CITY OF PICKERINGTON

SERVICE COMMITTEE OF COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

THURSDAY, JUNE 12, 2008

7:30 P.M.

 

REGULAR MEETING

 

 

1.         ROLL CALL.  Mr. Wisniewski called the meeting to order at 7:30 P.M. with Mrs.  Hammond, Mr. Sauer, and Mr. Wisniewski present.  There were no members absent.   Others present were: Tim Hansley, Lance Schultz, Ed Drobina, Brenda VanCleave, Jeff Fix, Jennifer Frommer, Stacey Bashore, and others.

 

2.         APPROVAL OF MINUTES OF May 8, 2008, Regular Meeting.  Mr. Sauer moved to approve; Mrs. Hammond seconded the motion.  Roll call was taken with Mr. Sauer, Mr. Wisniewski, and Mrs. Hammond voting "Yea."  Motion passed, 3-0. 

 

3.         COMMUNITY COMMENTS.   There were none.

 

4.         DEVELOPMENT

           

            A.        Development Director's Report-  Mr. Hansley stated he had provided a written report and would be happy to answer any questions.  Mr. Wisniewski asked about the Exxon Station and Mr. Schultz stated that we are working with a developer who is proposing to construct a car wash on the northern section of the site.  He further stated they are planning to submit an application for the July Planning and Zoning meeting and if that submittal is approved they would fill in the hole and remove the buildings.  Mrs. Hammond asked if there was a way to keep track of the businesses that are coming and going and Mr. Schultz stated that we are trying to create an inventory of vacant office and retail space in the City and it is our goal to have it completed by the end of summer

 

5.         PLANNING AND ZONING DEPARTMENT

 

            A.        Planning and Zoning Directors Report:  Mr. Schultz stated he submitted a written report and would be happy to answer any questions.

 

                        (1)        Planning and Zoning Representative Report (Mr. Sauer)-  Mr. Sauer reported that Planning and Zoning approved a four story hotel that would be accessed by Freedom Way. 

 

            (2)        Review and discussion of development process-  Mr. Schultz stated he had discussions with our attorney and we believe we can reduce the commercial and residential planning process by approximately 2 months by eliminating the preliminary plan approval.  He stated that our goal is to get this to Planning and Zoning next month for the text amendment.

 

            B.         ACTION ITEMS:

 

                        (1)  Review and request for motion to approve draft ordinance to rezone 430, 450, and 460 Hill Road North (Phillips, Blaine and Carl properties) from R-6 (Residential) to C-3 (Community Commercial)  Mr. Schultz stated that these three sites are located in front of Bercley Cottages and the northern most site was previously rezoned to commercial and these three property owners followed suit.  He stated that Planning and Zoning approved this in May and we are proposing this with the condition that the properties remain residential until they are sold.  Mr. Schultz stated that the City supports this from the perspective that it would be difficult to develop each property individually and hopefully a developer can come in and assemble the four parcels and create a larger development.  Mr. Wisniewski asked with this being rezoned Commercial and the property remaining as it is would that mean that the current curb cuts apply to the commercial as well and Mr. Schultz stated that if it comes in as one large development it will trigger a Certificate of Appropriateness approval and at that time we can require them to comply with our access management plan.  He further stated that if it comes in as four separate parcels we could not eliminate the curb cuts.  Mr. Wisniewski asked if that could be a condition because he was not comfortable moving forward without knowing what was going to be developed there because there are already issues on S.R. 256.  Mr. Schultz stated that staff suggested combining the zoning for a better chance to market it and he was confident it could be addressed in the Certificate of Appropriateness.  Mr. Hansley stated that individually they are too small to get through the development process without combining.  Mr. Wisniewski moved to approve with the condition of the properties remaining residential until they are sold and forward it to council; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Sauer, Mrs. Hammond, and Mr. Wisniewski voting "Yea."  Motion passed, 3-0.

 

            2.         Review and request for motion to schedule public hearing before City Council for July 15, 2008, at 7:20 p.m.  Mr. Wisniewski moved to schedule the Publc Hearing; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Sauer, Mrs. Hammond and Mr. Wisniewski voting "Yea."  Motion passed, 3-0.

 

                       

6.         SERVICE DEPARTMENT

 

            A.        REPORTS:

                        (1)        Service Manager's Report-  Mr. Drobina stated he had submitted a written report and would be happy to answer any questions.  He stated that we received an estimate to replace the Meadows Boulevard culvert, but we do not have the money appropriated.  Mr. Drobina stated that if we want to put it out for bid we would need to appropriate the money.  Mr. Wisniewski agreed that the appropriation needed to get started and Mr. Drobina stated he would work on that.  Mr. Drobina stated that we are working with the insurance company on the basements that had sewer back ups.

 

                        (2)        Staff Engineer's Report  Mrs. VanCleave stated she had submitted a report and would answer any questions.  She stated that we had the bid opening for the Sanitary Sewer Maintenance repair and we have checked references and are recommending Robinson Pipe Cleaning Company to start the work.  Mr. Wisniewski asked what they would be doing and Mrs. VanCleave stated that this project would repair what was found during the camera work that was done last year.  She stated that this was part of the CIP. 

 

Mr. Wisniewski requested a report on redevelopment and new developments that are coming in that may be of interest to the community.  Mrs. VanCleave stated that is something they can work on.  Mr. Hansley stated that we will come up with a format that is friendly to everyone.

