.
B. Review and request for a motion to approve Olde Pickerington Village Design Guidelines Comprehensive Sign Plan for Wall Signage at 48 West Columbus Street. Mr. Henderson reviewed the report as presented to the Commission and stated staff supports the request with the following two conditions:
1. That the smaller sign (approximately 3.4 square feet) shall be placed between the window and the door on the south elevation (facing Columbus Street).
2. That the larger sign (approximately 7.7 square feet) of the two wall signs shall be placed on the western side of the building located between the two windows closest to West Columbus Street (facing the alley).
Mr. Nicholas asked when Citicom moves would the applicant be willing to move their
sign to where Citicom's sign was and Ms. Cernus stated at that point she would. Mr.
Nicholas moved to approve with staff recommendations and with the addition that
once Citicom moves from the building all Citicom's signage will be removed and Aubrennen's
sign will be hung where Citicom's is now; Mr. Bosch
seconded the motion. Roll call was
taken with Mr. Nicholas, Mr. Kramer, Mrs. Hammond, Mr. Sauer, Mr. Blake, Mr.
Bosch and Mr. Binkley voting "Yea."
Motion passed, 7-0.
C. Review and request for a motion to approve Commercial Design Guidelines Certificate of Appropriateness for Site Plan/Building Materials for 7,945 square foot Ultra Screen addition to Marcus Cinema at 1776 Hill Road North. Mr. Henderson reviewed the report as presented to the Commission and stated that staff supports with the following condition:
1. That the building materials addition shall match the existing building.
Mr. Grahams stated he had no problems with staff recommendations. Mr. Nicholas asked when they planned on opening and Mr. Grahams stated they are hoping to open sometime in July. Mr. Binkley moved to approved with staff recommendations; Mr. Bosch seconded the motion. Roll call was taken with Mr. Binkley, Mrs. Hammond, Mr. Sauer, Mr. Nicholas, Mr. Blake, Mr. Bosch and Mr. Kramer voting "Yea." Motion passed, 7-0.
D. Review and request for a motion to approve a Comprehensive Sign Plan for Wall Signage for an addition to Marcus Cinema at 1776 Hill Road North. Mr. Henderson reviewed the report as presented to the Commission and stated staff supports with the following two conditions:
1. That the wall signs shall be limited to three colors and have a matte finish. 2. That each new wall sign shall be limited to 162 square feet each.
Mr. Kramer asked what the total
square footage of sign would be and Mr. Henderson stated it would be 216 feet
total. Mr. Kramer asked how close to the homes would this be and Mr. Schultz
stated the northernmost elevation is adjacent to the storage units so the
residents are further back.. Mr. Nicholas moved to approve with staff
recommendations, Mr. Kramer seconded
the motion. Roll call was taken with
Mr. Bosch, Mr. Nicholas, Mr. Sauer, Mrs. Hammond, Mr. Kramer, Mr. Binkley, and
Mr. Blake voting "Yea." Motion
passed, 7-0.
E. Review and request for a motion to amend the Comprehensive Sign Plan for Wall and Ground Signage for Fifth Third Bank at 1010 Diley Road. Mr. Henderson reviewed the report as presented to the Commission and stated staff supports with the following seven conditions:
1. That the brick on the ground sign shall match the brick used for the Fifth Third Bank building.
2. That the maximum footcandles for the spot lights on the ground shall be 10-fc. 3. That the ground sign shall be located 5-ft from the property line and outside the site triangle.
4. That the height of the ground sign shall not exceed 7.5-ft above the elevation of the parking lot grade adjacent to the sign.
5. That all ground and wall signage shall be limited to 3 colors and have a matte finish.
6. That the wall signs shall be internally illuminated.
7. That no directional signage shall be permitted.
Melanie Gray stated she worked
for Valley City Sign and they are happy to go along with staff
recommendations. Mrs. Hammond asked
about the changes since what was approved in January and Ms. Gray stated the
logo and colors have changed. Mr.
Henderson added the total square footage has dropped a little. Mr. Nicholas stated he wanted to make sure
the fixtures for the ground lighting get set back far enough and are aimed
properly so it doesn't distract drivers.
Ms. Gray stated if there are any problems we will make any adjustments
that are needed. Mr. Bosch moved to approve with staff recommendations; Mr. Nicholas
seconded the motion. Roll call was
taken with Mr. Binkley, Mr. Bosch, Mr. Sauer, Mrs. Hammond, Mr. Blake, Mr.
