PLANNING AND ZONING COMMISSION

CITY HALL, 100 LOCKVILLE ROAD

TUESDAY, APRIL 13, 2010

 

REGULAR MEETING

7:30 P.M.

 

1.               ROLL CALL:  Mr. Blake called the meeting to order at 7:30 P.M. with roll call as follows:  Mr. Hackworth, Mr. Blake, Mr. Nicholas, Mrs. Evans, Mr. Bosch and Mr. Sauer were present.  Mr. Binkley was absent.  Others present were: Joe Henderson, Lynda Yartin, Karen Risher, Mitch Banchefsky, Greg Bachman, Tracy Langston, Robert Kottenstette, Tom Lewis, Jason Dolan, Charlie Vansant, Stacey Vansant, Charles Taylor, Vince Utterback, Lisa Reade, Scot Diesler, Matt LaBuhn, Sandy Hague, Mike Barker, Alexa Liebert and others.                               

 

2.                        APPROVAL OF MINUTES OF March 9, 2010, Regular Meeting.  Mr.

 Bosch moved to approve; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Hackworth abstaining; Mr. Bosch, Mr. Sauer, Mr. Blake, Mr. Nicholas and Mrs. Evans voting “Yea”.  Motion passed, 5-0.     

 

3.                        SCHEDULED MATTERS:

              

A.     Review and request for a motion to approve a Conditional Use Permit for

 School Regulations for renovations to Ridgeview Junior High School. Mr. Henderson reviewed staff’s report provided to the commission and stated the applicant is proposing to amend the conditional use permit for renovations to Ridgeview Junior High School. Renovations include front elevation with new entrance features, installing six new modular units along the south side of building, separating the bus drop off from the parking lot and installing light poles and fixtures. It does meet all requirements under that conditional use. Staff supports the conditional use permit for the renovations that comply with the minimum zoning code requirements.

 

            Scott Diesler stated he is with SHP Leading Design and was representing the applicant. Mr. Bosch inquired if, when the parking is split, will the existing drive used now be changed to a two way, or are you going to incorporate both an entrance and exit there.  Mr. Diesler clarified that would be the main entry point and will be used as an entry and exit.  Mr. Bosch inquired if this is wide enough for two way traffic, Mr. Diesler stated yes, that is the current traffic flow now. 

 Mr. Hackworth stated the Mayor and he had observed the parking lot a year or so ago and watched the traffic flow at 6:30 A.M. as children were dropped off.  Mr. Hackwork stated there were busses going in both directions, parked haphazardly, cars were driving in between the busses, there were kids cutting in between cars. He does not see that this improved the north side of the lot. He stated he does like the idea on the south side of the parking lot where you are going to put the busses.  His impression was that the traffic would be flowing in one direction and he does not see that being done. Mr. Diesler stated that during drop off and pick up the district will have a policy where you enter and travel counterclockwise around, then down the center aisle and back out. They will have additional sidewalks for students being dropped off. Mr. Hackworth inquired if Mr. Diesler had been out there at 6:30 in the morning when it is still dark out. Mr. Diesler stated he had not.  Mr. Hackworth stated the kids come from everywhere. Mr. Utterback, Pickerington Local School District, stated that last year a police officer was put at the corner, there is about a 15 minute, at most, time limit where traffic makes it hard to pass there. Busses will enter where they do now, loop around and come out.  There will be parking that is non- existent at this time, where busses can pull in and stay if they need to. 

 

Mr. Hackworth stated that where the busses are going to be is fine, he agrees with separating busses from the cars and kids. A lot of kids from the Columbus Street area come through the parking lot on the north side and parents who drop their kids off could cut through the parking lot there.  Ms. Reade, Pickerington Local School District, stated they can’t do that now, there are pylons set up blocking that. Mr. Hackworth stated parents will see a short cut to Hill Road and go right across the parking lot.  Ms. Reade stated that the traffic situation seen a year ago is different now, they changed it last fall. There is one traffic pattern that gets parents off the road quicker and parents are not able to cut across the parking lot. There is now a police officer there directing traffic and it is a much better situation. Parents go in the parking lot and go around the circle. Mr. Hackworth inquired if once the child is dropped off is that road going to be wide enough for the parent to get out of the line and pull around.  Mr. Nick McCullough stated there is plenty of room between aisle widths for cars to maneuver, it is two way traffic.  Mr. Diesler stated that during drop off and pick up it will be one way traffic. Mrs. Evans inquired if vehicles going through the circle will be able to cut through each of those parking areas.  Ms. Reade stated there is one clear aisle that you can go down, the others are blocked.  Mr. Diesler advised it is a very defined path for vehicles during drop off and pick up.

