CITY OF PICKERINGTON

PLANNING AND ZONING COMMISSION

CITY HALL, 100 LOCKVILLE ROAD

TUESDAY, JUNE 10, 2003

REGULAR MEETING AGENDA

7:30 P.M.

1. ROLL CALL. Mr. England called the meeting to order at 7:30 P.M., with roll call as follows Mr. England, Mr. Bosch, Mr. Pruden, and Mr. Maxey were present. Mr. Nicholas and Mr. Smith were absent. Others present were: Lance Schultz, Lynda Yartin, Bob Mapes, Ami Taranto, John Rousch, Jason Fenton, Frank Davis, Janet Reale, and others.

2. APPROVAL OF MINUTES OF May 13, 2003, Regular Meeting. Mr. Bosch moved to approve; Mr. England seconded the motion. Mr. Maxey stated he would abstain as he was not present at the last meeting. Mr. Bosch amended his motion to continue the approval of the minutes until the next meeting; Mr. England amended his second. Mr. Bosch, Mr. Pruden, Mr. Maxey, and Mr. England voted “Aye.” Motion carried, 4-0.

3. SCHEDULED MATTERS:

A. Review and request for motion to approve the rezoning of 28.548+/- acres from AG (Rural District) to R-4 (Residential District) for a single-family development located north of Long Road and south of the railroad tracks and just west of the proposed Long Estates Subdivision for Rockford Homes (Woodward property). (TABLED, 11-12-02)

B. Review and request for motion to approve Olde Pickerington Design Guidelines Certificate of Appropriateness for signage for Pickerington Heating and Cooling at 22 North Center Street. (TABLED, 11-12-02)

C. Review and request for motion to approve a final development plan for Long Estates Phase II a single-family development on approximately 79.89 acres for William Lane located north of Long Road and south of the railroad tracks (Lane property). (TABLED, 11-12-02)

D. Review and request for motion to approve Commercial Design Guidelines Certificate of Appropriateness for building materials for Lots 1 and 2 of the Creek Bend Business Park for SR 256 Center, LLC. (TABLE, 05/13/03) Mr. Bosch moved to remove from the Table; Mr. England seconded the motion. Roll call was taken with Mr. England, Mr. Pruden, Mr. Bosch, and Mr. Maxey voting “Yea.” Motion passed, 4-0. Mr. Schultz stated this item was tabled at the last meeting as the Commission requested a brick knee wall be considered below the windows. Mr. Schultz stated the applicant has agreed to install the brick knee wall under the windows except for the drive thru area. He stated further all the elevations are shown on the new drawings the Commission had been provided. Mr. Fenton stated he was representing the applicant and the knee wall would not be of brick, but of cultured stone and would go all the way around, with hardie plank above. Mr. Fenton stated the drive thru facility would be on the northern most building. Mr. Bosch moved to approve the Commercial Design Guidelines Certificate of Appropriateness for building materials for Lots 1 and 2 of the Creek Bend Business Park for SR 256 Center, LLC, as presented with the addition of the cultured stone knee wall; Mr. Pruden seconded the motion. Roll call was taken with Mr. Maxey, Mr. England, Mr. Bosch, and Mr. Pruden voting “Yea.” Motion passed, 4-0.

