PLANNING & ZONING COMMISSION

CITY HALL, 100 LOCKVILLE ROAD

TUESDAY, APRIL 8, 2008

 

REGULAR MEETING

7:30 P.M.

 

1.         ROLL CALL.  Mr. Blake called the meeting to order at 7:30 P.M. with roll call as follows, Mr. Hackworth, Mr. Blake, Mr. Nicholas, Mr. Bosch, and Mr. Sauer were present. Mr. Binkley arrived after roll call at 7:32 p.m. and Mr. Harmon was absent due to a work assignment. Others present were:  Phil Hartmann, Lance Schultz, Joe Henderson, Stacey Bashore, Brian Stoner, Daryl Berry, Craig VanBremen, Don Smith, Trent McMurrary.

 

2.         A.   APPROVAL OF MNUTES OF March 11, 2008, - Mr. Hackworth moved to approve; Mr. Sauer seconded the motion. Roll call was taken with Mr. Bosch, Mr. Sauer, Mr. Hackworth, Mr. Blake and Mr. Nicholas voting "Yea." Motion passed, 5-0.

 

            B.         APPROVAL OF MINUTES OF April 3, 2008, Work Session- Mr. Hackworth moved to table the approval of the minutes of the April 3, 2008 Work Session; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Bosch, Mr. Nicholas, Mr. Sauer, Mr. Hackworth, and Mr. Blake voting "Yea."   Motion passed, 5-0

 

 3.        SCHEDULED MATTERS:

           

            A.        Review and request for a motion to approve Commercial Design Guidelines Certificate of Appropriateness for an Outdoor Patio for VIP Lounge at 1751 Hill Road North (TABLED 6/12/07)  Mr. Blake stated this item would remain on the table per applicant's request.

             

            B.         A Public Hearing and review and request for a motion to approve text amendments to Chapter 1254.10 (Platting Procedures), Chapter 1256.05 (Design Standards) and Chapter 1258.30 (Construction Standards).   Mr. Schultz stated that the City was in litigation over Viola Park regarding platting procedures and the time period for construction of subdivision improvements.  He stated that the Court's decision allows a maximum of two years for submission of final plat and requires us to change to Code to reflect that decision.  He stated that we will also have to notify the builder 30 days prior to the expiration.  

 

Mr. Blake opened the public hearing at 7:33 p.m. and after determining there was no one to speak for or against closed the public hearing at 7:34 p.m.

 

Mr. Nicholas moved to approve text amendments to Chapters 1254.10, 1256.05 and 1258.30 of the City of Pickerington Codified Ordinances; Mr. Hackworth seconded the motion.  Roll call was taken with Mr. Nicholas, Mr. Blake, Mr. Hackworth, Mr. Bosch, Mr. Binkley and Mr. Sauer voting "Yea."  Motion passed, 6-0.

 

            C.        Review and request for a motion to approve Commercial Design Guidelines Certificate of Appropriateness for Site Plan/Building Materials and Landscaping for Quick Shine Car Wash located on the east side of SR 256 just south of proposed Commerce Drive on Lot 3 of the Zane Tract Commercial Subdivision.  Mr. Blake stated the applicant requested that this item be tabled.  Mr. Bosch moved to table item 3C; Mr. Binkley seconded the motion.  Roll call was taken with Mr. Sauer, Mr. Binkley, Mr. Bosch, Mr. Nicholas, Mr. Hackworth and Mr. Blake voting "Yea."  Motion passed, 6-0.

 

            D.        Review and request for a motion to approve a Conditional Use Permit for a Car Wash Drive Thru for Quick Shine Car Wash located on the east side of SR 256 just south of proposed Commerce Drive on Lot 3 of the Zane Tract Commercial Subdivision.  Mr. Blake stated that this item would be tabled per applicant' request. Mr. Bosch moved to table Item 3D; Mr. Nicholas seconded the motion.  Roll call was taken with Mr. Blake, Mr. Bosch, Mr. Nicholas, Mr. Sauer, Mr. Binkley and Mr. Hackworth voting "Yea."  Motion passed, 6-0.

