CITY OF PICKERINGTON
SERVICE COMMITTEE
OF COUNCIL
CITY HALL, 100
LOCKVILLE ROAD
THURSDAY, OCTOBER
16, 2003
REGULAR MEETING
AGENDA
7:30 P.M.
1. ROLL CALL. Mr. Parker called the meeting to order at 7:30 P.M., with Mr. Maxey and Mr. Parker present. Mr. Shaver was absent. Others present were Dale Kocarek, Frank Wiseman, Ed Drobina, Jerry Dailey, Jeff Kraus, Doyle Hartman, Lori Aberman and others.
2. APPROVAL OF
MINUTES of September 18, 2003, Regular Meeting.
Mr. Maxey moved to approve;
Mr. Parker seconded the motion. Roll
call was taken with Mr. Parker and Mr. Maxey voting “Yea.” Motion passed, 2-0.
A. Reports
(1) Board of Zoning Appeals – No Report.
(2) Planning and Zoning Representative Report (Mr. Maxey). Mr.
Maxey stated the Commission met on Tuesday, October 14th. They approved some Certificates of Appropriateness for Comprehensive Sign Plans and a Certificate of Appropriateness for the new Kohl’s building that will be constructed on the Cover property.
B. ACTION ITEMS:
(1) Review and request for motion to approve draft ordinance to
Rezone 28.548 acres of land located south of Refugee Road
and north of Long Road (Woodward property) from AG to R4 (TABLE, 11/14/02)
(2) Review and request for motion to approve
final development plan
for a single-family development on approximately 79.912
acres located north of Long Road and south of the railroad tracks (formerly
Lane property) (TABLE, 11/14/02)
A. WATER UTILITY MAINTENANCE
(1) Water services to Pearl Lane and Florence Drive (CIP# 98-01-002)
- Bid Opening set for October 23, 2003. Mr. Wiseman stated recommendations would be brought to the next Service Committee meeting.
B. WASTEWATER UTILITY MAINTENANCE – No Report.
REGULAR MEETING
OCTOBER 16, 2003
C. STREET MAINTENANCE
(1) Leaf Pick up scheduled to begin October 14, 2003. Mr.
Wiseman stated the schedule was put on the Internet and in this month’s newsletter.
D. STORM WATER UTILITY MAINTENANCE
(1) Janice Lane/Long Road/Diley Road Stormwater Study
(CIP# 97-04-001) – Review. Mr. Hartman reviewed plans with the Committee. Mr. Hartman stated it is obvious that they need to install larger pipes to alleviate the flooding problems in this area. This could be coupled with the expansion of Diley Road. Some of the areas need to be re-graded to stop the flooding. Mr. Parker requested that Mr. Hartman put together a recommendation for the Committee to review. Mr. Hartman stated that is what he was planning on doing. Mr. Parker stated if there are additional costs involved in preparing this report let the City know. Mr. Parker stated he would like the report to reflect three different options; the inexpensive fix, an inexpensive fix that you could add to later, and the ultimate wish list.
5. ENGINEERING DEPARTMENT CAPITAL PROJECTS
A. WASTEWATER – R.D. ZANDE
(1) Wastewater Plant Expansion (CIP# 03-02-005) – Bid opening
October 8, 2003. Mr. Wiseman stated the Committee has his recommendation based on the information put together by R.D. Zande. Mr. Parker inquired of Mr. Kocarek if he knew of any other projects that were completed by PAE & Associates. Mr. Kocarek stated they have been doing similar work in Ohio. One project is in Wapakoneta. Mr. Parker stated he also wanted to discuss the electrical contract for Wagner-Smith for $1,300,000. Mr. Wiseman stated the only other bidder was Claypool Electric who was about $30,000 higher.
(A)
Review and request for motion to
recommend award of contract for wastewater treatment plan expansion. Mr. Parker moved to approve the contract
to PAE & Associates for the general and mechanical portion including three
alternates for the bid amount of $8,393,000 with electrical contract going to
Wagner Smith for the $1,300,000 as it reads; Mr. Maxey seconded the
motion. Roll call was taken with Mr.
Maxey and Mr. Parker voting “Yea.” Motion
passed, 2-0.
B. TRANSPORTATION
(1) Cycle Way/Freedom Way (CIP# 02-03-013) – Update. Mr. Dailey
Stated this project is under winterization.
