PICKERINGTON CITY COUNCIL

TUESDAY, MARCH 18, 2008

CITY HALL, 100 LOCKVILLE ROAD

 

REGULAR MEETING AGENDA

7:30 P.M.

 

1.         ROLL CALL, PLEDGE OF ALLEGIANCE, AND INVOCATION. Council for the City of Pickerington met for a regular session Tuesday, March 18, 2008, at City Hall.  Mayor O’Brien called the meeting to order at 7:30 P.M.  Roll call was taken as follows:  Mr. Fix, Mr. Sauer, Mr. Smith, Mrs. Hammond, Mr. Sabatino, Mrs. Sanders, and Mayor O’Brien were present.  Mr. Wisniewski was absent due to vacation.  Others present were: Tim Hansley, Lynda Yartin, Linda Fersch, Chief Mike Taylor, Phil Hartmann, Pastor Jeff Myers, Nick LaTorre, Rachel Scofeld, Carol Carter, Brian Bosch, and others.  Pastor Myers, of Prince of Peace Presbyterian Church, delivered the invocation. 

 

2.         APPROVAL OF MINUTES OF MARCH 4, 2008, REGULAR MEETING.  Mr. Sabatino moved to approve; Mr. Fix seconded the motion.  Roll call was taken with Mr. Sauer abstaining, and Mr. Sabatino, Mrs. Hammond, Mr. Smith, Mr. Fix, and Mrs. Sanders voting “Yea.”  Motion passed, 5-0. 

 

3.         APPROVAL OF AGENDA.  Mr. Fix moved to approve; Mr. Smith seconded the motion.  Roll call was taken with Mr. Sabatino, Mr. Smith, Mr. Fix, Mr. Sauer, Mrs. Hammond, and Mrs. Sanders voting “Yea.”  Motion passed, 5-0. 

 

4.      COMMUNITY COMMENTS:  There were no community comments.

 

5.         APPROVAL OF CONSENT AGENDA:  Mayor O’Brien stated there were no Consent Agenda items this evening. 

 

6.         COMMITTEE REPORTS:   

 

A.        RULES COMMITTEE.  Mr. Fix stated Rules Committee met on March 5th and the minutes have been distributed.  He stated the Committee is working through the process of reviewing the Charter and he felt they were making progress.  He stated he would welcome any and all council members and the Mayor to join them at their meeting in April.   

 

B.         SERVICE COMMITTEE.  Mrs. Hammond stated Service Committee met on March 13th, and five items from that meeting are on tonight’s agenda.  She stated she would be happy to answer any questions. 

 

7.         REPORTS:

 

A.        MAYOR.  Mayor O’Brien stated he and Mr. Hansley had hosted a meeting for the LEADS class and it was a very good session.  He stated he would also like to request an Executive Session at the end of tonight’s meeting.  Mayor O’Brien administered the oaths of office to Brian Bosch for the Planning and Zoning Commission and Carol Carter for the Tree Commission. 

 

B.         LAW DIRECTOR.  Mr. Hartmann stated Ordinance 2008-22 on tonight’s agenda is just an ordinance to petition to annex in property currently owned by the City.  He stated it is an expedited annexation and it goes forward without any hearing and there is no appeal so it is a very abbreviated matter.  He stated if anyone has any questions he would be happy to answer them. 

 

C.        FINANCE DIRECTOR.  Mrs. Fersch stated she was requesting the final two readings on the appropriation ordinance and she also has Resolution 2008-04R on the agenda that is a clarification of our pick-up and pre-tax contribution that has been requested by the Ohio Police and Fire Pension Fund.  She stated she would request three readings on this Resolution as well.          