 

            E.         Review and request for a motion to approve a Commercial Design Guidelines Certificate of Appropriateness for Site Plan/Building Materials, for Express Car Wash located on the south side of Refugee Road west of Windmiller Drive on Lot 1 of the Windmiller Square Commercial Subdivision.  Mr. Henderson reviewed the report as presented to the Commission and stated that staff supports with the following seven conditions but clarified that Condition #2 would be revised.  He stated that due to the use of the site there is not much area to put landscaping so we would like to revise Condition 2 to increasing the landscaping on the edge of the site instead of the interior:

 

            1.         That a side yard building setback variance shall be required through the Board of Zoning Appeals.

            2.         That interior parking lot landscaping shall encompass 10% of pavement area.

            3.         That a sidewalk shall be installed along Refugee Road.

            4.         That an easement agreement for shared parking with the office development to the east shall be signed and recorded.

            5.         That the plans shall comply with the City's architectural consultant's recommendation.

            6.         That the development shall comply with City Engineering requirements.

            7.         That the development shall comply with Violet Township Fire Department requirements.

 

Mr. Schultz stated that the City currently owns Lot 1 and is working on a land swap with the developer to install a Water Tower on the lot they own.  He stated that we anticipate the agreement will be completed in the next month.  Mr. Schultz stated that the applicant is also requesting a future access point on the adjacent property but that it was not part of this approval.  He stated that it would be consistent with the City's Access Management Plan.  Mr. Schultz stated that our engineer would determine whether it would be a limited or a full access curb cut. Mr. Hackworth clarified that they would still have the access off of Windmiller Road. 

 

Mr. Daryl Berry introduced himself on behalf of the applicant and stated that the materials will match the existing building in Windmiller Square condos.  He stated that our history in Pickerington is to create continuity in regard to the materials.  Mr. Berry stated they were happy to work on the land swap to create a better location for the water tower.  Mr. Hackworth asked if the dumpster would be on the next parcel and Mr. Berry stated that the dumpster already exists on Windmiller Square Condos and we will arrange that it will be used by both parcels. Mr. Hackworth clarified the there was already a building on Lot 2.  Mr. Nicholas asked about the second means of egress to Refugee Road and would that be taken care of by the future access.  Mr. Schultz stated that it would if the developer and the adjacent property owner can come to an agreement and Service Committee approves the access.  He stated that staff is encouraging that location.  Mr. Berry stated that he spoke with the adjacent property owner recently and the owner is very much in favor of his land being developed commercially.  He stated that he doesn't want to say he is ready to give up his land for an access point, but he wants to hear what the plans are for widening Refugee Road.  Mr. Nicholas asked how the grading would be taken care of and Mr. Schultz stated that issue is being addressed by the engineers. Mr. Berry stated they are confident that their next plan will show that.  Mr. Nicholas stated he was concerned about surface water and soap suds coming out of the carwash going into Windmiller Pond.  Mr. Berry stated that the facility recycles the water that it uses and the blowers will blow the water back into the building so it goes into the proper drainage system.  Mr. Hackworth asked if there would be a trap system to contain the solids to keep it out of the sewer system.  Mr. Berry stated he would imagine it would, but they will have that information for the next phase of approval.  Mr. Hackworth requested that the City's engineer look into that.  Mr. Nicholas clarified that the shared parking would be where employees park.   Mr. Nicholas asked the applicant to work with staff on the height of the overhead doors to go from ten feet to possibly eight feet high.  Mr. Sauer asked about the entrance to the car wash and Mr. Berry stated that the employees will direct the cars to the car wash.  Mr. Sauer asked about an escape lane and Mr. Schultz stated that we have had this conversation and they are comfortable that they can make it work.   Mr. Binkley asked where the reclaim tanks would be and Mr. Berry stated they would be where the first step of the car wash is.   Mr. Binkley stated they would also need an handicapped accessible route.    Mr. Nicholas moved to approve with staff recommendations and with the addition that the applicant will work with staff to lower the overhead doors to an eight foot height and the revision to Condition Two to say increasing the landscaping on the edge of the site; Mr. Bosch seconded the motion.   Roll call was taken with Mr. Nicholas, Mr. Hackworth, Mr. Sauer, Mr. Blake, Mr. Bosch and Mr. Binkley voting "Yea."  Motion passed, 6-0.        