Nicholas and Mr. Kramer voting "Yea."
Motion passed, 7-0.
F. Review and request for a motion to approve Commercial Design Guidelines Certificate of Appropriateness for Site Plan/Building Materials and Landscaping for a 48,882 square foot Retail Building at the Shoppes at Stonecreek located just south of Kohl's. Mr. Schultz reviewed the report as presented to the Commission and stated staff supports with the following nine conditions:
1. That the dumpsters shall be screened with brick that matches the building and have wooden doors.
2. That the material and colors of the building shall match the submitted plans.
3. That a water table shall extend the length of the front elevation and side returns.
4. That a 3-foot high undulating mound with continuous landscaping shall be installed along proposed Stonecreek Drive South.
5. That the pine trees along the western perimeter buffer shall be 5-ft high at installation and located on the subject property.
6. That the BZA shall approve any variances prior to zoning certificate approval. 7. That the development shall comply with Tree Preservation Ordinance.
8. That the development shall comply with Violet Township Fire Department requirements.
9. That City Council shall approve the Stonecreek Station Commercial Subdivision final plat for the subject certificates of appropriateness to be effective.
Dan Horn stated there is nothing that we have any objections to with the staff recommendations, but wanted a point of clarification on the undulating mound on Stonecreek Drive that would be in lieu of a fence. Mr. Schultz stated the site plan shows a fence, and staff prefers a natural buffer with mounding and pine trees in lieu of the fence. Mr. Horn stated they have some concerns with the tree preservation issue and wanted some clarification. Mrs. Hammond asked if those trees are what would be considered "trash trees." Mr. Schultz stated that all trees six inches in caliper or larger require to be identified and replaced per the tree preservation formula, so essentially they are removing 21 trees so that yields 44 new trees based on the caliper. Mr. Kramer asked if the issue was the number or the type of trees and Mr. Horn stated it is the dollars and we have a lot of trees that we are already placing on the property and this is in addition to that. Mr. Kramer asked how many trees they are proposing to replace and Mr. Horn stated he didn't have a specific count, but he was hoping for half of the requirement. Mr. Hartmann clarified with respect to how this applies is this Board has no authority to oversee the Tree Preservation ordinance and the only way to get relief from it is to request a review by the City Manager. Mr. Blake stated that it doesn't look like there is room for 44 trees in this area, so he would like this to be reviewed with the City Manager. Mr. Schultz stated he would discuss this with the City Manager. Mr. Kramer asked if everything had been worked out with the Fire Department and Mr. Horn stated EMH&T met with them and are addressing the comments. Mr. Nicholas stated he felt Staff and the City Manager could come to some agreement on the trees and he would trust whatever decision they came up with. Mr. Nicholas asked if they understood about the water tables and Mr. Horn stated they did. Mr. Nicholas asked about the sidelights at the doors because it is inconsistent through the elevation and Mr. Manley stated that was based on a prototype for a possible tenant. Mr. Nicholas stated that we have always asked that all water tables be maintained at a uniform height and he also clarified that they will need to come back with the lighting they have shown. Clarification was requested on the screening for the mechanical equipment on top and Mr. Nicholas stated our intent is for the screening to look as nice as possible without going overboard, so we want to be assured of appropriate and adequate screening for those units and Mr. Manley stated that is our intent. Mr. Bosch asked for clarification on the residential area views and Mr. Schultz stated there will be a detention pond and trees, so with the landscaping and the parapet screening it should block any views to this site. Mr. Nicholas asked that the applicants work with staff with respect to the site lines. Mr. Bosch asked if the colors would be compatible to the Kohl's and Mr. Schultz stated that a lot of the surrounding buildings are similar in color. Mr. Nicholas approved with staff recommendations and with the addition that the applicant work with staff on hiding the mechanical units from residential view; Mr. Sauer seconded the motion. Roll call was taken with Mr. Binkley abstaining and Mr. Bosch, Mr. Nicholas, Mr. Sauer, Mrs. Hammond, Mr. Kramer and Mr. Blake voting "Yea." Motion passed, 6-0.
