SERVICE COMMITTEE OF COUNCIL
CITY HALL,
REGULAR MEETING
6:30 P.M.
1. ROLL CALL. Mr. Sauer
called the meeting to order at 6:30 P.M., with Mrs. Hammond and Mr. Sauer
present. Mr. Wisniewski arrived at 6:35 P.M. No members were absent. Others present were: Chief
2. APPROVAL OF MINUTES OF November 18, 2009, Regular Meeting. Mrs. Hammond moved to approve; Mr. Sauer seconded the motion. Roll call was taken with Mr. Sauer and Mrs. Hammond voting “Yea.” Motion passed, 2-0.
3. COMMUNITY COMMENTS: There were no comments.
4. DEVELOPMENT:
A. Development Director’s Report. Mr. Henderson stated Mr. Schultz was ill this evening, but he had provided a written report.
5. PLANNING AND ZONING DEPARTMENT:
A. Planning and Zoning Director’s Report. Mr. Henderson stated Mr. Schultz had provided a written report and would be happy to try to answer any questions.
(1) Planning and Zoning Representative Report. Mr. Sauer Planning and Zoning had reviewed the request of the C3 Church on a lighting plan and also the dog park that is on tonight’s agenda.
B. ACTION ITEMS:
(1) Review and request for motion to approve
draft ordinance amending the Rezoning and Final Development Plan of the
existing PM-1 District (Planned Restricted Industrial District) to permit a dog
park on the 8.874-acre Violet Township Administration and Road Maintenance
Facility property at 490 North Center Street.
Mr. Henderson reviewed the staff report provided to the Committee
members and stated the Planning and Zoning Commission had approved the rezoning
and final development plan. Mr. Sauer
stated the rezoning for any other use or type of development would have to go
back before the Planning and Zoning Commission for approval. Mr. Wisniewski inquired if there would be
specific hours for the dog park and Mr. Henderson stated he understood it would
be open from dawn to dusk. Mr. Sauer
stated there is no lighting in this area.
Mr. Sauer moved to approve and
forward to
Mrs. Yartin stated as this is a
rezoning a public hearing before
6. SERVICE DEPARTMENT
A. REPORTS:
(1) Service Manager’s Report. Mr. Drobina stated he had provided a written
report and he would be happy to answer any questions. Mr. Drobina stated they did start up two of
the filters at the wastewater plant and they are operational. He stated the contractor will be operating
them for two weeks to ensure they are functioning properly and then the City
will begin operating those two filters.
Mr. Drobina stated individuals from the EPA had toured the plant on
Monday and they seemed pleased with the progress of the construction. Mr. Drobina stated he had been contacted by
the Lancaster Public Transit system retarding storing their busses inside the
Service facility. Mr. Wisniewski asked
Mr. Drobina to check and see if this same request had been made of the Township
as they have the large new maintenance building. Mr. Drobina stated he could store them inside
the building without putting our equipment outside, but they would have to
leave the keys to the busses so they could be moved if necessary. Mr. Drobina stated they have also requested
they get fuel from the Service Department.
Mr. Wisniewski clarified that the fuel use would be monitored and they
would be billed for the amount they used.
Mr. Wisniewski further clarified that Mr. Drobina intended to work with
(2) Engineer’s Report. Mr. Bachman stated he had provided a written
report and would be happy to answer any questions. Mr. Bachman stated the bid opening for the
a. Water Master Plan and Sewer Master Plan - Update. Mr. Bachman stated he is in dialogue with the two consultants trying to hammer out the scope and how much they will do versus some of our staff doing to save on costs.
B. ACTION ITEMS:
(1) Review and discussion regarding TDS options and costs. Ms VanCleave stated everyone should have received a copy of the response that our attorney sent to the EPA. She stated a brief initial letter was sent out in response to a report where comments were due on Monday. She stated EPA had stated they would not take that response without the data to back it up. Ms VanCleave stated the problem is it is still preliminary and it must go through EPAs people to be called credible, so we are in a Catch 22. Ms VanCleave stated right now we are waiting for our consultant to write their final report and for it to go through the EPA process. She stated we will just sit tight in the meantime. Mr. Wisniewski ascertained we have violated our limit eight times this year, and we only have data up through October. Mayor O’Brien clarified that we have been responsive to the EPA and Ms VanCleave stated we have been and we are still talking to them.
Mayor O’Brien stated in the minutes of the last meeting it did not appear there was a lot of discussion of the color of the new water tower and whether or not to put a logo on it. Mr. Wisniewski stated there was not much discussion and there was not a strong opinion one way or the other on this issue. Mr. Wisniewski stated the Committee went with Mr. Bachman’s recommendation on color. Mayor O’Brien stated the other water towers seem to be a color that blends in and since this is a larger type he questioned how white would look. Ms VanCleave stated this is called “Tank white” and is not a pure white but is a color that should blend with the atmosphere. Mr. Wisniewski clarified that this should be the same basic white that was used on the other tanks. Mr. Bachman stated we can get samples of the color beforehand to look at before picking the base color. Mayor O’Brien further clarified the Committee had chosen not to have a logo for cost reasons. Mr. Wisniewski stated the cost of the logo was something like $40,000 to $60,000. Mayor O’Brien stated given the amount of input he has received on the logo on the other tower, he was sure that if there were no logo on the new tower people would want to know why. Mr. Wisniewski stated in looking at the cost estimate on the logo, he was willing to take phone calls on that. Mayor O’Brien stated he just wanted to get it in the record that there are people in the community who are very sensitive to things like that. Mr. Wisniewski asked Mr. Bachman to provide the Committee with cost estimates of what a logo would cost, filled in with colors, etc., so that information would be available for everyone. Mr. Bachman stated he would provide the estimate for the logo as well as an estimate for just “Pickerington” on the tank.
7. ENGINEERING DEPARTMENT CAPITAL PROJECTS.
A. WASTEWATER
(1) Wastewater Plant Expansion – Update. Mr. Drobina stated the estimated completion date on the plant is June 2010.
B. TRANSPORTATION:
a. Review and Discussion of Diley Road project complaints (Mr. Starr). Mr. Bachman stated he had met with Mr. Starr last week and the Township was going to write a letter to ODOT about several of the items he had mentioned at this meeting last month. He stated after those issues had been addressed with ODOT, any remaining items would be looked at. Mr. Bachman stated one issue Mr. Starr had mentioned last month was the connection of his two driveways and the cost for connecting them. Mr. Bachman stated the two driveways are only about 70 feet apart and he would anticipate a 70 foot long, 12 foot wide gravel drive. Mr. Bachman stated he was already paid $2,500 for that and that certainly seemed to be enough money to cover the drive.
8. CHAIRMAN. Mr. Wisniewski stated he would like to get
updated rate sheets for water and sewer and surrounding communities. He stated he had seen that Canal Winchester
recently had legislation before their
9. OTHER BUSINESS: No other business was brought forward.
10. ADJOURNMENT. There being nothing further, Mrs. Hammond moved to adjourn; Mr. Sauer seconded the motion. Mrs. Hammond, Mr. Wisniewski, and Mr. Sauer voted “Aye.” Motion carried, 3-0. The Service Committee adjourned at 7:00 P.M., December 16, 2009.
RESPECTFULLY SUBMITTED:
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Lynda D. Yartin, Municipal Clerk