 

            F.         Review and request for a motion to approve a Conditional Use Permit for a Car Wash Drive Thru for Express Car Wash located on the south side of Refugee Road west of Windmiller Drive on Lot 1 of the Windmiller Square Commercial Subdivision.  Mr. Henderson reviewed the report as presented to the Commission and state that staff supports with the following three conditions:

 

            1.         That the direct access to a primary arterial shall be waived.

            2.         That the drive thru shall be clearly striped.

            3.         That the plan shall comply with driveway requirements per Chapter 1286.08(b). 

 

Mr. Berry introduced himself on behalf of the applicant and stated that they had no issues with staff recommendations.  Mr. Nicholas stated he was concerned with escape lanes and suggested putting a stop line at the end of the single lane traffic to allow people to turn around if they needed to.  Mr. Berry stated he thought it was a great idea and they could put the pricing information there as well. Mr. Blake requested that the applicant work with staff on the stop line and signage.  Mr. Nicholas moved to approve with staff recommendations;  Mr. Hackworth seconded the motion.  Roll call was taken with Mr. Binkley, Mr. Hackworth, Mr. Sauer, Mr. Nicholas, Mr. Blake and Mr. Bosch voting "Yea."  Motion passed, 6-0.

 

            G.        Review and request for a motion to approve a Conditional Use Permit for an Outdoor Patio for Don Patron's Restaurant located at 1282 Hill Road North.  Mr. Blake stated this item would be tabled per the applicant's request.  Mr. Bosch moved to table Item 3G; Mr. Nicholas seconded the motion.  Roll call was taken with Mr. Hackworth, Mr. Binkley, Mr. Blake, Mr. Nicholas, Mr. Bosch and Mr. Sauer voting "Yea."  Motion passed, 6-0.

 

            H.        Review and request for a motion to approve Commercial Design Guidelines Certificate of Appropriateness for Site Plan/Building Materials for Strike City located on the south side of Windmiller Drive between Diley Road and Gray Drive.  Mr. Henderson reviewed the report as presented to the Commission and stated that staff supports with the following ten conditions:

 

            1.         That the interior parking lot landscaping shall encompass 10% of the pavement area.

            2.         That the one curb cut on Windmiller Drive shall be a minimum 250-ft (per the developer required access study) west of Old Diley Road.\

            3.         That a second curb cut shall be permitted on the proposed access drive just west of the site.  The curb cut shall be a minimum 250-ft from the Windmiller Drive centerline.

            4.         That a sidewalk shall be installed along Windmiller Drive.

            5.         That the plans shall comply with the City's architectural consultant's recommendations.

            6.         That the north elevation facing Windmiller Drive shall match the east elevation pertaining to design, materials and colors.

            7.         That a minimum 6-ft high fence shall be installed between the volleyball courts and the western property line.

            8.         That the patio shall have a black metal fence between the columns and the furniture shall be cast aluminum or similar.

            9.         That the development shall comply with City Engineering requirements.

            10.       That the development shall comply with Violet Township Fire Department requirements.

 

Mr. Henderson reviewed the revised plans with the Commission. 

 

