CITY HALL, 100 LOCKVILLE ROAD
WEDNESDAY,
FEBRUARY 7, 2007
REGULAR
MEETING
7:30
P.M.
1. ROLL CALL. Mr. Fix called the meeting to order at 7:30 P.M., with roll call as follows: Mr. Hackworth, Mr. Fix, and Mrs. Riggs were present. No members were absent. Others present were Judy Gilleland and Lynda Yartin.
2. APPROVAL OF MINUTES OF November 6, 2006, Regular Meeting. Mrs. Riggs moved to approve; Mr. Fix seconded the motion. Roll call was taken with Mr. Hackworth abstaining, and Mrs. Riggs and Mr. Fix voting “Yea.” Motion passed, 2-0.
3. SCHEDULED MATTERS:
A. Review and discussion regarding Policy on Requests for Professional Services. Mr. Fix stated this has been on the agenda for quite some time and came about due to some of the issues we had with our contract with the city engineer. He stated he thought that has been dealt with, and, if possible, he would like to remove this from the agenda and address this issue when reviewing the Administrative Code, Rules of Council, and during the Charter review. He stated he would like to make this a part of that whole process. Mr. Hackworth and Mrs. Riggs stated they concurred with that suggestion.
B. Review and request for motion to appoint two individuals to the Tree Commission. Mr. Fix stated Linda Shelts was appointed to fill an unexpired term this past July and she would like to serve an entire term. Also, Steve Malone’s term has expired and he has requested to serve an additional term. Mrs. Riggs moved to reappoint Linda Shelts and Steve Malone to three year terms on the Tree Commission; Mr. Hackworth seconded the motion. Roll call was taken with Mr. Fix, Mr. Hackworth, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.
C. Review and request for motion to appoint an individual to the Planning and Zoning Commission. Mr. Fix stated the Committee was scheduled to interview an applicant this evening, however, they did not show up. He stated he would like to advertise this position one more time to see if we get any additional applicants. Mr. Hackworth and Mrs. Riggs stated they concurred with that suggestion. Mr. Fix moved to authorize the Municipal Clerk to advertise for the vacancy on the Planning and Zoning Commission, as well as any vacancies on Boards and Commissions as necessary throughout 2007; Mr. Hackworth seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Fix, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
D. Review and request for motion to appoint an individual to the Personnel Appeals Board. Mr. Fix stated Marvin Sells’ term is expiring and he would like to serve another term. Mr. Fix further stated we have received no applicants for this position. Mr. Hackworth moved to reappoint Marvin Sells to a three year term on the Personnel Appeals Board; Mrs. Riggs seconded the motion. Roll call was taken with Mr. Hackworth, Mr. Fix, and Mrs. Riggs voting “Yea.” Motion passed, 3-0.
Mr. Fix stated due to the resignation of a member of the Parks and Recreation Board, the Committee had interviewed Eric Pawlowski for that position. Mr. Fix stated he felt Mr. Pawlowski would be a very good addition to the Parks and Recreation Board and Mr. Hackworth stated he felt Mr. Pawlowski was very well qualified. Mrs. Riggs moved to appoint Mr. Eric Pawlowski to fill the unexpired term of Wesley Campbell on the Parks and Recreation Board; Mr. Fix seconded the motion. Roll call was taken with Mr. Hackworth, Mrs. Riggs, and Mr. Fix voting “Yea.” Motion passed, 3-0.
4. CHAIRMAN:
A. Review and discussion regarding upcoming Rules Agenda Items. Mr. Fix stated he had distributed a report for the Committee’s review, and the four items he considers important for the Rules Committee to examine during 2007 are the Administrative Code/Rules of Council, Charter Review, a Strategic Plan for the City, and to build depth for each of our Boards and Commissions. He stated he felt they could get started on the Administrative Code and Rules of Council first, and then get into the Charter Review. He further stated we do have time set up in March with our consultant to begin on the Strategic Plan. Mr. Fix stated the final item would be getting out the word to the citizens of the City about the volunteer positions and what those boards and commissions do. With regard to the Administrative Code and our Charter, Mr. Fix stated he has asked Mr. Hansley, Mr. Hartmann, and Ms Gilleland to see if they can come up with Charters and Administrative Codes and how Councils are run in other communities they are familiar with so we can try and learn from what has been successful in other areas. He stated he has also asked Mrs. Yartin to look at it and identify some of the things that are a short term fix as he would like to get some things done by the end of July of this year if not sooner. He stated he would like to know if there are items that the Committee members see that we can address, and a copy of the Administrative Code has also been distributed to all Council members. Ms Gilleland stated the requirement that all meetings begin at 7:30 p.m. is an example of some of the constraints that we have that we do not need to place on ourselves. She stated another item that can be looked at would be our method of voting, and items that we can clarify so our meetings will be more efficient and allow us to do what we want to do in an efficient manner. Ms Gilleland stated she felt staff could bring some of these items to the attention of this Committee. Mr. Fix stated if staff has completed their review and can provide some information to this Committee for the next meeting that would be a good place to start. Ms Gilleland stated staff will try to go through this and if it cannot be done by the next meeting she will let the Chairman know. Mr. Fix stated if we could invite all of Council to send their thoughts that would be very helpful as well. Mr. Fix stated he had also provided a proposed timeline for the Charter Review process and he felt this would allow for a complete review, presentation to Council, open discussion, public hearings, and then be able to forward any changes to the Board of Elections in time for the ballot in November 2008. Mrs. Riggs clarified that during the Charter review process our law director would attend the meetings to provide guidance to the Committee members. Mr. Fix stated he felt there were some things that need to be clarified in the Charter and he felt this could be done in this time frame.
5. OTHER BUSINESS: No other business was brought forward.
6. ADJOURNMENT. There being nothing further, Mr. Hackworth moved to adjourn; Mrs. Riggs seconded the motion. Mrs. Riggs, Mr. Hackworth , and Mr. Fix voted "Aye." Motion carried, 3-0. The Rules Committee adjourned at 7:58 P.M, February 7, 2007.
RESPECTFULLY SUBMITTED:
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