WEDNESDAY, AUGUST 19, 2009

REGULAR MEETING

6:30 P.M.

1. ROLL CALL. Mr. Wisniewski called the meeting to order at 6:30 P.M., with Mrs. Hammond, Mr. Wisniewski, and Mr. Sauer present. No members were absent. Others present were: Tim Hansley, Lynda Yartin, Jeff Fix, Ed Drobina, Lance Schultz, Greg Bachman, Bob Mapes, Eva Langston, Tracy Langston, Larry Folk, and others.

2. APPROVAL OF MINUTES OF July 20, 2009, Regular Meeting. Mrs. Hammond moved to approve; Mr. Sauer seconded the motion. Roll call was taken with Mr. Sauer, Mr. Wisniewski, and Mrs. Hammond voting “Yea.” Motion passed, 3-0.

3. COMMUNITY COMMENTS: There were no community comments.

4. DEVELOPMENT:

A. Development Director’s Report. Mr. Schultz stated per the Committee’s request he had included the developments that are under construction, are anticipated to be constructed, and developments that have been approved or are pending approval. Mrs. Hammond inquired if we knew what development would be going on the Zane property since they are constructing the road, and Mr. Schultz stated he has not heard of anything as yet.

5. PLANNING AND ZONING DEPARTMENT:

A. Planning and Zoning Director’s Report. Mr. Schultz stated he had provided a written report and would be happy to answer any questions.

(1) Planning and Zoning Representative Report. Mr. Sauer stated Planning and Zoning met on August 11^th, and approved a patio for Rule(3), a sign for Pizza Cottage, and there was lengthy discussion on a proposed development behind the Big Bear center with regard to finding access to it. He stated that was tabled until there was a way to find access that would not cause undue stress on S.R. 256.

B. ACTION ITEMS:

(1) Review and request for motion to approve draft ordinance vacating 0.341 acres, more or less, of Old Diley Road, located southwest of S.R. 256, and 0.685 acres, more or less, of Old Diley Road, located south of Windmiller Drive. Mr. Schultz stated this is a portion of Diley Road that extended into S.R. 256, and when it was realigned we no longer have use for it and would vacate it to Skilkin and DeCesar Burke. Mr. Wisniewski clarified that State Code requires that when you no longer need right-of-way it is vacated and goes back to the landowner. Mr. Sauer moved to approve and forward to Council; Mrs. Hammond seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Hammond, and Mr. Sauer voting “Yea.” Motion passed, 3-0.

(2) Review and request for motion to approve draft ordinance approving the rezoning and final development plan of 101 Hill Road North from R-4 (Residential) to PO (Planned Suburban Office). Mr. Schultz stated this was approved at Planning and Zoning on August 11^th, with ten conditions. Mr. Schultz stated when the applicant purchased the property they were under the assumption that it was zoned office according to our zoning maps. He stated during the Board of Zoning Appeals Hearing a neighbor stated she did not recall that property ever being rezoned. Mr. Schultz stated after doing some research it was discovered that the property two parcels to the north was rezoned in 1986, and between 1996 and 2000 there was an error on our zoning map where they slid the rezoning from 109 Hill Road North two parcels to the south. He stated when this was discovered in July, he advised the applicant to move forward with a rezoning for this parcel. Mr. Schultz stated the applicant is proposing to add 680 square feet to the existing house for a total of 1352 square feet and add a 14-space parking lot in the rear of the property. Mr. Schultz stated there are four or five other similar uses in the old downtown, so this is a typical use in the old downtown area.

Mr. Mapes stated he is representing the applicant and as Mr. Schultz had stated, when his client bought the property she came to the City and checked out the maps and thought she had office zoning. He stated she went through all the procedures and P&Z approved it and at the Board of Zoning Appeals found out it was still residential and there was an error on the zoning map. Mr. Mapes stated the City has been wonderful in trying to rectify this and help her proceed forward. Mr. Mapes stated this was moved from Planning and Zoning as a Final Development Plan as opposed to a Preliminary Development Plan as it had been before them once before. Mr. Mapes stated they are asking that the zoning be approved so they can move forward. Mr. Mapes stated his client has no objections to any of the conditions approved by Planning and Zoning Commission, including the cross-access easement to allow for common use of the driveway should the property to the north go commercial in the future. Mr. Wisniewski moved to approve and forward to Council; Mr. Sauer seconded the motion. Roll call was taken with Mr. Sauer, Mrs. Hammond, and Mr. Wisniewski voting “Yea.” Motion passed, 3-0.

(3) Review and request for motion to set Public Hearing prior to Council for 7:15 P.M., October 6, 2009, regarding rezoning of 101 Hill Road North. Mr. Sauer moved to schedule a public hearing for open discussion regarding the rezoning of 101 Hill Road North for October 6, 2009, at 7:15 P.M.; Mr. Wisniewski seconded the motion. Roll call was taken with Mr. Wisniewski, Mr. Sauer, and Mrs. Hammond voting “Yea.” Motion passed, 3-0.