 

 Mr. Sauer moved to approve the Conditional Use Permit for School Regulations for renovations to Ridgeview Junior High School that comply with the minimum zoning code requirements; Mr. Hackworth seconded the motion.  Roll call was taken with Mr. Bosch, Mr. Nicholas, Mr. Sauer, Mr. Hackworth, Mrs. Evans and Mr. Blake voting “Yea”.  Motion passed,  6-0.

 

B.     Review and request for a motion to approve Nonresidential Design

 Standards Certificate of Appropriateness for Architectural, Site Plan and Lighting for renovations to Ridgeview Junior High School. Mr. Henderson reviewed staff’s report provided to the commission.  Pickerington Ridgeview Junior High School is proposing renovations to the  plan and building. Renovations include the front elevation, new entrance features, installing six new modular units along the south side of the building, separating the bus drop off from the parking lot and installation of light poles and fixtures.  Mr. Henderson stated the City’s architectural consultants are with Glaven Feher and they will introduce the architectural review. 

 

Mr. Tom Lewis stated to highlight the main points, it is appropriate to have the taller light monitors.  The existing situation makes it hard to track where the entries are, other than the drive going in, and these are great for marking the entries. The canopies out front are great elements for the design of the school. Mr. Lewis stated they do have concerns regarding the detail of the canopies themselves, shown as constructed of wood and recommended they think about another material that would be more durable.  Mr. Lewis stated on the north and south canopies, given the way the gable nests against the building, they recommend the applicant reconsider the section going through there so that it would not get snow build up on that side.  They recommend the applicant consider a design that would tie more into the new one in front. They also recommend a similar design could be used where there are now breaks in the canopies that will let snow and rain in.

 

Mr. Henderson stated staff supports the Certificate of Appropriateness for Ridgeview Junior High School that complies with minimum zoning code requirements with the following waivers; that the standing seam metal roof for the building as proposed shall not be allowed unless waived by two-thirds of the planning and zoning commission and that the light fixtures shall be gooseneck style fixture unless waived by two-thirds of the planning and zoning commission.

 

Scott Diesler with SHP stated that the new dumpsters will be screened with masonry walls and wood gates per the zoning regulations. They are not touching the existing dumpsters.  Mr. Blake stated, for clarification, are you proposing to screen with masonry both sets of dumpsters or just the dumpsters to the north side of the building. Mr. Diesler stated they are only proposing to screen the dumpsters that they are reconfiguring.   Mr. Blake inquired if the gates would be metal or wood.  Mr. Diesler stated they would be steel frame with wood slats.  Mr. Diesler stated they appreciated the opportunity they had to sit down with Glaven Feher and go through some of the items. The nonstructural wood members have been reconsidered and they are looking at prefab steel fins as opposed to a wood structure.  They are currently looking at moving the gable canopies at the north and south end away from the wall so that they are not creating any kind of dam.

 

Mr. Blake inquired if the modular units are temporary in nature just during the construction.  Mr. Diesler stated yes. Mr. Sauer stated the canopies add a nice touch to the building.  He does not have a problem with the non gooseneck lights.  There have been issues with brightness in the past, is this going to create an issue with that?  Mr. Diesler stated these are full cut off fixtures. Mr. Sauer stated his only other question is with regard to the modulars being temporary, when we approve this conditional use permit are we approving them as temporary or will they somehow become permanent?  Mr. Blake inquired if there is a way to put a condition that these modulars be removed when the project is complete and Mr. Banchefsky stated absolutely. Mr. Henderson stated that this is the Certificate of Appropriateness, not the Conditional Use. Mr. Sauer stated that he is asking that the modulars be temporary in nature and if the need arises for the modulars to become permanent he prefers that they have to come back in. Mr. Hackworth inquired when the modulars were going to go away. Mr. Utterback stated that at the end of the total project they are scheduled to go away, they have that as part of the package with the modular company, to get rid of twenty plus of these modulars throughout the district. The company is going to take them all at one time.  Mr. Blake clarified that this is a phase occupied renovation, classrooms will be moved into the modulars while the work is done inside the building. Mr. Hackworth inquired if we could hope they are removed by fall of 2011. Mr. Utterback stated it depends on exactly when that company can take them all at one time.  It is part of the lease agreement that they all be removed at the same time. 

 

Mr. Hackworth inquired if there will be a new sidewalk or entrance to Tiger Stadium.  Mr. Diesler clarified the location of the sidewalk on the site plan.  Mr. Hackworth clarified that pedestrians won’t have to walk down the middle of the parking lot to get into the stadium. Mr. Hackworth inquired if there would be additional parking in the parking lot to the north that is currently gated. Mr. Diesler stated the proposal is this will become an open parking lot.  The maintenance fence will be pushed back, have two gates and will be used for service vehicles.  Mr. Hackworth inquired if this will increase the number of parking spaces.  Mr. Diesler advised the current parking is 250 spaces and in completion will have 276, not including the bus parking lot which will be used for overflow parking during football games.