 

D.        SERVICE MANAGER.  Mr. Drobina stated he has four items on tonight’s agenda.  He stated Ordinance 2008-18 amends our current sewer agreement with Canal Winchester and will allow the City of Pickerington to bill the City of Pickerington’s residents for sewage and then Canal Winchester will bill us.  Mr. Sabatino clarified that the City will not be incurring any liability for any sewer bills that are currently delinquent, but after we take over the billing it will be our responsibility to collect the bills.  Mr. Drobina stated this is one of the reasons Canal Winchester would like the City to do the billing, we have the ability to shut the water off and they do not.  Mr. Fix clarified this involves somewhere around 500 customers.  Mr. Drobina stated Canal Winchester is also making a one-time payment to the City of $21,000.  Mr. Drobina stated Ordinance 2008-19, authorizes a contract with G&G Enterprises for the installation of a sanitary sewer along Hill Road South, which is part of a pre-annexation agreement.  Mr. Drobina stated he would request three readings on this ordinance as the contractor is holding the price for 30 days.  Mr. Drobina stated his next item, Ordinance 2008-20, authorizes a contract with Lepi Enterprises for the construction of a cold storage building at the Service Department.  He stated this is a project that was bid late last year and all of the bids came in higher than the engineer’s estimate so the project was rebid and the bids came in less than the engineer’s estimate.  He stated he would also request three readings on this item.  Mr. Drobina stated his final item is Ordinance 2008-21, and authorizes a contract with Sam’s Excavating for the water treatment plant lift station upgrade.  He stated this was also a CIP project from last year and if possible he would ask for two readings on this item. 

 

Mr. Fix stated he would like to recognize Mr. Drobina and his staff for doing an excellent job last weekend during the snowstorm. 

 

E.         CITY MANAGER.  Mr. Hansley his written report had been distributed and he would be happy to answer any questions.  Mr. Hansley stated we did close on the swimming pool on Friday and we received the keys today.  He stated he and Mr. Carr are working very had to get all the procedures set up, hiring staff, printing passes, etc., so everything is ready for the opening on Memorial Day weekend. 

 

8.         PROCEDURAL READINGS:

 

            A.        ORDINANCE 2008-18, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN ADDENDUM TO THE SEWERAGE SERVICE AGREEMENT BETWEEN THE VILLAGE OF CANAL WINCHESTER, OHIO, AND THE CITY OF PICKERINGTON, OHIO,” First Reading, Service Committee.  Mrs. Hammond moved to adopt; Mr. Sauer seconded the motion.  Mrs. Hammond stated Mr. Drobina had briefed on this item during his report.  Roll call was taken with Mr. Sabatino, Mr. Fix, Mr. Smith, Mrs. Hammond, Mrs. Sanders, and Mr. Sauer voting “Yea.”  Motion passed, 6-0. 

 

            B.         ORDINANCE 2008-19, “AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH G&G ENTERPRISES, INC., THE LOWEST RESPONSIBLE BIDDER FOR THE INSTALLATION OF A SANITARY SEWER ON HILL ROAD SOUTH,” First Reading, Service Committee.  Mrs. Hammond moved to adopt; Mr. Sauer seconded the motion.  Roll call was taken with Mrs. Hammond, Mrs. Sanders, Mr. Fix, Mr. Sabatino, Mr. Sauer, and Mr. Smith voting “Yea.”  Motion passed, 6-0.  Mrs. Hammond moved to suspend the rules for the purpose of three readings; Mr. Fix seconded the motion.  Roll call was taken with Mr. Sauer, Mr. Smith, Mrs. Sanders, Mr. Sabatino, Mr. Fix, and Mrs. Hammond voting “Yea.”  Suspension of Rules passed, 6-0.  Second Reading.  Mrs. Hammond moved to adopt; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Smith, Mr. Fix, Mrs. Sanders, Mrs. Hammond, Mr. Sabatino, and Mr. Sauer voting “Yea.”  Motion passed, 6-0.  Third Reading.  Mrs. Hammond moved to adopt; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Fix, Mr. Sauer, Mrs. Sanders, Mrs. Hammond, Mr. Sabatino, and Mr. Smith voting “Yea.”  Motion passed, 6-0. 

 

