PERSONNEL APPEALS BOARD
CITY HALL, 100 LOCKVILLE ROAD
THURSDAY, AUGUST 21, 2008
REGULAR MEETING
6:00 P.M.
1. ROLL CALL- Mr. Wagner called the meeting to order at 6:02 p.m. with the following members present: Mrs. Dunn, Mr. Wagner and Ms England. There were no members absent. Others present were: Linda Fersch, Stacey Bashore and Mark Lucas.
2. APPROVAL OF MINUTES OF June 19, 2008, Regular Meeting- Mrs. Dunn moved to approve; Ms. England seconded the motion. Roll call was taken with Mr. Wagner, Ms England and Mrs. Dunn voting "Yea." Motion passed, 3-0.
3. EMPLOYEE/COMMUNITY COMMENTS- None
4. PERSONNEL DIRECTOR REPORT
A. Review and request for motion to approve Personnel Appeals Board Regulations- Mrs. Fersch stated that Mr. Lucas was there because there had been some changes. Ms. England asked if it should specifically say job positions were posted electronically and Mrs. Fersch stated it is on the website as well as posted here at the Municipal building. Mr. Lucas stated that it doesn't have to specifically say it is posted electronically but you can always add more. Ms. Dunn stated that if it would be in the Regulations and it doesn't end up on the website we could be in trouble. Ms England clarified that employees could initiate a job audit on their own. Mr. Wagner asked about felony classifications and whether it was resolved and Mr. Lucas stated he would advise looking into state law and see how they handle it. Ms. England asked what the time frame was for people who had served time in the past and when they could apply for a job with the City and Mr. Lucas stated the change was meant to be prospective and not for what was in past records. Ms England suggested putting together staff procedures on how felonies are handled. She stated there needs to be consistency in hiring criteria. Mr. Lucas suggested that section 5 (a) on page 36 be revised to have a period after the word "promotion", because it had to do with Charter certification in the past. Mrs. Fersch confirmed that no employees fit the certification criteria anymore. Mr. Wagner clarified there would still be employee evaluations but they would not be reviewed by the Board. Ms England asked why the Board was called a Personnel Appeals Board if there are no appeals and Mrs. Fersch stated Council formed this Board to be able to have more flexibility with employee negotiations. Mr. Lucas stated there could still be appeals that the Board would hear if the need arises. Ms England moved to approve the changes to the Rules and Regulations of the Personnel Appeals Board; Ms Dunn seconded the motion. Roll call was taken with Ms. Dunn, Ms England and Mr. Wagner voting "Yea." Motion passed, 3-0.
5. PERSONNEL ACTION-
A. Arbitration hearing scheduled for August 25, 2008- Mrs. Fersch reported the hearing will be held on Monday and she will report back to the Board on the findings.
B. Retirement of Utilities Billing Administrator- Mrs. Fersch reported the former Administrator retired on disability. She stated that because this position is paid under another area we need to replace this individual. Mrs. Fersch reviewed the posting with the Board and stated this position would be treated as a promotional position. She stated that if the Utility Clerk I is promoted into this position then we would need to replace that because it needs two people.
C. Resignation of Administrative Assistant/Executive Secretary (Planning and Zoning Department) Mrs. Fersch stated this position will be frozen until we see what happens with the Income Tax issue.
6. ELIGIBILITY LISTS-
A. Police Sergeant Promotional Examination
- Certification of Appointment- Mrs. Fersch stated we had eight officers apply and one of them
couldn't make it the day of the written test. She stated the appointment needs to
be certified by the Board. Ms England
moved to approve the certification; Mr. Wagner seconded the motion. Roll call was taken with Ms Dunn, Ms
England and Mr. Wagner voting "Yea."
Motion passed, 3-0.
B. Internal Promotional Job Posting for Utilities Billing Administrator-Mrs. Fersch stated this item was discussed earlier.
C. Review and request for motion to approve
Advertising for Utility Billing Clerk I- Mrs. Fersch
stated this is contingent upon the position being vacated. Ms. Dunn moved to approve; Ms England seconded the motion. Roll call was taken with Mr. Wagner, Ms
Dunn and Ms England voting "Yea."
Motion passed, 3-0.
D. Review and request for motion to approve
testing and/or questionnaire for Utility Billing Clerk 1 Mrs. Fersch stated in the past we have accepted applications
along with a questionnaire but it has been hard to quantify the scores. She stated in the past there have been many
ties that have had to be broken by the last four digits of the social security
number. Mrs. Fersch
requested that this position be tested for and we would pass some of the costs
onto the applicants. She stated that the test would be 60% of their total score
and would like to have the questionnaire be worth 40%. Ms England stated she
would have concerns with the accuracy of the questionnaire and Mrs. Fersch stated the accuracy would come from checking into
the resume. Mr. Wagner stated he felt that the test will help to quantify it
better. Mrs. Fersch stated she would e-mail a rough
draft of the questionnaire to the Board to review. The Board agreed that the test should count
for 70% and the questionnaire would be 30%. The Board requested that a DD-214
be submitted with any applications that qualify for the Military credit. Ms Dunn moved to approve contingent upon
the position becoming vacant; Ms England seconded the motion. Roll call was taken with Ms Dunn, Mr. Wagner
and Ms England voting "Yea." Motion passed, 3-0.
7. OTHER BUSINESS-
There was none.
8. ADJOURNMENT: There being nothing further, Mr. Wagner
moved to adjourn; Mrs. Dunn seconded the motion. Mr. Wagner, Ms England and Mrs. Dunn
voted "Aye." Motion carried
3-0. The Personnel Appeals Board
adjourned at 7:45 p.m. on August 21, 2008.
RESPECTFULLY SUBMITTED:
Stacey L. Bashore
Deputy Municipal Clerk
Linda Fersch, Interim Personnel Director