Mr. Stoner introduced himself as one of the owners and stated they would be happy to answer any questions.  Mr. Blake clarified that this building meets the requirements of the zoning of the site.  Mr. Bosch asked if the City owned property had a 60 foot road access and Mr. Schultz stated that we haven't vacated that yet.  Mr. Bosch suggested relocating their first access point at the City owned property so there is some room between the right in and right out.  He stated that does away with the stacking and storing.  Mr. Bosch stated that it would allow the property owner to line up with the existing public road to the north which takes away staff's concerns of blocking.  Mr. Schultz stated that in the access management plan we would like to realign this access point in the future and that will be developer driven. He stated that it is an excellent suggestion, but it may have to be a public street, so it would be up to the developer.  Mr. Smith suggested that they would tie into that road if and when it came in and they could make preparations for that now.  Mr. Schultz stated we requested it be down 250 feet from Old Diley Road because of the traffic impact study that was recently done.  He stated that the City will need to review it.  Mr. Sauer asked for clarification on the materials for the columns and Mr. Smith stated it was brick.  Mr. Smith stated they could go with the darker brick on the water table as well. Mr. Schultz clarified that if there is any mechanical equipment on the roof  they shall be buffered from public view.   Mr. Sauer asked what material the canopy material would be and Mr. Smith stated it would be a canvas material and the intent was to make all of the canopies the same.  Mr. Smith clarified that the front entrance canopy would be metal.  Mr. Sauer asked about the front entrance windows and whether there should be a water table and Mr. Smith stated they could add a water table to the side windows.  Mr. Bosch moved to approve with staff recommendations; including adding Condition 11 that all mechanical equipment shall be screened from public view; and the addition of taking brick to grade on the columns; and that all canopies will be the same color and material; and that a water table covers the sidelights of the front entrance;  Mr. Sauer seconded the motion.  Roll call was taken with Mr. Binkley; Mr. Bosch, Mr. Sauer, Mr. Hackworth, Mr. Blake and Mr. Nicholas voting "Yea."   Motion passed, 6-0.

 

Additional Discussion:

Mr. Smith stated that they would tie into Old Diley Road if it came down.  Mr. Bosch requested that the staff and engineers work on that.  Mr. Schultz stated that it will be developer driven and the engineers will have to review it.  Mr. Bosch asked if the 250 foot requirement was waived would the developer be willing to build a short piece of a public road and Mr. Schultz stated the Engineers would need to review it.  Mr. Hartmann stated that his concern is we don't know what the future is for Diley Road and we need to stay within the current boundaries of the Certificate of Appropriateness.  Mr. Smith suggested having two curb cuts and moving one down to other end with the agreement that they will block that one off and connect it to one of the future access roads.   Mr. Schultz stated that would have to be reviewed by the engineers.  Mr. Smith suggested putting two access points in the area they now control on Windmiller Drive so they can make deliveries in one and customers can use the other.  Mr. Schultz stated that per the previous traffic impact study 250 feet from Windmiller Drive was required and if they provide other numbers we can have our engineer review it.  Mr. Bosch clarified that if the numbers can prove that it would work it can be handled administratively.     Mr. Hartmann stated he is comfortable that if the developer provides a study to show otherwise to staff it can be handled administratively. Mr. Nicholas clarified that if they can't prove otherwise Condition 2 stands as is.  Mr. Sauer asked what if the building was turned around on the site and Mr. Schultz stated that our engineer suggested that.  Mr. Smith stated that we were trying to be conscience of the neighborhood.  Mr. Henderson clarified that the developer's main issue is visibility.  Mr. Sauer stated that there is potential of someone building something there and blocking the view and there is a possibility you could put a sign on the back of the building for visibility.  Mr. Smith stated that would be a fair compromise, but he doesn't want to have to go through a two month process again.  Mr. Schultz stated that a sign would be allowed on that elevation because you have frontage on both roads.  Mr. Smith asked if they agreed to flip the site would they have to go through the process or could it be done administratively.  Mr. Hartmann stated that it would have to go back through the process because you would want to look at it closer.  Mr. Smith stated they would get the traffic study to staff and go from there.  

 

            I.          Review and request for a motion to approve a Conditional Use Permit for an Outdoor Patio and Volleyball Courts for Strike City located on the south side of Windmiller Drive between Diley Road and Gray Drive.  Mr. Henderson reviewed the report as presented to the Commission and stated that staff supports with the following seven conditions:

 

            1.         That the wall shall be replaced with a minimum 6-ft tall solid wood fence to create a solid barrier from the southwest corner of the building to the southern property line.

