WEDNESDAY, SEPTEMBER 16, 2009

REGULAR MEETING

6:30 P.M.

1. ROLL CALL. Mr. Wisniewski called the meeting to order at 6:30 P.M., with Mrs. Hammond, Mr. Wisniewski, and Mr. Sauer present. No members were absent. Others present were: Tim Hansley, Lynda Yartin, Jeff Fix, Tricia Sanders, Ed Drobina, Lance Schultz, Greg Bachman, Chief Mike Taylor, and others.

2. APPROVAL OF MINUTES OF August 19, 2009, Regular Meeting. Mrs. Hammond moved to approve; Mr. Sauer seconded the motion. Roll call was taken with Mr. Sauer, Mr. Wisniewski, and Mrs. Hammond voting “Yea.” Motion passed, 3-0.

3. COMMUNITY COMMENTS: There were no community comments.

4. DEVELOPMENT:

A. Development Director’s Report. Mr. Schultz stated he had provided a written report and would answer any questions. Mr. Wisniewski clarified there were no new development issues since the last meeting.

5. PLANNING AND ZONING DEPARTMENT:

A. Planning and Zoning Director’s Report. Mr. Schultz stated he had provided a written report and would be happy to answer any questions.

(1) Planning and Zoning Representative Report. Mr. Sauer stated he had nothing to add to Mr. Schultz’ report.

B. ACTION ITEMS: There were no Action Items.

6. SERVICE DEPARTMENT

A. REPORTS:

(1) Service Manager’s Report. Mr. Drobina stated he had provided a written report and he would be happy to answer any questions. Mr. Drobina clarified that Mr. Sauer was satisfied with the information provided him regarding the storm water utility fee.

Mr. Wisniewski clarified that with regard to the TDS issue, EnviroScience put together a plan and submitted it to the EPA. Mr. Drobina stated we did receive approval from the EPA and EnviroScience is sampling the stream in August and they will sample it again in October, and we should have the results the first week of November. Mr. Drobina stated we will then know if our TDS is actually hurting the stream or how high our limits could go before it actually affects the stream. Mr. Wisniewski clarified we will present the results to the EPA, and if the results are favorable we will ask for an increase on our number. Mr. Wisniewski inquired how we would reach the demarcation point as to where we were going from not hurting the stream to hurting it, and Mr. Drobina stated the test will help us figure out what limits will actually affect the stream. Mr. Drobina stated we will then know how high we can go and when we should really start looking at changing our system. Mrs. Hammond stated as she understood it, the EPA is saying we are already harming the stream. Mr. Drobina stated that was correct, however, EnviroScience is disputing what the EPA says. Mr. Wisniewski further clarified that our attorney had responded to the letter from the EPA and all council members had received a copy of that response.

a. Review and request for motion to approve draft ordinances for easements on Hill Road North from Richard T. Ricketts and David A. Good and A. James Good. Mr. Drobina clarified these easements were necessary for the Hill Road culvert replacement project. Mr. Sauer moved to approve the draft ordinances and forward them to Council; Mrs. Hammond seconded the motion. Roll call was taken with Mr. Wisniewski, Mrs. Hammond, and Mr. Sauer voting “Yea.” Motion passed, 3-0.

(2) Engineer’s Report. Mr. Bachman stated he had provided a written report and would be happy to answer any questions. Mr. Bachman stated he would like to point out that the bid opening for the Hill Road Culvert replacement was scheduled for tomorrow, however, there were some questions so the bid opening has been pushed back to September 24^th. Mr. Wisniewski clarified that for the new water tower we have requested bids for all three styles and once we receive the bids we can determine which style we want. Mrs. Hammond stated at one point there was discussion that if we had to take care of the TDS problem we might have to delay the water tower. She questioned if this was something we were still considering or would we be able to do both. Mr. Bachman stated we planned on taking bids for the water tower this fall and it would take about a year to get the tower up and operational. Mr. Hansley stated he would say we would not award the water tower contract if the TDS issue is still lingering and we would, at that point, have to look at the ability to float debt to do one or the other or both projects.

Mr. Wisniewski requested Mr. Schultz provide the Committee with information regarding the Neighborhood Stabilization Program referenced in the Fairfield County Regional Planning Commission Report. Mr. Schultz stated he would get that information for the Committee members by the next meeting.

B. ACTION ITEMS:

(1) Review and discussion regarding TDS options and costs. Mr. Wisniewski stated this had been discussed earlier and he would like to have it continued on the agenda.