6. SERVICE DEPARTMENT

A. REPORTS:

(1) Service Manager’s Report. Mr. Drobina stated he had provided a written report and he would be happy to answer any questions. Mr. Drobina stated in his report he had indicated that Neopost was unable to do our e-mail billing, however, since that time they have received more information and they indicate they can do this billing if we desire. Mrs. Hammond clarified the set-up cost for this would be $8,575 and there is a $248 annual maintenance fee. Mr. Sauer clarified there is a fee to pay on-line because we use a third party and questioned if there is a way we can do this without using the third party. Mr. Drobina stated he did not know, but would check with Mr. Schornack. Mr. Wisniewski stated there is no fee if you do automatic bill pay, only if you pay on-line. Mrs. Hammond clarified the bill would be sent to the individual on-line, but they could pay it however they wanted. Mr. Wisniewski stated he would still like to make sure the individuals who sign up for this will get the inserts we put in the utility bills electronically as well.

Mr. Drobina stated he had spoken to EnviroScience, the consultant working on our TDS, on Monday. He stated EnviroScience sent their plan to the EPA and in the response they received back EPA is requesting they select more test sites to get samples from. He stated they will be contacting the EPA to find out how many sites they want them to test and that will impact our costs. He stated our contract with EnviroScience is approximately $22,000 and if the EPA requires more sites, the price will go up. Mr. Sauer stated there is a pond by the Georges Creek subdivision that has the fountain shut down. He stated the water is down below the storm drainage pipes and it looks pretty mossy. Mr. Drobina stated he thought the pond was being taken care of by the developer and Mr. Hansley stated that pond is privately maintained by the developer and they have fixed the aerator a few times. Mr. Sauer inquired if the City has any oversight about these things and how can we go about making sure they are taken care of. Mr. Hansley stated the law director and the engineer are looking into this right now to see about expanding our legislation on this issue. Mr. Hansley stated the developer has been fairly responsive and they have sent someone out when the aerator isn’t working so they are fairly frustrated as well.

Mr. Fix stated he had received a call from a resident in Manchester subdivision and they have a concern because while the road is grading down, the sidewalk continues at the old height. He stated the concern is that when the road is finished the sidewalk will not be level. Mr. Drobina stated he will check into this.

(2) Engineer’s Report. Mr. Bachman stated he had provided a written report and would be happy to answer any questions. Mr. Bachman stated with our proposed water tower we are at the point where the color and logo have come up and he understood Council would like to have some input into that. He further stated there are three styles of water towers we are looking at and we have requested bids on all three of them. Mr. Wisniewski clarified that we were initially looking at a one million gallon tank and that has been decreased to a 750,000-gallon tank. Mr. Bachman stated it did not appear that the size of the water lines the City has could fill a one million gallon tank overnight after the peak of the day and this would also reduce the cost of the water tower by about $500,000.

a. Review and discussion regarding Town Square Drive Extension. Mr. Wisniewski stated this has been completed and could be removed from the agenda.

B. ACTION ITEMS:

(1) Review and discussion regarding TDS options and costs. Mr. Wisniewski stated he would like to have this continued on the agenda.

7. ENGINEERING DEPARTMENT CAPITAL PROJECTS.

A. WASTEWATER

(1) Wastewater Plant Expansion – Update. Mr. Drobina stated the project is moving on schedule.

B. TRANSPORTATION:

(1) Diley Road Improvements Project – Update. Mr. Wisniewski stated he had read a memo regarding the medians and what we were going to put in them. Mr. Drobina stated Ms Frommer had indicated we could ask the contractor if he would do a change order to put something else in, however, he felt we should let them grass and seed it and if we want to do something later on we could probably do it cheaper because when you do a change order there is usually a premium. Mr. Drobina stated he could get a cost from the contractor on what it would be to put in something else. Mr. Wisniewski stated he would like to see what it would cost to make it look like what was put in by Canal Winchester and the Township and Mr. Sauer and Mrs. Hammond agreed they would like that information.

C. WATER: No Report.

D. STORMWATER. No report.

8. CHAIRMAN. Mr. Wisniewski stated he had nothing to bring forward at this time.

9. OTHER BUSINESS: No other business was brought forward.

10. ADJOURNMENT. There being nothing further, Mr. Wisniewski moved to adjourn; Mr. Sauer seconded the motion. Mr. Sauer, Mr. Wisniewski, and Mrs. Hammond voted “Aye.” Motion carried, 3-0. The Service Committee adjourned at 7:05 P.M., August 19, 2009.

RESPECTFULLY SUBMITTED:

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Lynda D. Yartin, Municipal Clerk