 

 Mr. Hackworth inquired where the standing seam roof is.  Mr. Henderson advised those are both waivers for the canopies, that those would be standing seam metal on the new entrance features.  Mr. Hackworth stated there will be two conditions, one would be the lights and one would be the standing seam.  Mr. Henderson stated that is correct, if five of the six members vote for it they would be allowed to put the shoe box style lights and the standing seam metal roof. 

 

Mr. Blake clarified that the other conditions would have to meet the commercial design standards.  Mr. Henderson stated that is correct, the dumpsters are not stated as a condition because, unless the commission votes to waive it, they have to put in the enclosures with the wood doors by the nonresidential design standards, and they are going to do that.  Mr. Blake clarified that is the only issue in here that is going against their plans.  Mr. Henderson stated that is correct.

 

 Mr. Hackworth inquired if the modulars coming in will have concrete pads.  Mr. Diesler stated there will be a ramp that comes out to a concrete pad that leads back to the main drive.  Mr. Hackworth stated he is glad to see the school is addressing some of the hazards in front of Ridgeview.  This will improve the traffic flow and will separate the cars from the busses.

 

Mrs. Evans inquired if moving the canopy area away from the building will create a waterfall affect.  Mr. Diesler stated no, it will have a regular gutter with downspout.  Mrs. Evans clarified that standing seam is not an approved material in our commercial design standards. Mrs. Evans inquired if this was a true standing seam with the clips on the end.  Mr. Diesler stated it is. Mrs. Evans stated it makes sense to her to keep the same look as is already there.

 

Mr. Bosch stated he did not have any problem with the standing seam and the dumpster enclosure is wonderful. Mr. Bosch stated the light plan given to the Commission is useless because you cannot read it, and he would request in the future that these plans are presented to the Commission in a size that they can read. Mr. Bosch stated in looking at the light plan it did not show the extra lights down the divided walkway, so that the only way you could see that would be in the light criteria.  Mr. Bosch stated he understood the lights would be the same box fixture and questioned if they would be the same ballast and wattage as are currently there. He stated the current ones are way too bright and if the new ones would be the same it would just blind everyone because the majority of the lights are right up front next to Hill Road.  Mr. Henderson stated the new ones will be required to meet our foot-candle requirements. Mr. Bosch clarified if the new ones are 200 watt; Mr. Diesler stated they were meeting the foot candle requirement coverage of the site.  Mr. Henderson stated it will match the same style and he believes it was actually a smaller wattage.  Mr. Bosch requested that Mr. Henderson verify the wattage. Mr. Bosch stated anything that can be done to get rid of the modulars would be great and he would support adding that as a condition as well as the two waivers that are required.

 

Mr. Nicholas stated he understood the details on the dumpster enclosure would be worked out by staff, but his concern was they are askew and it will be an odd enclosure depending on how it is constructed. Mr. Nicholas stated he was willing to let staff work out with the applicant what that would look like. He is also grateful for the new traffic patterns and he was happy to see the car and bus traffic area separated.  As far as lighting, he sees eleven new poles at the bus area and the car drop off and questioned if there were plans for installing lighting in the newly created parking by the stadium, and if consideration has been given to putting any lighting in the parking spaces in the back at the southeast corner of the building.  Mr. Diesler stated they have not discussed lighting in the north lot to this point, and other than the security lighting that is in the back, they do not plan on adding any additional lighting.  Mr. Nicholas clarified that above the main entry on the exiting roof; there will be glass that lets daylight down into the corridor and the administration area.

 

Mr. Bosch stated there was a question on lighting under the canopies and questioned if that was looked into.  Mr. Diesler stated they were currently showing low lighting that is shining up and illuminating the underside of the canopy, although they were still looking at putting lighting in the underside of it.  He stated they will light it on the underside, they just have not decided how to do it as yet.  Mr. Henderson stated if it is exposed lighting, the fixtures will have to be submitted for review. Mr. Nicholas stated he did not think this would be a big problem if they were a small profile fixture. Mr. Henderson stated we have not seen an application for that style of lighting and he would have to confer with Mr. Schultz on this issue.

 

Mr. Hackworth stated he noticed that parking spaces back up to the new sidewalk that goes back to the stadium and since there will be no new lighting back there,  he questioned if  stop blocks will be put in the parking spaces and Mr. Diesler stated they would put parking blocks in there. Mr. Hackworth further clarified this will meet all ADA requirements.  Mr. Nicholas stated he would like to see a couple of lights on the sidewalk area as well, and Mr. Utterback stated they are making every effort to improve that side as much as possible.  Mr. Nicholas stated he appreciates the effort the district is going through to get some of these improvements made. Mr. Utterback advised they are making every effort to improve that side of the building as much as possible. 