            C.        ORDINANCE 2008-20, “AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH LEPI ENTERPRISES, INC., FOR THE CONSTRUCTION OF THE REPLACEMENT UTILITY FACILITY,” First Reading, Service Committee.  Mrs. Hammond moved to adopt; Mr. Sauer seconded the motion.  Roll call was taken with Mrs. Sanders, Mrs. Hammond, Mr. Sabatino, Mr. Smith, Mr. Sauer, and Mr. Fix voting “Yea.”  Motion passed, 6-0.  Mrs. Hammond moved to suspend the rules for the purpose of three readings; Mr. Sauer seconded the motion.  Roll call was taken with Mrs. Hammond, Mr. Sabatino, Mr. Smith, Mr. Sauer, Mr. Fix, and Mrs. Sanders voting “Yea.”  Suspension of Rules passed, 6-0.  Second Reading.  Mrs. Hammond moved to adopt; Mr. Smith seconded the motion.  Roll call was taken with Mr. Fix, Mrs. Sanders, Mr. Sauer, Mr. Sabatino, Mr. Smith, and Mrs. Hammond voting “Yea.”  Motion passed, 6-0.  Third Reading.  Mrs. Hammond moved to adopt; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Sauer, Mr. Smith, Mr. Sabatino, Mrs. Hammond, Mrs. Sanders, and Mr. Fix voting “Yea.”  Motion passed, 6-0. 

 

            D.        ORDINANCE 2008-21, “AN ORDINANCE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH SAM’S EXCAVATING UNLIMITED FOR THE WTP WASTE PUMP STATION UPRADE,” First Reading, Service Committee.  Mrs. Hammond moved to adopt; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Sabatino, Mr. Fix, Mr. Smith, Mrs. Hammond, Mrs. Sanders, and Mr. Sauer voting “Yea.”  Motion passed, 6-0.  Mrs. Hammond moved to suspend the rules for the purpose of a second reading; Mr. Sauer seconded the motion.  Roll call was taken with Mrs. Sanders, Mrs. Hammond, Mr. Sauer, Mr. Smith, Mr. Fix, and Mr. Sabatino voting “Yea.”  Suspension of Rules passed, 6-0.  Second Reading.  Mrs. Hammond moved to adopt; Mr. Sauer seconded the motion.  Roll call was taken with Mrs. Sanders, Mr. Smith, Mr. Fix, Mrs. Hammond, Mr. Sabatino, and Mr. Sauer voting “Yea.”  Motion passed, 6-0. 

 

            E.         ORDINANCE 2008-22, “AN ORDINANCE AUTHORIZING THE PETITION FOR ANNEXATION OF CERTAIN PROPERTY, LOCATED IN VIOLET TOWNSHIP, FAIRFIELD COUNTY, TO THE CITY OF PICKERINGTON, OHIO,” First Reading, Service Committee.  Mrs. Hammond moved to adopt; Mr. Smith seconded the motion.  Mr. Sauer stated he would like to comment that he would support this due to the fact that the City does own this property.  He further stated the land represents no real income, it is the location of the City’s water treatment facility, it is where our wells are located, and two softball fields.  He stated there are no tax dollars to be realized by the City or Township, and he does not feel this represents anything hostile from the City to the Township or any other surrounding community and he hoped the relationship that has been fostered over the past couple of years by the City and the Township would not be negatively impacted by misinterpretation of this.  Mr. Sabatino stated he concurred with Mr. Sauer and as this is municipal property he did not feel it cast any negativity on our attempt to cooperate with our neighbors.  Roll call was taken with Mrs. Hammond, Mrs. Sanders, Mr. Fix, Mr. Sabatino, Mr. Sauer, and Mr. Smith voting “Yea.”  Motion passed, 6-0. 

 

            F.         RESOLUTION 2008-04R, “AN AMENDED AND RESTATED RESOLUTION CLARIFYING “PICK-UP” AND PRE-TAX CONTRIBUTIONS TO THE OHIO POLICE AND FIRE PENSION FUND,” First Reading, Finance Committee.  Mrs. Hammond moved to adopt; Mr. Smith seconded the motion.  Mrs. Hammond stated Mrs. Fersch had briefed on this item during her report and she would answer any questions.  Roll call was taken with Mr. Sabatino, Mrs. Hammond, Mr. Fix, Mr. Smith, Mrs. Sanders, and Mr. Sauer voting “Yea.”  Motion passed, 6-0.  Mrs. Hammond moved to suspend the rules for the purpose of three readings; Mr. Smith seconded the motion.  Roll call was taken with Mrs. Sanders, Mr. Smith, Mr. Sauer, Mr. Fix, Mrs. Hammond, and Mr. Sabatino voting “Yea.”  Suspension of Rules passed, 6-0.  Second Reading.  Mrs. Hammond moved to adopt; Mr. Smith seconded the motion.  Roll call was taken with Mrs. Sanders, Mr. Fix, Mrs. Hammond, Mr. Smith, Mr. Sabatino, and Mr. Sauer voting “Yea.”  Motion passed, 6-0.  Third Reading.  Mrs. Hammond moved to adopt; Mr. Smith seconded the motion.  Roll call was taken with Mrs. Sanders, Mr. Sabatino, Mrs. Hammond, Mr. Sauer, Mr. Fix, and Mr. Smith voting “Yea.”  Motion passed, 6-0. 