(2) Courtright Road
(A) Courtright Road Extension Project, Phase III (CIP#s
03-03-001 and 03-03-012) – Update. No Report.
REGULAR MEETING
OCTOBER 16, 2003
(3) Diley Road Improvements Project
(A) 256 Widening Phase (CIP#98-03-005) – Update. Mr.
Dailey stated this is the second phase of the Diley Road Realignment. They have to bring the turn lanes from Kroger down to the bridge right past the Drug Mart entrance. These plans are ready and the Committee has copies. The City Manager has asked Mr. Dailey to have the Service Committee authorize the advertisement for bids for this project. Mr. Dailey stated the plans have been ready for months. This project is one of the two projects that has to be done to complete the northern terminus of the main Diley Road widening. The northern terminus has to have a contract awarded or in place by a certain time during early spring to keep this project on schedule. Mr. Parker clarified they are ready to put this project out to bid. Mr. Maxey moved to authorize advertising for bids; Mr. Parker seconded the motion. Roll call was taken with Mr. Maxey and Mr. Parker voting “Yea.” Motion passed, 2-0. Mr. Parker clarified this does not have to be forwarded to Council this can come right from the Service Committee.
(B) MORPC/ODOT Project (CIP# 98-03-005 and 03-03-005)
- Update. Mr. Dailey
stated there is a public meeting scheduled for later in November. In preparation of the public meeting the
Committee needs to review the copies of the various alignments. Mr. Dailey reviewed the paperwork with the
Committee. He stated the impact is this;
the major consideration is that when the staff met earlier in this project the
goal was to mitigate and minimize the number of property takes or properties
that were going to be severely impacted.
Mr. Dailey stated the Centerline Widening is the one that minimizes the
number of property takes or properties that will be impacted. The key here is to go in to the public
meeting with a preferred alternative so that the public can focus on what the
City is intending to do. Get the
feedback at that public meeting and then come back to the City and say based on
the feedback what would be the selected alternative to be passed on and
recommended to ODOT in the summary report.
Mr. Parker inquired when is the public hearing scheduled for? Mr. Dailey stated he believes it is November
26th. Mr. Parker stated
Service meets again on November 20th is it necessary to make a
decision on this prior to that meeting?
Mr. Dailey stated they need to get prepared and establish the preferred
alternative and get exhibits prepared.
Mr. Wiseman stated when you look at all of the alternatives the
Centerline Widening is the most logical choice.
Mr. Maxey moved to designate the Centerline Widening as the preferred
widening and it will still be held to the same scrutiny that may be forthcoming
and there could be some changes made; Mr. Parker seconded the motion. Mr. Dailey stated they would do whatever
the Committee wants them to do. Right
now with the schedule they will beat the funding deadline by two months, which
is June 30, 2005. Roll call was taken
with Mr. Parker, Mr. Maxey voting “Yea.”
Motion passed, 2-0.
SERVICE COMMITTEE OF COUNCIL
REGULAR MEETING
OCTOBER 16, 2003
(4) Downtown Revitalization Project Phase III, IV, and V and West Columbus Street Public Parking Lot (CIP#s 02-06-001, 03-06-001, & 03-06-003) – Update. Mr. Dailey stated there is some work that will need to be completed after winter. They have a complete list of all items that need to be completed before winter.
(5) Cover/Ebright Connector (CIP# 02-03-010)
(A) Pickerington Health Care Access Road – Update. Mr.
Dailey stated they have to coordinate removal of the Health Care Center access.
(6) I-70/S.R. 256 Joint Improvements Project with Reynoldsburg and
ODOT – Update. Mr. Dailey stated all Committee members should have received a new proposal from ODOT District 5. This is out for review and evaluation. The change reflects ODOT allowing the turn-in into Turnberry.
Mr. Dailey
stated there is one item that the Committee has; it is a planning study from
ODOT. This is an outgrowth of almost a
year to year and a half long group of meetings that the Service Director, City
Manager, and/or the City or Engineering staff participated in with Licking
County, Reynoldsburg, Violet Township, City of Columbus, Franklin County, ODOT
and MORPC which concluded in an $700,000 study to try to impact I-70 and S.R.
256. ODOT came back and identified this
area as one of the top two areas in Central Ohio that needs addressed. This is part of a study that ODOT has
commissioned themselves to evaluate the I-70 corridor from Hamilton Road to
S.R. 310. One of the things they are going
to be doing first is a traffic count.