E. Review and request for motion to approve Commercial Design Guidelines Certificate of Appropriateness for landscaping and lighting for Lots 1 and 2 of the Creek Bend Business Park for SR 256 Center, LLC. Mr. Schultz stated perimeter buffering is not required as these two lots are not adjacent to residential sites. He stated streetscape buffering is required along Clint Drive, Cross Creeks Blvd., and S.R. 256. He continued the applicant is proposing deciduous trees along Clint Drive in the required 15 foot setback, however, no trees are being proposed along Cross Creeks Blvd., and staff recommends additional street trees along the boulevard. He continued the streetscape buffering along S.R. 256 would consist of eight Honey Locust trees and, in addition, a two to three foot high mound is required along S.R. 256 to shield views into the parking lot. Mr. Schultz continued the overall construction plans show mounding, however, on the plans provided to the Commission that is not shown and he felt it should be included on these plans for reference purposes. Mr. Schultz stated staff also recommended additional landscaping in the form of shrubs and/or flowering to complement the trees and mounding, similar to Cross Creeks development. Mr. Schultz stated interior landscaping is required throughout the parking lot and the owner is proposing several parking islands with landscaping that appear to meet the zoning requirements. He stated all the islands except for three would have landscaping and staff recommends that landscaping of trees and/or shrubs be planted in these three islands as well. Mr. Schultz stated the City Arborist has indicated the plant types and spacings are appropriate, however, some of the trees growth could be impeded by the location of the light poles. Mr. Schultz stated the owner was proposing 13 light poles throughout the parking lot that are 20 feet in height, with one wall-mounted light located at the proposed drive thru. He stated the light pole boxes would be rural in character and are similar to the light pole boxes in the Cross Creeks development across the street. He further stated the illuminations of the lights are within City requirements. Mr. Schultz stated the owner was also putting three lights on the front elevations and the rear elevations. Mr. Schultz stated Mr. Nicholas was not able to be present this evening, however, he has indicated he felt the lights on the front of the buildings should be decorative and down lit, and would only be appropriate if they were similar to the light pole boxes in the entire development. Mr. Schultz stated he had spoken to the applicant earlier today and he had indicated that it was his intent to put these types of building lights in. Mr. Schultz stated staff recommended approval of the Certificate of Appropriateness for landscaping and lighting with the conditions that mounding and additional landscaping be installed along S.R. 256, that street trees be installed along Cross Creeks Blvd., that landscaping be installed within all the parking islands, and that the light poles and wall-mounted lights be installed as shown on the submitted plan. Mr. Fenton stated he represented the applicant and they had no problems with the conditions set forth by Mr. Schultz. Mr. Bosch moved to approve the Certificate of Appropriateness for Landscaping and Lighting contingent upon the conditions set forth by Mr. Schultz; Mr. Maxey seconded the motion. Roll call was taken with Mr. Bosch, Mr. Maxey, Mr. England, and Mr. Pruden voting “Yea.” Motion passed, 4-0.

F. Review and request for motion to approve Commercial Design Guidelines Certificate of Appropriateness for the Fairfield Oral Surgery at 1575 CrossCreeks Boulevard (former Manor House). (TABLED, 5/13/03) Mr. Bosch moved to remove from the Table; Mr. Pruden seconded the motion. Roll call was taken with Mr. England, Mr. Pruden, Mr. Maxey, and Mr. Bosch voting “Yea.” Motion passed, 4-0. Mr. Schultz stated the applicant has submitted new elevations per the request of this Commission at the last meeting. He stated the block glass discussed at the last meeting has been removed, and the applicant has also proposed knee walls under the windows as suggested at the last meeting. Mr. Schultz stated there was also discussion at the last meeting regarding the colors of the siding and the roof. Mr. Bosch clarified that the elevations submitted do include the north elevation that Mr. Nicholas had requested at the last meeting. Mr. John Rousch stated he was representing the applicant and he had brought a sample of the proposed shingles and siding variations, and a sample of the windows they were proposing to use. He further stated they would like to stay away from putting grids on the windows on the west elevation because it would deter from the view. He stated this elevation faced the ravine and would not be visible from the street. He further stated they have taken out the glass block windows and have installed the grid windows instead. Mr. Rousch stated the owner would like to use a darker shade of paint color for the building and a lighter shade for the trim. Mr. Bosch clarified the trim color would also be on the corners of the building. Mr. Rousch stated the stone to be added would match the existing stone. Mr. Maxey stated the other buildings in the development are white with green roofs. The owner stated he would like to maintain as much of the original character of the building as possible. Mr. Maxey stated he felt the elevations presented looked nothing like the original building, although it is a very nice looking facility. Mr. Rousch stated they were trying to incorporate as much of the original building as they could with some of the newer features. Mr. Bosch stated he did not have a problem with the windows on the west elevation not having the grids, and Mr. Rousch stated the windows would be tinted since the surgery would be located in that area. He further stated they were going to stay with the green tint on the roof and they wanted to put a more historic type shake roof on the building and maintain the copper flashings for the rustic look. Mr. Bosch moved to approve the Commercial Design Guidelines Certificate of Appropriateness for Fairfield Oral Surgery; Mr. Pruden seconded the motion. Mr. Rousch stated they would like to have the opportunity to do a test section on the building once the roof goes on using a darker beige color than proposed for the building with the proposed lighter trim to see how it looks. Mr. Maxey clarified the owner would like to get approval for the darker color if it looks appropriate. Mr. England stated as the building is a darker color now, the darker beige might be better. Mr. Maxey stated it would be hard to approve it without seeing it. Mr. Mapes stated the Commission could designate someone to look at the test section and determine if it was appropriate. Mr. Maxey stated he did not have a problem approving it contingent on some of the Commission members looking at it. Mr. Bosch stated he concurred with Mr. Maxey and he would have no problem if Mr. Schultz could notify the Commission when the test section was done and they could go and look at it. He stated if there was a problem then it could come back to this Commission. All Commission members present concurred with Mr. Bosch. Mr. Bosch amended his motion for approval to be contingent upon the approval of the test section of paint on the building being approved by the Commission members; Mr. Pruden amended his second to the motion. Roll call was taken on the motion to approve contingent upon the Commission’s approval of the test section of paint on the building with Mr. Pruden, Mr. Maxey, Mr. Bosch, and Mr. England voting “Yea.” Motion passed, 4-0.