 

            G.        ORDINANCE 2008-17, “AN ORDINANCE AMENDING THE 2008 APPROPRIATION, ORDINANCE 2007-85,” Second Reading, Finance Committee.  Mrs. Hammond moved to adopt; Mr. Smith seconded the motion.  Roll call was taken with Mrs. Sanders, Mr. Sauer, Mr. Sabatino, Mr. Smith, Mr. Fix, and Mrs. Hammond voting “Yea.”  Motion passed, 6-0.   Mrs. Hammond moved to suspend the rules for the purpose of a third reading; Mr. Smith seconded the motion.  Roll call was taken with Mr. Sauer, Mrs. Hammond, Mr. Smith, Mr. Fix, Mr. Sabatino, and Mrs. Sanders voting “Yea.”  Suspension of Rules passed, 6-0.  Third Reading.  Mrs. Hammond moved to adopt; Mr. Smith seconded the motion.  Roll call was taken with Mr. Sabatino, Mrs. Sanders, Mr. Fix, Mr. Sauer, Mr. Smith, and Mrs. Hammond voting “Yea.”  Motion passed, 6-0. 

 

9.         LEGISLATIVE READINGS:

 

            A.        ORDINANCE 2008-15, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ACCEPT THE BIDS OF BUCKEYE STATE LAWN SERVICES AND THE SHINING COMPANY FOR CONTRACT MOWING SERVICES IN 2008,” Third Reading, Safety Committee.  Mr. Smith moved to adopt; Mr. Fix seconded the motion.  Roll call was taken with Mrs. Sanders, Mr. Fix, Mr. Smith, Mrs. Hammond, Mr. Sabatino, and Mr. Sauer voting “Yea.”  Motion passed, 6-0. 

           

            B.         ORDINANCE 2008-16, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH NEPTUNE EQUIPMENT COMPANY,” Third Reading, Service Committee.  Mrs. Hammond moved to adopt; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Fix, Mr. Sauer, Mrs. Sanders, Mrs. Hammond, Mr. Sabatino, and Mr. Smith voting “Yea.”  Motion passed, 6-0. 

 

10.       OTHER BUSINESS:  No other business was brought forward. 

 

11.       MOTIONS: 

 

            A.        Mrs. Hammond moved to extend the Interim City Manager appointment of Tim Hansley, which expires on March 31, 2008, until the new City Manager appointment and agreement are effective, but in no event later than May 31, 2008; Mr. Smith seconded the motion.  Roll call was taken with Mr. Sauer, Mrs. Hammond, Mr. Smith, Mr. Fix, Mrs. Sanders, and Mr. Sabatino voting “Yea.”  Motion passed, 6-0.  

 

            B.         Mrs. Hammond moved for Executive Session under Section 121.22(G)(1)(a), Matters involving an employee’s or public official’s appointment; Mr. Fix seconded the motion.  Roll call was taken with Mr. Sabatino, Mr. Sauer, Mr. Fix, Mr. Smith, Mrs. Hammond, and Mrs. Sanders voting “Yea.”  Motion passed, 6-0. 

 

Council adjourned into Executive Session at 8:05 P.M., and reconvened in open session at 8:30 P.M. 

 

12.       ADJOURNMENT.  There being nothing further, Mr. Fix moved to adjourn; Mr. Smith seconded the motion.  Mr. Sabatino, Mrs. Hammond, Mr. Sauer, Mr. Smith, Mr. Fix, and Mrs. Sanders voted “Aye.”  Motion carried, 6-0.  The meeting adjourned at 8:32 P.M., March 18, 2008. 

 

RESPECTFULLY SUBMITTED: 

 

 

_______________________________

Lynda D. Yartin, Municipal Clerk

 

 

ATTEST:

 

 

_______________________________

Mitch O’Brien, Mayor