CITY HALL, 100 LOCKVILLE ROAD
WEDNESDAY,
May 9, 2007
REGULAR
MEETING
7:30
P.M.
1. ROLL CALL. Mr. Fix called the meeting to order at 7:30 P.M., with roll call as follows: Mr. Hackworth. Mr. Fix, and Mrs. Riggs were present. No members were absent. Others present were Judy Gilleland, Phil Hartmann, and Lynda Yartin.
2. APPROVAL OF MINUTES OF April 11, 2007, Regular Meeting. Mr. Hackworth moved to approve; Mrs. Riggs seconded the motion. Roll call was taken with Mrs. Riggs, Mr. Hackworth and Mr. Fix voting “Yea.” Motion passed, 3-0.
3. SCHEDULED MATTERS:
A. Review and discussion regarding proposed Administrative Code revisions. Mr. Fix stated he would like to complete the review of the Administrative Code this evening, beginning at the point the Committee stopped at the last meeting, which is Section 242.08(e) Police Powers. Mr. Fix stated other than changing the word “policemen” to “officers” he did not see any revisions. In Section (k) with regard to Workers Compensation, Ms Gilleland stated the laws have been updated since this was adopted in 1977 so she would recommend a generic sentence stating, “The City shall provide Workers Compensation coverage to auxiliary police officers to the extent permitted by law.” Mr. Fix clarified that is what the City does now and requested Mr. Hartmann look at it to make sure the wording of this sentence is correct.
With regard to Chapter 248 Mr. Hartmann stated the Editor’s Note could be deleted as it is put in by the Codifier. Mr. Hackworth further clarified that we are in the process of updating the Personnel Manual now.
Mr. Fix clarified that Section 248.01 regarding Bonds, the amounts were still appropriate.
Mr. Fix stated with regard to Section 248.04 (b) relating to the resignation procedure for board or commission members, the would like something added that states the Municipal Clerk will notify the Chairman of the Board or Commission the person is resigning from as well as the Rules Committee and City Manager.
Mr. Fix stated under Chapter 250, Ethics, he had a question regarding 250.03 (b) he had a question regarding political contributions and if that applied to this section. Mr. Hartmann stated if you are actually getting contracts with the City, you cannot contribute to a public person. Mr. Hartmann stated this is new and he would be happy to provide all of Council with a memorandum detailing all of the changes in this area. Mrs. Riggs stated Council had visited this section not to long ago and made some revisions. Mr. Hartmann stated he felt this section was fine the way it was written, but he would review it. Mr. Hartmann stated if any person contributes to a campaign, they are prohibited from doing business with the City for a period of time. Ms Gilleland inquired if there was a threshold amount such as $1,000 or something, and Mr. Hartmann stated he did not think there was much of a threshold at all. He stated again he would provide a summary of the new law to all of Council.
In Chapter 274, Parks and Recreation Board, 274.01(a) stated a member of Safety Committee will serve as Council’s Representative to the board. Mr. Hackworth stated that requirement had been deleted at the same time the requirement for a Council member to serve on the Tree Commission; however, he felt a Council member on the Parks and Recreation Board should be reinstated. Mrs. Yartin stated she would provide a copy of the ordinance deleting this requirement to Mr. Hartmann. Mr. Fix stated it was agreed then, that a member of Safety Committee would serve as Council’s Representative to the Parks and Recreation Board. Mr. Fix further stated Subsection B provides for exact dates for the CIP to be prepared by the Parks Board. Ms Gilleland stated the Parks and Recreation Board does not actually prepare the CIP, that is done by staff, and they review it just as all of the other boards and commissions do. Ms Gilleland stated she felt this paragraph should just state something about the Board reviewing the CIP as presented by staff. Mr. Fix requested Ms Gilleland and Mr. Hartmann provide language for this section for the Committee to review. In Section (6) the references to Board Secretary being responsible for posting notices should be deleted and in (7) The reference to the Secretary of the Board maintaining the records and minutes of the Board should be deleted. Mr. Fix inquired if we need to include the statement that the board members serve without compensation as we do in other sections. Mr. Hartmann stated he would review the Code to see if we cover that in one specific area and if not, he will include it in each section.
Under Section 274.02(b) Fees (1), Mr. Fix stated he thought this should be deleted as it has been replaced with the Impact Fees and Mr. Hartmann stated that was correct. Further in section (2) the square footage should be 2,500 instead of 3,500. Ms Gilleland stated since commercial does not pay an impact fee for recreation, she would like to have this fee continue. Mr. Fix stated if this fee was not rescinded by the impact fee ordinance, then it should remain in effect. Mr. Hartmann stated he would check on this. Mr. Fix stated he felt section (c) should be deleted and all Committee members concurred.
Mr. Fix stated Chapter 282, Olde Downtown Pickerington Village Commission, should be deleted as this Commission was disbanded and their duties are under the Planning and Zoning Commission.
With regard to Chapter 284, Board of Review (Income Tax), Mr. Fix clarified this Chapter should be titled “Tax Appeals Board” and language put in stating the Tax Appeals Board shall be made up of the members of the Personnel Appeals Board. Mr. Hartmann stated he would check to see if there were any other references to this Board and he would combine it into this section if necessary.
With regard to Chapter 286, Board of Nuisance Abatement and Nuisance Appeals Board, Ms Gilleland stated she would like to change to Property Maintenance. Mr. Fix stated Chapter 288 is the Property Maintenance Appeals Board. Mr. Hartmann stated the Nuisance Abatement is not really used because you would usually take the individual to Mayor’s Court for violating the Code. Mr. Hartmann stated perhaps we should leave the Nuisance Abatement Board and just take out the appeal language. Ms Gilleland stated perhaps we could just add in language that nuisance abatement duties would be performed by the Property Maintenance Appeals Board. All Committee members concurred.
Mr. Fix stated this completed the review of the Administrative Code. Mr. Fix stated Mr. Hartmann would incorporate all of the changes into a document to be reviewed by this Committee at the June meeting. He stated he would recommend that Rules Committee request a Council Work Session prior to sending it to Council so all of Council could provide input into the suggested revisions or provide suggestions for other revisions they might feel necessary. Mr. Hackworth and Mrs. Riggs stated they concurred that all of Council should have input into the revisions to the Code. Mr. Fix stated if the revisions are approved at the June Rules Committee meeting, he would like to schedule that Council work session in July.
4. CHAIRMAN: Mr. Fix stated he had nothing further to bring forward this evening.
5. OTHER BUSINESS: No other business was brought forward.
6. ADJOURNMENT. There being nothing further, Mr. Hackworth moved to adjourn; Mrs. Riggs seconded the motion. Mr. Hackworth, Mrs. Riggs, and Mr. Fix voted "Aye." Motion carried, 3-0. The Rules Committee adjourned at 8:09 P.M, May 9, 2007.
RESPECTFULLY SUBMITTED:
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