G. Review and request for motion to approve Commercial Design Guidelines Certificate of Appropriateness for building materials for Taranto’s Pizza Barn at 601 Hill Road North. Mr. Schultz stated the applicant was proposing to replace the exterior siding because of disrepair. He stated the owner was proposing two options, one being hardie siding painted “barn red” to match the existing color or vinyl siding also in “barn red.” Mr. Schultz stated the applicant preferred the hardie siding because it is a better quality and would serve as a firewall. Mr. Schultz stated the roof and windows would remain the same. Mr. Schultz stated staff supported the certificate for building materials regardless of which siding was chosen as it would be an upgrade from the existing condition of the building. Ami Taranto stated she was the applicant and it would be their preference to use the hardie siding. The Commission members stated they agreed with Ms Taranto and they preferred the hardie siding as well. Mr. Maxey moved to approve the Commercial Design Guidelines Certificate of Appropriateness for building materials for Taranto’s Pizza using the hardie siding in the barn red color; Mr. Bosch seconded the motion. Roll call was taken with Mr. Pruden, Mr. England, Mr. Bosch, and Mr. Maxey voting “Yea.” Motion passed, 4-0.

H. Review and request for motion to approve Comprehensive Sign Plan and Olde Pickerington Village Design Guidelines Certificate of Appropriateness for signage for 5 West Columbus Street (Music, Movement, & Me, Blue Moon Shoppe, and Retro Antiques & Accessories). Mr. Schultz stated the applicant was proposing one building sign and one ground sign. He stated the proposed ground sign would identify three uses, and two 4’x 4’ gray wood posts would hold up the three signs. He stated the signs would be approximately 1’x 4’ and each would have their own unique color. Mr. Schultz stated the proposed ground sign would be located high enough above the existing stonewall to be viewed from the street without interference. Mr. Schultz stated Mr. Nicholas had indicated two concerns on the wood posts in that he would like to see a more decorative post with either copper or bronze caps on the top, and the first two and one-half feet of the post be some type of decorative material. Mr. Nicholas felt that would be more in line with the old downtown area and would be inexpensive to accomplish. Ms Reale stated she was the applicant, and she did not have a problem matching the posts on the sign to the posts on the porch. Mr. Bosch clarified that each of the three signs would be held by chains to each post. Ms Reale stated that was correct, and the sign colors would be blue for the Blue Moon, a light green for the Retro Antiques, and purple for the Music, Movement, & Me. All the lettering would be on a white background. Mr. Schultz stated signs are limited to three colors, however, this would be three signs with two colors on each. Mr. Schultz stated Blue Moon was proposing a wall sign to be located outside, above the sidewalk. Mr. Schultz stated this business had recently moved from 48 W. Columbus Street to this location and that sign was approved for the former location. He stated it would just be moved to this location. Mr. Maxey stated he did have some concerns about the signs being held between the posts by chains. Mr. Schultz stated Mr. Nicholas also had concerns on the chains. Mr. Bosch stated perhaps it would be possible to not have the chains at all, but to have each individual sign set into the posts. Mr. England stated his concern with the chains would be the signs being blown by the wind and also the possibility of kids swinging the signs, etc. All Commission members stated they concurred with Mr. Bosch and they would prefer to see the signs set into the posts. Mr. Bosch stated he also concurred with Mr. Nicholas’ suggestion for the decorative post with the caps. Ms Reale stated she would not have a problem with those suggestions. Mr. Schultz stated further the ground sign should not be more than six feet above the existing stone wall and any other existing signage should be removed. Mr. Bosch moved to approve the Comprehensive Sign Plan and Olde Pickerington Village Design Guidelines Certificate of Appropriateness with the signs being in the colors stated, each being 1’ x 4’, having decorative posts with caps, the signs being set into the posts rather than having them connected by chains, and that the sign not be more than six feet above the existing stone wall; Mr. Maxey seconded the motion. Roll call was taken with Mr. Bosch, Mr. Maxey, Mr. Pruden, and Mr. England voting “Yea.” Motion passed, 4-0.