7. ENGINEERING DEPARTMENT CAPITAL PROJECTS.

A. WASTEWATER

(1) Wastewater Plant Expansion – Update. Mr. Drobina stated the project is proceeding on schedule.

B. TRANSPORTATION:

(1) Diley Road Improvements Project – Update. Mr. Drobina stated the contractor will be milling out the bad areas of pavement and then start putting the topcoat of pavement on next week. He stated further they hoped to start installing the traffic signal the first week of October. Mr. Wisniewski clarified the contract completion date for the project is October 26^th. Mr. Wisniewski further stated as he recalled the speed limit on Diley will remain at 35 MPH. Mr. Hansley stated the pavement on Diley Road comes in and out of the City in several places, so our police will not have jurisdiction for the entire stretch. He stated further per Council’s previous direction we are trying to assemble all those parcels to, at some point, get all of the blacktop inside the City limits so we can post and control the speed limit.

C. WATER: No Report.

D. STORMWATER. No report.

8. CHAIRMAN. Mr. Wisniewski stated he had two items. First, with regard to the traffic lights going on flash, he has received some complaints about the time that they go flashing on Fridays and Saturdays, which is 10:00 P.M. He stated people feel that is far to early and you are unable to make left-hand turns out of certain areas onto S.R. 256 because there is still a lot of traffic. Mr. Bachman stated he would like to look at the signals on Friday and Saturday nights. He stated it would be very unusual that traffic would be that heavy at 10:00 P.M., but he would like the opportunity to look at it so he can see if anything is warranted on those signals. Mr. Wisniewski further clarified that the City has been working with LifeStyle and Kohls’ to connect those parking lots. Mr. Schultz stated the hold up seems to be with Kohls’ corporate offices, but we are continuing to try and negotiate something on this. Mr. Hansley stated the local Kohls’ manager would like to have the lots connected, but the corporate real estate office is where we have the problem. Mr. Hansley stated he and Mr. Schultz will continue to work with all parties, and perhaps the local Chamber, to see what can be done.

Mr. Wisniewski stated Council last evening authorized the City Manager to submit the application for the Ohio Public Works Commission Grant Funds for CIP Project No. WW-09, Sycamore Creek East Relief Line, Phase II (Hill Road to WWTP). He stated the ordinance presented to the Committee this evening would be the required legislation to catch up with that application, and the second draft ordinance the Committee received would authorize the City Manager to accept a loan from the OWPC if we should receive the grant. Mr. Wisniewski moved to approve and forward to Council; Mr. Sauer seconded the motion. Roll call was taken with Mr. Sauer, Mrs. Hammond, and Mr. Wisniewski voting “Yea.” Motion passed, 3-0.

9. OTHER BUSINESS:

A. Review and discussion regarding ODOT controlled traffic signals. Mr. Wisniewski stated this item references the problem we had with the traffic signals at S.R. 204/S.R. 256 intersection. Mr. Wisniewski stated we were less than thrilled with ODOT’s response on a Saturday regarding the traffic signals and we complained to ODOT about this. Mr. Hansley stated ODOT would not do anything on the weekend, and when Ms VanCleave contacted them on Monday they were fairly prompt in getting it back in service. He stated they let us know their policy is they will not respond on a weekend or a holiday unless the whole signal is out of operation; if it is just messed up they will not send anyone out on overtime. Mr. Wisniewski inquired if they were still working on putting in the cameras and try to tie that all together and Mr. Hansley stated that it is his understanding this will be part of the ACS. Mr. Wisniewski inquired then, if they are a part of the ACS that should solve the problem, and Mr. Hansley stated we will control the ACS and when it goes out Scott Seaman, at Stilson, who will remain under contract will take care of that remotely. Mr. Bachman stated Scott comes out the day that we call him. Mr. Wisniewski summarized that we will be in a better position when the ACS is in because if there is a problem we will be able to do something about it versus this being an ODOT box and their having to come out and actually take care of it. Mr. Hansley stated if there is an ACS problem we will be able to take care of it, but if the box is messed up that would still be an ODOT project.

10. ADJOURNMENT. There being nothing further, Mr. Wisniewski moved to adjourn; Mr. Sauer seconded the motion. Mr. Sauer, Mr. Wisniewski, and Mrs. Hammond voted “Aye.” Motion carried, 3-0. The Service Committee adjourned at 7:00 P.M., September 16, 2009.

RESPECTFULLY SUBMITTED:

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Lynda D. Yartin, Municipal Clerk