PICKERINGTON CITY COUNCIL
CITY HALL, 100 LOCKVILLE ROAD
TUESDAY, SEPTEMBER 18, 2007
COUNCIL WORK
SESSION
6:30 P.M.
1. CALL TO ORDER: Mr. Smith opened the Council Work Session at
6:30 P.M., with the following council members present: Mrs. Riggs, Mr. Fix, Mr. Smith, Mr.
Hackworth, Mrs. Hammond, Mr. Sabatino, and Mr. Wisniewski. Others present were: Judy Gilleland, Lynda Yartin, Linda Fersch,
Tanya Nardone, and others.
2. SCHEDULED
MATTERS:
A. Review and Discussion regarding proposed Personnel Policy and Procedures Manual. Mrs. Fersch introduced Tanya Nardone of Clemans-Nelson & Associates. Mrs. Fersch stated we have been working with Clemans-Nelson to get our Employee Manual updated and Ms Nardone will brief on the revisions. Mrs. Fersch stated the draft has been provided to both unions, AFSCME and FOP, and AFSCME has provided some input that will be handled separately during negotiations.
Ms Nardone stated she would go through the
summary and then answer any questions anyone might have. The summary of changes is attached to these
minutes as Attachment 1.
Ms Nardone stated in Section 1, the
definitions for the old manual have been retained, and some new definitions
have been added. She stated throughout
the manual revisions have been made as the result of changes in State and
Federal law.
Ms Nardone stated in Section 3.06, the change
automatically extends the probationary period for three months if the
supervisor has not completed the performance evaluation. Ms Gilleland stated this did not mean the
employee would be automatically appointed to as a permanent employee. Mr. Sabatino ascertained the final
appointment of police officers language in 3.06 was taken out of the manual
because it is covered by the contract, and Mrs. Fersch stated this is not a
policy change, we have always required an individual to have their
certification from the Ohio Peace Officers Training Council.
Ms Nardone stated most of the revisions in
Section 4 are as a result of changes in the Fair Labor Standards Act.
Ms Nardone stated in Section 5, Mrs. Fersch
was requesting a revision to allow a larger carry over for vacation time. Mrs. Fersch stated the City currently has
eight part-time employees and the recommendation has been to allow part-time
employees holiday pay since at times their scheduled work falls on a holiday
and they do not get paid for that day.
She stated she was recommending a bank of 40 holiday hours so if a
part-time employee is scheduled to work on a holiday when we are closed, they
would be paid for that day. She
clarified that this time could not be used at a time other than the
holiday.
Ms Nardone stated the authority for the City
Manager to grant four hours paid time off for Christmas Eve and New Years Eve
has been included as well.
Mr. Hackworth stated he thought the wording
in the language about calling in sick was a little confusing because it read as
if the City Manager would send a nurse to the employee’s home and he did not
think that was what we were going to do.
Ms Nardone stated she thought this meant that a doctor’s note should be
provided, or the City Manager could determine that something more was
needed. Ms Gilleland stated she would
like to see language in Section A. regarding the procedure to be followed when
an employee calls in sick clarified a little and Ms Nardone stated she would
take care of that.
Mr. Smith stated his only question dealt the
disclaimer at the front of the manual that states the manual is for
informational purposes, and he felt it was directive in nature. Mr. Smith stated he understood the manual
could change, but he felt that could be stated without saying it was for
informational purposes. Ms Nardone stated
she would change that paragraph.
Ms Gilleland ascertained there were no further
questions from Council at this time. She
stated if after Council has reviewed the manual further, if they would forward
any comments, suggestions, etc., to her, Mrs. Fersch, or Finance Committee it
would be discussed at the next Finance Committee meeting.
3. ADJOURNMENT. There being nothing further, the Council Work
Session closed at 7:25 P.M., September 18, 2007.
RESPECTFULLY SUBMITTED:
______________________________
Lynda D. Yartin, Municipal Clerk
ATTEST:
____________________________________
Keith Smith, Council President Pro Tempore