There is an ordinance that the Law Director has prepared in conjunction
with this to say that the City of Pickerington will cooperate. No money is needed to participate. Mr. Parker moved to forward the ordinance
authorizing the City Manager to sign such documents as necessary relating to ODOT’s
Planning Study for Interstate Route 70 Corridor from Hamilton Road to S.R. 310
(PID Number 76997; FRA-IR70-19.84); Mr. Maxey seconded the motion. Roll call was taken with Mr. Parker and
Mr. Maxey voting “Yea.” Motion
passed, 2-0.
Mr. Dailey stated the City Manager passed along a Hill Road Connector contract to the Committee. He stated the only revision that needs to be made is they have changed the title to be consistent with the Capital Improvement Plan. This is for Phase 1 (b) and Phase 2. They have also added the CIP#s to the contract. Both projects are CIP projects. Mr. Dailey stated the Committee would be approving the final design from where the connector now ends in the cul de sac just north of Cross Street to Center Street including the final design of the intersection and preliminary engineering and design for that piece to S.R. 256 to the east side of town. Mr. Dailey stated the City Manager has asked for approval of this. Mr. Parker inquired what is the cost associated with this. Mr. Dailey stated the total is $120,000; Part II if authorized would be $45,000. Mr. Maxey moved to approve the Hill Road Connector contract with the previously stated revisions; Mr. Parker seconded the motion. Roll call was taken with Mr. Parker and Mr. Maxey
OCTOBER 16, 2003
voting “Yea.” Motion passed, 2-0. Mr. Dailey stated he was not sure if this was to be moved on to Council Tuesday, he advised the clerk to check with the City Manager.
Mr. Dailey stated the last thing he has is authorizing the Stonecreek Extension bidding. This is a project that is part of a TIF and the plans have been ready for a while. This would extend Stonecreek south, which is just north of Birchwood, to go westward and eventually turn south and connect somewhere down in the vicinity of the Windmiller signal. This was originally a project that was again put in long range planning and part of the CIP a long time ago to try to take the anticipated future heat off of the Refugee Road intersection. Mr. Dailey stated this would be the first piece of this as part of the TIF; it also is in fact going to provide another ingress and egress for Kohl’s. Mr. Parker inquired if there is a traffic light planned for this location. Mr. Dailey stated he believes there is a signal planned. Mr. Dailey stated if the Committee wishes to authorize advertising they could. Mr. Maxey stated he does not feel there is any harm in advertising the bid. Mr. Parker inquired is there a pressing need for the Committee to act on this with the Kohl’s going in? Mr. Dailey stated he was not sure. Mr. Parker stated he felt they could wait until next month.
Mr. Dailey stated he did meet with Mr. Lawler the Director of Transportation with MORPC and he will report to the Committee on that meeting.
(A) Review and request for motion to approve draft ordinance
To authorize the City Manager to execute a state controlled
closed loop system agreement with ODOT for the traffic signals at Tussing Road,
S.R. 204, and S.R. 256 (TABLED, 07/10/03)
C. WATER:
(1) Water Plant Expansion Project (CIP#00-01-006) – Projected
Completion Date: November 30, 2003. Mr. Wiseman stated they are still on schedule with the completion date of November 30, 2003.
D. STORMWATER
(1) East Street Outfall (CIP# 01-04-003) – Engineering Completed
No report.
6. CHAIRMAN:
A. Review and Discussion regarding Community First requested traffic
study. Mr. Parker stated this will be continued on the agenda.
B. Review and Discussion of Draft Community Authority. Mr. Parker
stated this will be continued on the agenda.
C. Review of Section 1(c) and (d) of Ordinance 2003-47 (Comprehensive
Plan)- Advertisements placed in Columbus Dispatch, Eagle Gazette, and on the American Planning Association website. Mr. Parker stated this will be continued on the agenda.
REGULAR MEETING
OCTOBER 16, 2003
7. OTHER BUSINESS: Mr. Wiseman introduced Ed Drobina, the new Assistant Service Director to the Committee.
8. ADJOURNMENT. There being nothing further, Mr. Maxey moved to adjourn; Mr. Parker seconded the motion. Mr. Parker and Mr. Maxey voted “Aye.” Motion carried, 2-0. The Service Committee adjourned at 8:30 P.M., October 16, 2003.
RESPECTFULLY SUBMITTED:
____________________________
Lori L. Aberman, Deputy Municipal Clerk