 

Mr. Blake stated his concern was that if this passed it would be with the waiver of the two items on the standing seam roof and style of light fixtures, He further stated he would like to have something included in the motion regarding the temporary nature of the modulars. Mr. Nicholas moved to approve the Nonresidential Design Standards Certificate of Appropriateness for Architectural, Site Plan, and Lighting for renovations to Ridgeview Junior High School with the following conditions:

 

                  1.   That staff work with the applicant on the dumpster enclosure design and the light fixtures that will illuminate the canopies.

 

                  2.   That the removal of the modulars, with exception of the one modular unit being used as a construction trailer at Ridgeview Junior High School, shall occur consistent with their current lease agreement as soon as possible.

 

                  3.   That parking blocks shall be added to the sidewalk closest to the stadium.

 

And the following waivers for the Nonresidential Design Standards in Appendix IV would be required:

 

                  1.   That the standing seam metal roof for the building as proposed shall be allowed unless waived by two-thirds of the Planning and Zoning Commission.

 

                  2.   That the light fixtures shall be a gooseneck style fixture unless waived by two-thirds of the Planning and Zoning Commission.

 

Mr. Bosch seconded the motion.  Mr. Hackworth stated he would like some clarification on the modular issue and Mr. Nicholas stated his motion referred to the modulars at this site only.  Mr. Blake stated his concern was that the construction would be completed at Ridgeview, the students are back in the classrooms, and these modulars would sit there for two years.  Mr. Utterback stated the lease on the modulars runs out at a certain time, and the older ones that are already there, and have been there for a number of years, they want to take them at the same time they take the rest of them out of District.  Mr. Utterback stated the older ones may be there a little bit longer, and when the lease does run out they may have to move some of those to other buildings if they need additional space when they do the renovations at other schools.  Mr. Sauer stated then as he understood it, the current modulars that are already there may be staying at Ridgeview, but there would not be a problem with removing the news ones that you are adding,   once renovations are done. Mr. Utterback stated that was correct.  Mr. Hackworth stated the question was how many years these modulars would be at the schools and Mr. Utterback stated it would probably be two to two and one-half years.  Mr. Nicholas stated he was comfortable with his motion based upon their lease agreement because if they break their lease agreement they could face penalties. Roll call was taken with Mrs. Evans, Mr. Nicholas, Mr. Blake, Mr. Hackworth, Mr. Bosch and Mr. Sauer voting “yea”.  Motion passed, 6 - 0.

 

C.     Review and request to approve a Conditional Use Permit for School

 Regulations for an addition to Pickerington Central High School.  Mr. Henderson reviewed staff’s report provided to the commission and stated the applicant is proposing an addition to the building that includes a 1,100 square foot addition along the north side of the building, installation of five temporary modular buildings on the western parking lot and modifying the existing lighting throughout the parking lot.  Mr. Henderson stated staff supports the conditional use permit for the school renovations that comply with the minimum zoning code requirements.

 

Mr. Blake inquired if there were any questions of comments from board members. Mr. Nicholas moved to approve; Mr. Sauer seconded the motion.  Roll call was taken with Mr. Sauer, Mrs. Evans, Mr. Bosch, Mr. Nicholas, Mr. Hackworth and Mr., Blake voting “yea”.  Motion passed, 6-0.

 

D.     Review and request for a motion to approve Nonresidential Design

Standards Certificate of Appropriateness for Architectural and Site Plan for an addition to Pickerington Central High School. Mr. Henderson reviewed staff’s report provided to the commission and stated the applicant is proposing renovations to the building that include a 1,100 square foot addition to the rear of the building on the north side, installation of five temporary modular buildings on the western parking lot and modifications to existing lights in the parking lot. Staff supports the Certificate of Appropriateness for Architectural and Site Plan that complies with the minimum zoning code requirements and the following waiver; that the light fixtures shall be gooseneck style fixtures unless waived by two-thirds of the Planning and Zoning Commission. 

 

Scott Diesler with SHP stated he has one comment on the lights. The traditional gooseneck fixture per the zoning code is not complimentary to the building style which is very contemporary.  Mr. Hackworth inquired if there is a reason they are not going with the same fixture as the other buildings. Mr. Diesler stated at Ridgeview they were matching a simple shoebox fixture.  They are matching the style of the building here. Mr. Bosch clarified that all 42 lights and poles will be replaced. Mr. Bosch clarified this is just in the parking lot and nothing along Opportunity Way, Mr. Diesler stated just those on school property.  Mr. Bosch inquired if those along Opportunity Way and the Library as well are the shoebox style. Mr. Henderson stated he believes that is correct. Mr. Bosch stated it probably doesn’t make any sense to come in and change to lights that don’t match.

