CITY OF PICKERINGTON

SAFETY COMMITTEE OF COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

MONDAY, SEPTEMBER 10, 2007

7:30 P.M.

REGULAR MEETING

1. ROLL CALL. Mr. Sabatino called the meeting to order at 7:32 P.M. with Mr. Sabatino, Mrs. Riggs, Mr. Wisniewski, and Mrs. Hammond present. There were no members absent. Others present were: Judy Gilleland, Chief Mike Taylor, Steve Carr, Ed Drobina, Jennifer Frommer, Mike Stacy, Danny Mahaffey, Stacey Bashore, and others.

2. APPROVAL OF MINUTES OF August 6, 2007, Regular Meeting. Mrs. Riggs moved to approve; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Hammond, Mrs. Riggs and Mr. Sabatino voting "Yea." Motion passed, 4-0.

3. COMMUNITY COMMENTS. There were none.

4. COMMUNITY SAFETY CONCERNS: There were none.

5. DEPARTMENT REPORTS

A. Parks and Recreation:

(1) Director's Report- Mr. Carr stated he had submitted a written report and would be happy to answer any questions. Mr. Wisniewski asked about the Simsbury Park Parking Lot project and Mr. Carr stated that it started again today. Ms Frommer stated there were delays to accommodate the water tower painting, but there were also delays due to soil conditions. She stated we are looking at how to accommodate what we have found. Ms Frommer stated the soil will be contained and dealt with on the site and we will excavate soft spots and fill them in with Number 2 stones to provide strength. She further stated that after the peripheral is completed we should understand what the extent of change order may or may not be needed to deal with those soft spots that remain. Ms Gilleland stated we will be able to make some decisions once we know what the issues are.

Mr. Wisniewski asked what work was going to be done at Victory Park with regards to the Parks Master Plan and what timeline it was going to happen. Mr. Carr stated that we have some budgetary concerns and may be scaling that project back.

B. Code Enforcement:

(1) Litter Control Project and Clean up Day- Update Mr. Mahaffey reviewed the brochure that was distributed throughout the City regarding the clean-up day. He invited anyone who could attend. Mr. Mahaffey stated that Fifth Third Bank donated $100.00 to the project.

(2) Property Maintenance Notification- Update Mr. Mahaffey stated he looked at Westerville City Code regarding notices to cut grass or weeds and wanted to revise the City's code to reflect something similar. He stated it would speed up the current process to issue the violation, because the Certified Mail process takes approximately three weeks. Mr. Mahaffey stated he would like to be able to post a violation card on the property and then go back and check on it. Mr. Sabatino clarified that the purpose of this would be to allow Code Enforcement to respond in a more timely manner. Mr. Wisniewski agreed that the City should be more proactive instead of reactive on it. Mrs. Hammond asked if there was any method to be more proactive on other issues and Mr. Mahaffey stated that he does try to be proactive and respond to items as he saw them. Ms Gilleland stated that we are also proactive on our major corridors and we have discussed our level of enforcement and are still establishing the baseline for the community. Ms Gilleland stated that if Council was okay with the posting on the property we would rework the ordinance and come back next month with a new ordinance.

C. Building Regulations Department:

(1) Building Department Report (Mr. Lane) Mr. Stacy stated that Mr. Lane had provided a written report and in his absence he would be happy to answer any questions.

(2) Chief Building Official's Report (Mr. Stacy) Mr. Stacy stated he had provided a written report and would be happy to answer any questions. Mr. Sabatino asked about the Luse Office Building and Mr. Stacy stated staff was working with the builder to get that into compliance. Mr. Sabatino asked if there was a way to compel compliance and Mr. Stacy stated we have had several meetings with the builder and would have further discussions this month. Mr. Stacy stated that we are continuing to work with the builder and the tenant to bring it into compliance. Mr. Sabatino asked what if there wasn't compliance and Mr. Stacy stated that a notice of violation would be sent to give them 30 days to come into compliance.

Mr. Wisniewski asked what the process was for getting water bypass meters installed. Mr. Drobina stated that the City installs the deduct meters and a plumber installs the plumbing to our specifications. He further stated we install them so we can set up the radio device so it can be radio read. Mr. Wisniewski requested that the City look into how other cities handle these.

Mr. Wisniewski asked if we built to the national specifications for radon and Mr. Stacy stated that we are not currently enforcing the appendix of the residential code for radon mitigation. He stated that we have adopted the appendix and there has not been a perceived need conveyed to him to do the mitigation. Mr. Stacy stated that if Council saw a need to begin enforcing it, then we would see what the best way to enforce it would be. Mr. Wisniewski stated there were national guidelines for the building process that could be followed and he would send a copy of it to Mr. Stacy. Mr. Sabatino stated this item would be left on the agenda for the October Safety Committee meeting.

D. Service Department:

(1) Traffic Engineer.

a. Review and discussion regarding crash data at the intersections of CrossCreeks Blvd. and S.R. 256, Birchwood and S.R. 256, Stonecreek Dr., N and S.R. 256, and Postage Drive and S.R. 256. Mr. Drobina clarified that the detector at CrossCreeks Boulevard does work and we were waiting to hear if there were any issues. Mr. Sabatino stated that this item would come off of the agenda and if it became an issue in the future it would be discussed. Mrs. Hammond asked if the ACS light system would help with this in the future and Ms Frommer stated it would and it would also help with turning moving counts at these intersections. Mr. Wisniewski asked how the ACS system was operated and Mr. Drobina stated when the ACS project is completed it will change the timing of the traffic signals depending on the traffic on S.R. 256. He stated that it would look at the timing every ten seconds to see if the timing needs changed.

6. POLICE:

A. Chief's Report- Chief Taylor stated he had provided a written report and would be happy to answer any questions. Mr. Wisniewski commended the Chief for the police presence at the last football game. Chief Taylor stated one of our own dispatchers, Kristen Edwards, was chosen as Dispatcher of the Year for Fairfield County. Ms Gilleland stated that we will try to have her attend a Council meeting to honor her. Mr. Wisniewski asked for clarification on the billing for police officer duty for the Violet Festival. Chief Taylor stated we provide some security and we bill some of it special duty for nighttime hours. He stated his budget pays around $5,000 for overtime. Mr. Sabatino asked why we would have to pay overtime for painting violets on the street and Mr. Drobina stated that it would be too difficult to shut down Lockville Road during the day. Mr. Wisniewski asked if there had been any requests made to donate for the 2008 festivals and Ms Gilleland stated they have indicated that they may want to be included in other functions. Mrs. Hammond stated that at some point we will have to talk about how involved we want to be. Ms Gilleland stated that we will continue the discussion for the Violet Festival during budget time.

7. CHAIRMAN: Mr. Sabatino stated he would pass on information regarding National Make a Difference Day to Ms Gilleland.

8. OTHER BUSINESS: No other business was brought forward.

9. ADJOURNMENT. There being nothing further, Mr. Wisniewski moved to adjourn; Mrs. Hammond seconded the motion. Mr. Sabatino, Mr. Wisniewski, Mrs. Riggs and Mrs. Hammond voted "Aye." Motion carried 4-0. The Safety Committee adjourned at 7:59 P.M on September 10, 2007.

RESPECTFULLY SUBMITTED:

Stacey L. Bashore, Deputy Municipal Clerk