                       

            B.         ACTION ITEMS:

                        (1)  Review and request for motion to approve draft ordinance authorizing the City Manager to enter into an agreement for the sanitary sewer maintenance/repair project in the Olde Pickerington Village.  Mr. Sauer stated that this item had been previously discussed in the Staff Engineer's Report.  Mr. Sauer moved to approve and forward to Council; Mr. Wisniewski seconded the motion.  Roll call was taken with Mrs. Hammond, Mr. Wisniewski, and Mr. Sauer voting "Yea."  Motion passed, 3-0.

 

7.         ENGINEERING DEPARTMENT CAPITAL PROJECTS

 

            A.        WASTEWATER

                        (1)        Wastewater Plant Expansion - Update  Ms Frommer stated that eight contractors have taken out bid sets and the bid opening is scheduled for July 1st. 

 

                        (2)        Review and request for motion to approve draft ordinance authorizing the City Manager to apply for, accept, and enter into a Water Pollution Control Loan Fund agreement on behalf of the City of Pickerington, Ohio, for planning, design, and/or construction of wastewater facilities; and designating a dedicated repayment source for the loan.    Ms Frommer stated she had a meeting with the funding agency of the EPA and their review is going slower than expected and they expect not to be able to act on the loan request until their August meeting.    She stated that we are still working on details with staff, but since the legislation is very non-specific she would still request that it move forward.  Mrs. Hammond moved to approve and forward to Council;  Mr. Sauer seconded the motion.  Roll call was taken with Mr. Sauer, Mr. Wisniewski and Mrs. Hammond voting "Yea."  Motion passed, 3-0.  

 

Mr. Sauer clarified that when the bids go out that the filters be left open to whatever would be more cost effective in the long run and Ms Frommer stated that it would be going out that way in the base bid. 

 

            B.         TRANSPORTATION

 

                        (1)        Diley Road Improvements Project -Update  Ms Frommer  stated that Diley Road is going well with rain having some impact so far.  She stated there have been six days of delay on the project with the majority being related to conflict with the utilities because they did not place the lines where the drawings said they should be.  Ms Frommer stated that we are meeting twice a month to cover everything that is going on and it is looking like before July 4th to have the traffic switch over to the temporary pavement.  Mr. Wisniewski asked why they were constructing temporary pavement and Ms Frommer stated it is a matter of how to keep traffic going and remain working on the road at the same time.  Mr. Drobina reported that the Wright Road intersection would be closed June 24 and 25th for further construction work.  Mr. Hansley stated that the Violet Festival dates were originally in the bid to not have traffic affected and we have administratively decided that there is not a lot of direct impact so we said they could continue working on those dates.   

 

                        (2)        Review and discussion regarding Construction Project Management contract with W.E. Stilson Consulting Group, LLC   Mr. Fix stated he asked Finance Committee that this be moved to the Service Committee agenda because there was no explanation provided as to why we were being asked to allocate the money toward Stilson.  He stated that he spent some time getting brought up to speed on it and we need to have engineering representation working on our behalf through the construction process of Diley Road.  Mr. Fix stated that we were made aware that Stilson needed more money to stay on as our construction engineer and he fully supports that we need representation.  Mr. Hansley stated that if the Committee is willing to put this back into the appropriation ordinance we will get an amended scope of services and a contract to show what we are committing to.  Ms Frommer stated that there are some challenges with this type of arrangement with identifying the amount because of some unknowns on the project.  She clarified that $58,000 may be enough and it could still be more depending on how the project goes.  Mr. Wisniewski moved to include the previously deleted appropriation for Diley Road in the appropriation ordinance currently on Council floor; Mr. Sauer seconded the motion.   Roll call was taken with Mr. Wisniewski, Mr. Sauer, and Mrs. Hammond voting "Yea."  Motion passed, 3-0.

 

            C.        WATER:  No Report

 

            D.        STORMWATER:  No report.

 

8.         CHAIRMAN:  Mr. Wisniewski asked if there had been any more contact with ODOT regarding the signals at S.R. 256 and 204 and the traffic flow.  Ms Frommer stated we talked to ODOT and since then there has been a lot going on with the red light cameras so we have let a little time go by and we will get a meeting set up with them to discuss it.  Mr. Hansley stated that the engineering part of the red light cameras has been completed and there are some issues with whether our systems can interface with the ODOT system.  Mr. Wisniewski asked if the agreement stated if accidents increased we could pull the equipment and Mr. Hansley stated that is between the attorneys and Red Flex.  Mr. Wisniewski stated he would like to know from a service standpoint how an intersection was defined and how a red light is ran.  Ms Frommer stated we are working on getting that information into a format that is understandable.

 

9.         OTHER BUSINESS:  There was none.

 

10.       ADJOURNMENT  There being nothing further, Mr. Wisniewski moved to adjourn; Mrs. Hammond seconded the motion.   Mrs. Hammond, Mr. Sauer and Mr. Wisniewski voted "Aye."  Motion carried 3-0.  The Safety Committee adjourned at 8:26 P.M on June 12, 2008.

 

RESPECTFULLY SUBMITTED:

 

 

 

                                                                       

Stacey L. Bashore, Deputy Municipal Clerk