 

Mr. Nicholas inquired if the architectural consultants came in on this one. Mr. Henderson advised staff was able to do this as it is a small addition. Mr. Nicholas inquired about the location of the modulars. Mr. Diesler stated they are between the building and the ball fields due to the number of students coming in and out of the building to access the modulars and to comply with ADA access.  There are some students in wheel chairs and  they will be able to exit the doors by the office and use the sidewalk. It is closer access for a larger amount of students to get in and out of the building and get from class to class within the time period.  

 

Mr. Sauer inquired with regards to the parking does that lot get full during the school day.  Mr. Diesler advised one parking lot was fairly full during the day, however others were not nearly as full.  Mr. Henderson stated Mr. Schultz had visited the site and there was more than enough parking on the western lot.  Mr. Blake stated that lot was usually not one-third filled.  Mr. Sauer inquired if these modulars will be tied up in the same lease agreement that you talked about, if we put the same condition on there that’s not going to create an issue?  Mr. Utterback stated they are in the same lease.

 

Mr. Hackworth inquired if the bigger modulars are six room classrooms? Mrs. Reade stated that is a six classroom.  Mr. Hackworth stated that he had hoped to see the modulars go away and now we have to see them for a couple more years.  Mr. Diesler stated that for the phasing plan and the way they are dealing with the two classroom wings, to get people back in and out of the building, this is the best location. Mr. Blake inquired on the build out time on the Central modifications.  Mr. Diesler stated the construction is 15 months as scheduled now.  Mr. Reade advised this will impact two summers and one school year.

 

Mrs. Evans clarified that they are just building an addition of 1100 square foot and inquired if we are displacing students.  Three people answered simultaneously that they were doing interior renovations. Mrs. Reade stated they were phasing it so that the whole building would not be outside at one time, a portion of the students would be, as at Ridgeview.  Mr. Diesler stated there are 16 – 18 classrooms per floor, per classroom pod and it will be done by floor, by classroom wing. 

 

 Mr. Blake moved to approve the Nonresidential Design Standards Certificate of Appropriateness for Architectural and Site Plan for Pickerington Central High School  with the following condition:

 

                  1.   That the removal of the modulars, with the exception of the one modular unit being used as a construction trailer at Ridgeview Junior High School, shall occur consistent with the current lease agreement as soon as possible.

 

 

 

 

And the following waiver for the Nonresidential Design Standards in Appendix IV would be required:

 

                  1.   That the light fixtures shall be a gooseneck style fixture unless waived by two-thirds of the Planning and Zoning Commission.

 

Mrs. Evans seconded the motion. Mr. Nicholas inquired if this passes what happens with the lights?  Mr. Henderson stated if it’s a majority vote, they will be allowed to put in the ones they proposed.  Roll call was taken with Mr. Blake, Mr. Bosch, Mr. Nicholas, Mr. Sauer, Mrs. Evans and Mr. Hackworth voting “yea”.  Motion passed,  6 -0.

 

E.      Review and request  for a motion to approve a Conditional Use Permit for

Outdoor Service facilities for Giant Eagle located at 873 Refugee Road.  Mr. Henderson reviewed the staff’s report provided to the commission and stated the applicant is proposing to sell seasonal items outside  on the sidewalk along the front of the  building including soil, mulch, annual and perennial plants, firewood, water softener etc.  They are proposing the area to be approximately 720 square feet during the spring and summer seasons and 160 square feet during the fall and winter seasons.  He stated staff supports the conditional use permit for outdoor storage area for Giant Eagle that complies with the minimum zoning code requirements and the following conditions: 

 

                  1.   That 720 square feet of outdoor storage area shall be permitted during the spring and summer

                 

                  2.   That 160 square feet of outdoor storage shall be permitted during the fall and winter.

 

 Mr. Robert Kottenstette stated he is the store manager of the Giant Eagle store.  He stated that the 160 square foot usage is for items such as a Red Box DVD box, firewood, pop machines and water softener salt.  The additional space during the spring and summer would be used for soil and mulch. The sidewalk adjacent to the building is approximately 20 feet wide. He stated there was some concern with having product stored under the canopy by the fire department, however there is a sprinkler system set up under the canopy for any combustible materials.  

 

Mr. Hackworth clarified the PNC bank area was approved for a patio primarily used by smokers. Mr. Hackworth further stated as long as there were sprinklers under the canopies he has no problem with this.

 

Mrs. Evans inquired if this new area is subject to impact fees and Mr. Henderson state he was not sure and that Mr. Banchefsky could review this.  Mr. Banchefsky sated that is something he will have to look into.

 

Mr. Sauer moved to approve the Conditional Use Permit for Outdoor Service Facilities for Giant Eagle with the following conditions:  

 

                  1.  That 720 square feet of outdoor storage area shall be permitted in the spring and summer.

 

                  2.   That 160 square feet of outdoor storage area shall be permitted in the all and winter

 

Mr. Bosch seconded the motion.  Roll call was taken with Mr. Nicholas, Mrs. Evans, Mr. Hackworth, Mr. Sauer, Mr. Blake and Mr. Bosch voting “Yea”.  Motion passed, 6-0.