G. Review and request for a motion to approve Commercial Design Guidelines Certificate of Appropriateness for Site Plan/Building Materials and Landscaping for Five 8,000 square foot Office Buildings at the Offices at Stonecreek located just south of Kohl's. Mr. Schultz reviewed the report as presented to the Commission and stated staff supports with the following ten conditions:
1. That the dumpsters shall be screened with stone that matches the building and have wooden doors.
2. That any mechanical equipment shall be screened from public view.
3. That the building materials and colors shall be matched as described in the staff report.
4. That a 4-foot high undulating mound with continuous landscaping shall be installed along SR 256.
5. That a 3-foot high undulating mound with continuous landscaping shall be installed along proposed Stonecreek Drive South.
6. That the fence requirement along the southwestern property line shall be waived.
7. That the BZA shall approve any variances prior to zoning certificate approval.
8. That the development shall comply with the Tree Preservation Ordinance.
9. That the development shall comply with the Violet Township Fire Department requirements.
10 That City Council shall approve the Stonecreek Station Commercial Subdivision final plat for the subject certificates of appropriateness to be effective.
Mr. Horn stated we have no objections to staff
recommendations with the exception of the other half of the tree preservation
issue. Mr. Manley reviewed the
elevations with the Commission. Mr.
Nicholas asked for clarification on the dumpster enclosure and Mr. Schultz
stated typically the Commission required a stone or brick enclosure to match
the building. Mr. Manley reviewed the color and material board with the
Commission. Mr. Bosch moved to approve
with staff recommendations; Mrs. Hammond seconded the motion. Roll call was taken with Mr. Binkley
abstaining and Mr. Kramer, Mr. Nicholas, Mr. Blake, Mrs. Hammond, Mr. Bosch and
Mr. Sauer voting "Yea." Motion passed, 6-0.
H. Review and request for a motion to approve Commercial Design Guidelines Certificate of Appropriateness for Lighting for Windmiller Ponds Commercial/Office Condominiums (Lots 2-4) located on Refugee Road just west of Windmiller Drive. Mr. Henderson reviewed the report as presented to the Commission and stated staff supports with the following four conditions:
1. That the average footcandle (fc) on the property shall be around 2-fc and shall not exceed 1-fc at the property line.
2. That any tree located next to a pole light shall be relocated so that the branches and overhang do not block the lighting of the parking lot.
3. That the pole light shall not exceed 28-ft in height.
4. That the light fixtures shall match the CME Credit Union.
Mr. Williams stated he was with Berry & Miller and they are trying to keep the same look as the CME Credit Union by matching the exterior and they agreed with staff recommendations and they were aware of the concerns with the property line. Mr. Kramer asked about the landscaping being in the driver's line of sight and Mr. Henderson stated originally this was submitted with landscaping lighting and signage, but since then they have decided to have the lighting reviewed tonight and address the landscaping and signage later. Mr. Binkley asked what was located in the 20 foot utility easement so we can make sure there are no conflicts in that area and Mr. Williams stated that sanitary is the only thing in there, but the light poles shown shouldn't be a conflict with future services. Mr. Schultz clarified that the road was a private road and he believed some of the easements may be private easements. Mr. Binkley stated he wanted them to be aware that if someone needed to get into that easement they would tear up the parking lot and whatever is in there. Mr. Nicholas asked about requirements for private street lighting and Mr. Schultz stated there were none. Mr. Williams stated that it would not be a high traffic area and it is only an in and out. Mr. Nicholas clarified this is zoned similar to Crosscreek and potentially something like Skyline could move in there that would be open later at night. Mr. Williams stated there will be light shedding from the side lighting, but not the typical security lighting. Mr. Binkley suggested lighting at the intersection. Mr. Schultz stated it is possible that additional lighting next to the street may be enough lighting for that area. Mr. Nicholas clarified to leave the poles where they are but put a double head on them. Mr. Nicholas recommended that the applicant work with staff to determine how many of the fixtures would be sufficient to meet the standards. Mr. Kramer stated he wasn't sure whether he agreed with the discussion on whether the applicant should be adding more lights and asked if the applicant would be willing to work with staff and Mr. Williams stated they would. Mr. Bosch commented on bringing the light poles into scale with the bases. Mr. Kramer moved to approve with staff recommendations and with the addition that the applicant works with staff on the street lighting issues; Mr. Bosch seconded the motion. Roll call was taken with Mr. Sauer, Mr. Kramer, Mr. Binkley, Mr. Bosch, Mr. Nicholas, Mrs. Hammond and Mr. Blake voting "Yea." Motion passed, 7-0.