            2.         That pine trees, 6-ft tall at installation, scrubs and bushes shall be planted on both sides of the fence west of the volleyball courts to create a visual and noise buffer.

            3.         That the existing tree line along the southern portion of the site shall be preserved.

            4.         That the patio shall be vacated at midnight.

            5.         That the volleyball courts shall not be utilized after dark.

            6.         That no sound, emanating from loudspeakers or other such sound amplification equipment shall be audible at the property line of the closest residences to the west (which are 903 and 913 Gray Drive respectively).

            7.         That the Violet Township Fire Departments concerns shall be met prior to zoning certificate approval.

 

Mr. Blake clarified that the staff recommendations were exactly the same as previously approved and Mr. Schultz stated that except for the revision of the fence due to an easement.  Mr. Smith stated that they have no issues with staff recommendations, but would suggest installing a vinyl fence for ease of maintenance.  Mr. McMurray stated he lived at 912 Gray Drive and asked how the building got moved closer to the homes and Mr. Henderson stated the site was revised and the building was moved west.   Mr. Nicholas stated he was uncomfortable with the volleyball courts being moved closer to the homeowners, but he didn't know what another solution would be.  Mr. Sauer stated he shared the same concerns.  Mr. Binkley stated that we approved it once before.  Mr. Bosch stated that in this proposal we only have two courts and there will be a six foot fence.  Mr. Smith stated that they moved the patio further from the homeowners.   Mr. Blake stated that all of the comments from the residents were more for the amplification of the music on the patio and we have kept all of the same requirements as previously approved.  He stated that we have addressed their concerns as much as we could.  Mr. Nicholas stated the applicant has met the requirements of the zoning code, but he will vote yes reluctantly.  Mr. Bosch moved to approve the conditional use for the outdoor service facility to include outdoor patio and volleyball courts with staff recommendations;  Mr. Hackworth seconded the motion.    Roll call was taken with Mr. Sauer voting "Nay" and Mr. Bosch, Mr. Nicholas, Mr. Hackworth, Mr. Binkley and Mr. Blake voting "Yea."  Motion passed, 5-1. 

           

            4.         REPORTS:

 

            A.        Planning and Zoning Director

 

                        (1)        BZA Report-  Mr. Schultz reported that BZA met in March and approved 3 variances. 

 

                        (2)        FCRPC -   Mr. Schultz reported that there were no township agenda items so we did not attend.

 

5.         OTHER BUSINESS:

 

            A.        Tree Commission - No discussion

 

            B.         Commission Discussion-  Mr. Hackworth reported that the new greek restaurant placed a concrete foundation over one of the handicapped parking space and asked about the landscaping.  Mr. Schultz stated he will review the site plan and determine whether they comply.  Mr. Nicholas asked about the new architectural consultant and Mr. Schultz stated Mr. Stacy provided the service and we have since retained a new consultant and one of the requirements may be that he attend the Planning and Zoning meetings.  Mr. Nicholas clarified that when he was talking about the Taranto's signage at the last meeting, but he was meaning to talk about the Embroidery Barn signage.  Mr. Schultz stated that we had them reduce the size and he would have to review whether it met the original intent of the Commission.

 

            C.        Planning Reports - Mr. Schultz reported on the Diley Road Corridor work session held on April 3, 2008 and stated that we hope to have a draft study available by the first of May and will have a public hearing.    Mr. Schultz stated that the Commercial Design Guidelines were effective March 20th and any developments currently in the system will not be affected by the new guidelines.

 

6.         ADJOURNMENT.  There being nothing further, Mr. Hackworth moved to adjourn; Mr. Sauer seconded the motion.  Mr. Sauer, Mr. Hackworth, Mr. Nicholas Mr. Binkley, Mr. Bosch and Mr. Blake voted "Aye." Motion carried 6-0.  The Planning and Zoning Commission adjourned at 10:00 P.M. on April 8, 2008.

 

RESPECTFULLY SUBMITTED:

 

 

 

                                                                                                                                               

Stacey L. Bashore                                                        Lance A. Schultz

Deputy Municipal Clerk                                                Director, Planning & Zoning