 

F.      A public hearing and review and request for a motion to approve a Rezoning

 for approximately 1.09 acres located at 108 Hill Road North (parcel #041-026-2600) from R4 Residential to O Suburban Office for a hair salon. Mr. Blake opened the public hearing at 9:05 p.m. Mr. Charlie Vansant stated he is a nearby property owner and inquired what else is allowed in O Suburban Office other than a hair salon.  Mr. Henderson stated it would allow for such things as some retail, daycare, there are some conditional uses such as hospitals, restaurants, elderly housing.  Mainly it will be low intensity customer usages types of places with beauty salons, insurance companies etc. Mr. Bosch stated for clarification any conditional use would have to come to this board for approval and Mr. Henderson stated that was correct. Mr. Blake inquired if there were any other questions, comments or concerns.  Mr. Blake closed the public hearing at 9:08 p.m.

 

Mr. Henderson reviewed staff’s report provided to the commission and stated the applicant is proposing to rezone 108 Hill Road North from R4 residential to O Suburban office. The existing single family house would be converted to a beauty salon which is a permitted use in the O Suburban Office district.  Mr. Henderson stated there is access from Hill Road North. To the north is a commercially zoned home and Donley Concrete Cutting, to south and east are single family houses, to the west is residential, commercial and office uses that front Hill Road North. Mr. Henderson stated the board would not be approving site plan, parking etc. at this meeting, the applicant will be required to come back in front of the board for the Certificates of Appropriateness for building elevations,  site plan, parking, landscaping, lighting however the applicant did submit a plan showing that information.  Mr. Henderson stated staff supports the rezoning request.  This is similar with others uses up and down Hill Road North in this area.  Mr. Blake clarified this is strictly for rezoning. Mr. Henderson stated that is correct.  Mr. Blake asked for clarification on the difference between Office Suburban and Planned Office Suburban.  Mr. Henderson stated that the others that came needed waivers for set back requirements for parking and building.  On this one they believe they can meet all parking and building setbacks required in the standard O district. 

 

Mr. Matt LaBuhn stated he is representing Sandy Hague, the owner of the property, and that Mr. Mike Barker, the engineer and surveyor, is also here. Mr. Blake inquired if there were any comments, questions or concerns with staff recommendations.  Mr. LaBuhn stated there were none. 

 

Mr. Sauer inquired as to the chair size of the salon. He stated he realized traffic would not be intense however Borland is a relatively small street.  Sandy Hague stated if maxed out it would be eight people, probably five people would work at the same time, making a total of ten people if each has a customer at the same time. Mr. Bosch clarified that a typical session lasts 45 minutes and on a great day there could be 25 cars in and out. 

 

Mr. Charles Taylor stated that makes eight cars for people who work there. Ms. Hague stated yes, if they were all there at the same time.  Mr. Bosch clarified that typically four stations would be filled at the same time.  Mr. LaBuhn stated the odds of people all leaving at the same time is not great, they do not anticipate stacking issues. Mr. Henderson stated the City Engineer is requesting an additional 10 foot right-of-way along Hill Road North and this would be part of the process for the Certificate of Appropriateness. Mr. Taylor inquired how that would cut into the parking lot.  Mr. Henderson stated we would see that during the discussion for Certificate of Appropriateness. Mr. Blake stated that  today we are just looking at the rezoning. The staff engineer will review that to insure that it meets the requirements of the City before it comes in.  Mr. Vansant inquired if there would be buffer requirements.  Mr. Henderson stated there would be a Certificate of Appropriateness for landscaping, part of that is buffering when there is a commercial or office use next to residential use.  Mr. Vansant inquired if that would be fencing or landscaping, Mr. Henderson stated it can be a mixture and will be determined at that time.

 

Mr. Hackworth clarified that measurements of Borland Street are currently 20 foot from the centerline. There is a 40 foot right-of-way, 20 foot on each side. Mr. Bachman would like to go to 30 foot on the applicant’s side so we at least have 50 foot right-of–way.   Mr. Hackworth clarified that abandoning the curb cut is not part of the rezoning. Mr. Blake stated that this is just the Engineer’s comments with the submittal.  Mr. Hackworth inquired if it’s the same with the drainage, Mr. Bachman stated that will be addressed later. Mr. Bachman clarified that a project of this size would not warrant a widening on Hill Road.  Mr. Taylor stated it is hard now for a car to turn right onto Hill Road North from Borland Street and stay in its own lane  when someone else is coming onto Borland Street. Mr. Hackworth stated he did not have a problem with rezoning and does feel the right-of-ways should be dedicated. Mr. Banchefsky stated now would be the time for the right-of-way the City wants.