I. Review and request for motion to approve Olde Pickerington Village Design Guidelines Certificate of Appropriateness for signage for 78 West Columbus Street (The Design Team). Mr. Schultz stated the applicant was requesting a single ground sign in front of the building along W. Columbus Street. He stated the sign would the 18” high and 30” wide for a total of 3.75 square feet. Mr. Schultz continued the sign would be sand blasted wood with a brownish background and white letters, the sign pole would be approximately six feet high, and the sign would be projected out approximately four feet with a metal yardarm. He stated the sign would be located west of the entrance sidewalk, approximately eight feet from the house. Mr. Schultz stated Mr. Nicholas had also suggested a decorative pole with a copper or bronze cap for this sign. Mr. Schultz stated staff supported the request on the condition the sign be located at least five feet from the right-of-way and five feet from the adjacent property line. Mr. Davis stated he was the applicant, and he had found a decorative wooden post that was similar to the light poles in the old downtown that he was proposing to use. Mr. Bosch clarified that the wooden post was of natural color that would be sealed to maintain the color. Mr. England moved to approve the signage with the decorative wooden post and that the sign be located at least five feet from the right-of-way and five feet from the adjacent property line; Mr. Bosch seconded the motion. Roll call was taken with Mr. Bosch, Mr. Maxey, Mr. Pruden, and Mr. England voting “Yea.” Motion passed, 4-0.

4. REPORTS:

A. Planning and Zoning Director - Lance Schultz

(1) BZA Report. Mr. Schultz stated the Board had approved variances for Donley Concrete and Cutting at their last meeting, and there is one case on the agenda for this month.

B. FCRPC - Lance Schultz. Mr. Schultz stated the preliminary plan for Wellington Park was approved, and that has 248 single family houses, and 145 acres for condominiums. Mr. England clarified this was in the Pickerington Local School District, and was located in Violet Township. Mr. Schultz stated Section 7 final plat of Haaf Farms was also approved.

C. Violet Township Comprehensive Land Use Plan Update – Lance Schultz. Mr. Schultz stated the Township is in the process of updating their Comprehensive Land Use Plan, and he and Susan Crotty are on the steering committee as representatives from the City. Mr. Schultz stated there are approximately 20 individuals from various entities on this committee. He stated they had just had their first meeting, and the update should take approximately 12 months. Mr. Schultz stated they will meet monthly.

5. OTHER BUSINESS: Mr. Bosch stated he had noticed the front of Drug Mart is still not completed and Mr. Schultz stated he had sent a letter regarding the sign, lighting, landscaping, etc. He stated they had done everything except the landscaping and he planned to call them on that. Mr. Schultz further stated there are some uses that are going into that development.

A. Tree Commission. No report.

6. ADJOURNMENT. There being nothing further, Mr. Bosch moved to adjourn; Mr. Maxey seconded the motion. Mr. England, Mr. Pruden, Mr. Bosch, and Mr. Pruden voted “Aye.” Motion carried, 4-0. The Planning and Zoning Commission adjourned at 8:15 P.M., June 10, 2003.

RESPECTFULLY SUBMITTED:

___________________________ ___________________________

Lynda D. Yartin Lance A. Schultz

Municipal Clerk Director, Planning and Zoning