I. Review and request for a motion to approve a code amendment to Sidewalk Standards. Mr. Schultz stated the purpose is to create a consistent and accurate code and in addition staff is suggesting requiring a four foot sidewalk but when the sidewalk connects into a future bike path then we can make that a six foot wide path and it can go through the process with Planning and Zoning Commission if the applicant wants it waived. Mr. Bosch stated you are not supposed to use a sidewalk as a shared use path and Mr. Schultz stated as we progress further with a bike path study we will know where to put the ten foot paths. Mr. Binkley stated his concern with a six foot sidewalk meeting a ten foot bike path might encourage bikes to travel on the six foot sidewalk. Mr. Schultz stated it will be at staff's discretion and we will review each case individually. He further stated this is a minor change to what our code requires. Mr. Binkley stated we need to make the applicants aware of this and Mr. Schultz stated it would be discussed at the pre-application meeting. Mr. Nicholas asked what Mr. Bosch and Mr. Binkley would suggest for text and Mr. Binkley stated with the identification of potential connections for the future we can identify them and hold to that so people know where a ten foot path is required. Mr. Schultz stated at the minimum we ought to move this forward with the discretion of staff because our sidewalk and bike plan standards contradict each other. Mr. Bosch moved to move this item forward with deletion of the reference of the six foot sidewalk; Mr. Binkley seconded the motion. Roll call was taken with Mr. Blake, Mr. Bosch, Mr. Nicholas, Mr. Sauer, Mr. Kramer, Mr. Binkley and Mrs. Hammond voting "Yea." Motion passed, 7-0.
4. REPORTS:
A. Planning and Zoning Director - Lance Schultz
(1) BZA Report. Mr. Schultz stated there were two cases that were approved last month and in the Equity items that we approved tonight will be on the November agenda.
B. FCRPC - Mr. Henderson stated there were two items that were plat extensions. He further stated there was a variance for a ditch on Stemen Road and a rezoning of R1-Single Family Residential to a M2-Limited Manufacturing District in the southeastern corner of Basil Western Road.
5. OTHER BUSINESS:
A. Tree Commission. No Report.
B. Commission Discussion- Mr. Nicholas requested that the submittals be no larger than 24x36, but would prefer 11x17 and if we have questions we can ask the applicant to clarify. He further stated he would like to see where the buildings are in relation to the adjacent properties and we could request that the applicants provide a vicinity map. Mr. Schultz suggested we can start with the aerial photo on PowerPoint and if we need to provide additional information we can work on our submission requirements. Mr. Nicholas suggested more professional dress for the Commission members, not suit and tie, but not t-shirts. He further stated he was proud to be a part of this group and appreciated the diversity of the members. Mr. Kramer stated due to conflicts with his personal and professional commitments, he needed to resign his position on Planning and Zoning. Mr. Blake presented Mr. Kramer with a Certificate of Recognition from the Mayor. Mr. Blake stated he wanted everyone to review the Economic Development Agreement and present their comments to Council.
C. Discuss Revised Sign Standards- Mr. Schultz stated this is to create consistency for signage in the City. Mr. Blake asked about the colors per tenant on wall signage for commercial buildings and Mr. Schultz stated the suggestion is that Comprehensive Sign Plans require channel letters on commercial developments and to allow three colors per tenant and also allow a registered trademark to be 10% of the sign area. Mr. Blake asked about addressing temporary signage and Mr. Schultz stated we are proposing to limit those to 14 days. Mr. Schultz stated we have restricted digital reader boards and Mr. Binkley asked if LED could be added. Mr. Nicholas asked about the Post Office signage and what could be done and Mr. Schultz stated he could get with Mr. Hartmann to see if we can make any headway. Mr. Schultz stated he would come back with the changes for discussion.
D. Planning Studies- Mr. Schultz stated we are in the process of finalizing contracts to prepare a Diley Road Corridor Plan and an update to the Commercial Design Guidelines and that will be about a six to eight month process. He further stated a work session for the Planning Studies will likely be scheduled in the next few months.
6. ADJOURNMENT. There being nothing further, Mr. Nicholas moved to adjourn; Mr. Kramer seconded the motion. Mr. Kramer, Mr. Nicholas, Mrs. Hammond, Mr. Bosch, Mr. Blake, Mr. Sauer, and Mr. Binkley voted "Aye." Motion carried 7-0. The Planning and Zoning Commission adjourned at 10:20 P.M., November 14, 2006.
RESPECTFULLY SUBMITTED:
Stacey L. Bashore Lance A. Schultz
Deputy Municipal Clerk Director, Planning & Zoning