 

 Mr. Blake inquired if the applicants have had a chance to review that. Mr. LaBuhn stated they didn’t have time to redo what was submitted but it still will work without needing any variances. Mr. Hackworth inquired what the width of Borland is.  Mr. Bachman stated he thinks Borland is 33 feet wide. Mr. Bachman stated if we get another five feet there it does not look like it will impact the development.  Mr. Taylor stated there are no sidewalks on Borland. Mr. Sauer clarified that he thinks they would be required to put in a sidewalk along Borland once they come in for the site plan for the Certificate of Appropriateness.

 

Mr. Blake stated the applicant has expressed his approval with the 10 foot right-of-way on Hill Road.  Mr. Bachman stated he recommends the five foot right-of-way on Borland.  Mr. LaBuhn stated they do not have an issue with that however some of the houses along the south side of Borland may encroach into the right-of-way in the area.  Mr. Bachman stated that is possible. Mr. Bosch stated the extra five foot would allow the radius to be widened.  Mr. LaBuhn stated they have no issue with that.  Mr. Nicholas inquired what we need to do during a motion as far as the dedication of the right-of-way.  Mr. Henderson stated that becomes a condition that would be put on now.

 

Mr. Nicholas moved to approve with staff recommendations including the motion for the ten foot right-of-way along Hill Road North and the five foot right–of-way  along Borland Street; Mr. Bosch seconded the motion.  Roll call was taken with Mr. Hackworth, Mr. Sauer, Mr. Nicholas, Mr. Blake, Mr. Bosch and Mrs. Evans voting “Yea”.  Motion passed, 6-0.

 

                  G.  Review and request for a motion to approve a Conditional Use Permit for the expansion of athletic fields and a new community center for PYAA’s  Sport Complex located within the Wellington Park Subdivision. Mr. Henderson stated the applicant has requested this item be tabled.  Mr. Bosch moved to table, Mr. Sauer seconded the motion.  Roll call was taken with Mr. Bosch, Mr. Nicholas, Mr. Sauer, Mr. Hackworth, Mrs. Evans and Mr. Blake voting “yea”.  Motion passed, 6-0.  (TABLED, 04-13-10)

 

4.                        REPORTS

              

A.     Planning and Zoning Director

 

                        (1)        BZA Report.  Mr. Henderson stated the Board of Zoning Appeals

did not meet in meet in March,  There are three items on the agenda for April.

 

                        (2)        FCRPC.  Mr. Henderson stated there was an extension on Winding Creek and it was approved.  There was also one for a re-plat for Meadowmoor and that was approved.      

 

5.                        OTHER BUSINESS

A.     Commission Discussion

        

Mr. Blake stated a gentleman called him regarding banners in the window

 of the old service station on Hill Road at Columbus Street. Mr. Blake stated Mr. Henderson has told him those are legal.  Mr. Henderson stated he believes code enforcement reviewed this a year ago and because they are inside the window they can have 25% of the window.  Mr. Blake stated the gentleman was livid that he has been told to take banners down and these two banners have been there for two years. Mr. Henderson stated he will pass this on to code enforcement. Mr. Henderson stated that code enforcement is no longer under Planning and Zoning, it’s now under the Building Department. 

 

Mr. Blake stated his neighbor stated they were going to put no parking signs on MacKenzie where it dead ends into the disc golf course.  Mr. Blake stated he brought that to Mr. Henderson’s attention and he will follow up on that.  Mr. Nicholas stated there was a situation in Melrose in the past with residents complaints of people parking in front of their homes and going to ball games and permit parking was initiated. The residents had to then get a permit from the City so that the City would know who could park there. 

 

Mr. Hackworth stated Green Leaf Grill has a lot of signs up.  Mr. Henderson stated that code enforcement and he are working on that and he believes Mr. Mahaffey may be working with the Law Director on this also. The arrow sign seems to disappear during the day and comes back out at night.  Mr. Blake stated perhaps Mr. Mahaffey needs to come in during one evening.  Mr. Blake stated there has been some discussion with Mr. Mahaffey regarding his coming in during off hours because people do play the game.  He further stated he was in a meeting where the City Manager directed Mr. Mahaffey to work other hours. Mr. Banchefsky inquired why we don’t have the Police Department take a time and date stamped picture of it. Mr. Blake stated there’s a guy running a body shop in his neighborhood that starts at 6:00 p.m. because he knows Mr. Mahaffey is not going to be there to see it.  He shuts it down at 6:00 a.m. He is painting cars in his garage, cars without bumpers or tags. Mr. Blake stated everybody in the City from the Mayor to the Police Chief has seen it, but Mr. Mahaffey never sees it, maybe with Mr. Mahaffey working under Mr. Hopper this will get taken care of.  Mr. Blake stated he means a full sized body shop, he’s spraying cars.  Mr. Henderson stated he will pass this on to code enforcement.

 

Mr. Bosch stated he was at a civic association and someone inquired if the City has anything regarding clearing sidewalks.  The person who spoke to him lives on a corner that is a bus stop. People on the side cleared their drive but did not go to the corner and kids were lining up five feet out into the street because they couldn’t get to the sidewalk. Mr. Bosch inquired if there is anything on the books and if so does the city have the ability to enforce that.  Mr. Henderson stated he would talk to the Service Department, he believes we have something about snow removal.  Mr. Sauer stated he thinks there is an ordinance and he will check on that and will bring that up at Safety meeting.

 

Mr. Blake inquired if there were any other commission discussion.  Mr. Bosch asked about the Refugee Road Corridor study.  Mr. Henderson stated they are working on it, the  preliminary maps of the environmental and traffic are done.  Mr. Bosch stated as code enforcement is now under the Building Department maybe we need to have Mr. Hopper come in to a meeting.  Mr. Bosch stated we are coming into the busy season and the meetings could run longer.  He inquired if we could come in a half an hour earlier to meet with Mr. Hopper to discuss this.  Mr. Bachman stated he has been very open to coming in for various meetings however he lives a ways from here so to have him staying to 9:30 would be tough.  Mr. Blake inquired if anyone would have a problem with scheduling a work session prior to the next Planning and Zoning Commission meeting to allow the Commission to discuss code enforcement issues. 

 

He stated if the City Manager approved it, he would request Mr. Hopper attend the work session.  All Commission members concurred they would like to schedule a work session for May 11, 2010, at 6:30 P.M. for discussion regarding code enforcement.

 

Mrs. Yartin stated they found the sidewalk issue.  Mr. Henderson stated it basically says no one shall fail to keep their sidewalks clear from snow.

 

Mr. Sauer stated there is a hole in the outdoor enclosure at Happy Endings.  Mr. Henderson stated there was, however he drove by today and the patio enclosure is gone.  Mr. Sauer inquired if there has been a procedure put in place, or some kind of guideline.  Mr. Henderson stated that they met with Glaven Feher on another matter and staff did mention it to them, asked if they had ideas, thoughts or experience with any other types of outdoor enclosures.  He doesn’t know if it has gone any further than that and Mr. Schultz would have a better idea on that. 

 

                  B.   S.R. 256 Safety Project. Mr. Bachman delivered a presentation on the State Route 256 Safety Project.  S.R. 256 from I-70 to Refugee Road is highly congested with over 130 car accidents a year.  Changing the current 12 foot lanes to 11 foot, using the four foot of concrete shoulder on each side and restriping would allow a third southbound lane that currently ends at  Marcus Cinema to continue to at least Refugee Road.  This would be done when ODOT is ready to resurface S.R. 256.  There is an urban paving program where they pay 80% of the paving cost and the City would pay 20%.  He is meeting with ODOT District 5 to discuss this concept.  Northbound on S.R. 256 coming to S.R. 204 there are two lanes, on the other side there are three lanes. Adding a third lane there matching the three on the other side would improve the flow there. He proposes overhead mast arms with directional lane signs. There is a similar situation at the traffic signal at S.R. 256 and I-70, with three lanes approaching and four on the other side. Currently there is a striped off area that could be lengthened to allow an additional lane.

 

Median islands to soften the look should be added where possible, similar to Diley Road.  He proposes that the signals be put on mast arms with a signal head over each lane, with large street names placed on the mast arms. There are no street lights at these intersections and those could also be on the signals. Also a proposal would be lowering the speed limit to 45.  He proposes to submit this to ODOT for safety grant and get 90% funding.  He would consider asking the township to contribute something to this, their residents travel this corridor. He would even approach the County Engineer. He is seeking input from everyone.

 

Mr. Hackworth inquired how many of our traffic lights have a battery back up.  Mr. Bachman stated every one of our signals from Stonecreek N to Diley Road will have battery back up.  Mr. Hackworth stated there are more streets lights on the Canal Winchester portion of Diley Road than there are in the City.  Mr. Bosch stated that came with the development through there. Mr. Blake inquired if the new traffic light on Hill Road south of Diley will remain on flashing yellow. Mr. Bachman stated it will stay flashing yellow until traffic size warrants it being turned on.

 

 

 

6.                        ADJOURNMENT.  There being nothing further, Mr. Blake moved to

adjourn; Mr. Nicholas seconded the motion.  Mr. Blake, Mrs. Evans, Mr. Bosch, Mr. Sauer, Mr. Nicholas and Mr. Hackworth voted “Aye”.  Motion carried, 6-0.  The Planning and Zoning Commission adjourned at 10:10 P.M., April 13, 2010.

 

RESPECTFULL SUBMITTED:

 

 

 

______________________________

Karen I. Risher, Administrative Clerk

 

ATTEST:

 

 

 

______________________________________

Lance A. Schultz, Planning and Zoning Director