PARKS & RECREATION BOARD

CITY HALL, 100 LOCKVILLE ROAD

WEDNESDAY, SEPTEMBER 29, 2010

REGULAR MEETING

7:00 P.M.

 

 

1.      ROLL CALL.  Mr.  Dean called the meeting to order at 7:05 pm., with roll call as follows:  Mrs. Carter, Ms. Hammond, Ms. Lisk, Mr. Barletta and Mr. Dean.  Mayor O’Brien, City Manager Bill Vance,  Service Manager Edward  Drobina, Recreation Administrator Rebecca Medinger, Service Department Administrative Assistant Angie Perrine were also present

 

2.      APPROVAL OF MINUTES of June 30, 2010 Regular Meeting.  Mrs. Carter moved to approve; Ms.  Hammond seconded the motion. Mr. Dean, Ms. Hammond, Ms. Lisk and Mrs. Carter voted “Aye” with Mr. Barletta abstaining.  Motion carried, 4-0.   

 

3.      REORGANIZATIONAL MEETING.  Ms. Hammond made a motion to stay the same until the end of the year; Mrs. Carter seconded the motion.  Mr. Dean, Ms. Lisk, Mr. Barletta, Ms. Hammond, and Mrs. Carter voted “Aye”.  Motion carried, 5-0.

 

4.      COMMUNITY COMMENTS.   No comments.

    

    

       5.   REPORTS.

      a.   Introduction of new Recreation Administrator

 

            Mr. Drobina stated that he would like to introduce Rebecca Medinger to the board       she is the new Recreation Administrator.  The board all welcomed Ms. Medinger        to the city.                     

     

b. Parks and Recreation Director’s Report

 

     Mr. Drobina stated that everyone should have received his August and September         reports and asked if anyone had any questions he would be happy to answer them. 

     He also commented that Ms. Medinger also gave a report out.  Mr. Dean          commented that the city was down this year in pool memberships and asked what          impact this had.  Mr. Drobina replied that he didn’t feel there was a significant impact they didn’t make as much money this year but still had enough money     from pool passes and impact fees to make the pool payment.  Ms. Lisk wanted to          know what the occupant limit is at the pool she had noticed that this was a    question from last meeting.  Ms. Medinger responded that she had asked the Board of Health this question and they said for a pool this size they estimated 600      people.  Ms. Lisk replied that we were about 50 passes off this year.  Do you   know how many were sold last year, asked Ms. Lisk.  Ms. Medinger stated 635          passes sold last year and 576 passes this year. 

 

     Mrs. Carter asked, what kind of damages we are getting at the new disc golf     course.  Mr. Drobina replied that someone had painted one of the baskets and they         put stones around the base of the basket and put signs in it.   Mr. Dean asked if        they spent a lot of money fixing it.  Mr. Drobina replied, no the basket is still          painted. 

 

     Mr. Drobina asked if they wanted to discuss the disc golf tournament now or later.

     Ms. Medinger commented that the tournament was scheduled for Sunday,         November 14th and estimated 90 participants would be there.  Paul Jay would be          holding the tournament.  He helped the city out with the planning of the new disc           golf course and would be handling everything for the tournament, the registrations           and labor.  The city would not have to do anything for it.  Mr. Barletta stated that           he had read there were going to be some signs put up for the event.  Ms. Medinger     stated yes, he was placing some signs up two weeks prior to event but the course       would still be open to the public.  Ms. Hammond made a motion to accept Mr.     Jay’s request for the disc golf course tournament to be on Sunday, November            14, 2010; Mrs. Carter seconded motion.  Mr. Barletta, Ms. Lisk, Mr. Dean,      Mrs. Carter, and Ms. Hammond voted “Aye”.  Motion carried, 5-0.  Mr. Drobina      stated that at some point the board needed to discuss whether we are going to rent      the course out to people and if so for what amount.  How will we let people know       the course is closed that day or even if we want to do something like this.  Mr.   Dean questioned what other cities do who have courses.  Ms. Medinger            commented that she had already checked into this and Columbus has two disc   golf courses and the one at Lancaster, they both currently do not charge, no             renting available its first come first serve basis.  In the case of a tournament they           keep it open to the public and have had no problems.  Ms. Medinger stated she             had made up an application for the board to review and that she had Mr. Jay complete the community events packet.  Ms. Lisk asked the question how they go   about sign sponsorship at the course.  City Manager, Mr. Vance stated that council has an ordinance which provides them the opportunity to consider any    proposes in regards to sponsorship related to any city facilities.  The disc golf    course is a city facility and if someone wanted to propose a sponsorship idea the      city council could consider it, or modify it.  The city has some flexibility in      regards to this.  Mr. Drobina commented that at this time no one has sponsored             the course or any holes or signs.  Mr. Drobina stated that he would like the board      to come up with ideas and make a list of guidelines.  Some more discussions went    on regarding these issues.  Ms.  Hammond made a motion to recommend to      council that we are in favor of the following guidelines (1) signage  (2) proof        of insurance and application (3) $100 deposit for clean-up (4) Two weeks          notice;  Mr. Barletta seconded the motion.  Ms. Lisk, Mrs. Carter, Mr. Dean,             Mr. Barletta, and Ms.   Hammond voted “Aye”.  Motion carried, 5-0. 

 

c.   Council Representative’s Report

 

     Mr. Barletta commented that council was concerned that the fall brochure was               not received by all residents that were distributed in the newspaper.  Ms.         Medinger replied that the fall brochure was placed in the Times-Sun which covers           16,000 homes in Pickerington and I was told everyone receives this newspaper.            We list in the previous brochure the date the new one will be out.  It is noted      in columns in the newspaper.  Also, it is on the cities website and can be          downloaded at any time.  We have extra brochures located in front lobby at City      Hall, the Parks & Recreation window, the Pickerington Library and the             Pickerington Chamber of Commerce.  We are already providing many ways to receive the brochure.  Ms. Hammond commented that she found out by Facebook      about the brochure and thought we should promote that it’s located on Facebook.       Ms. Lisk asked if we have ever placed them in businesses.  Ms. Medinger replied        that she didn’t know if they had in the past but she would look into this.  Mayor      O’Brien stated that he was one of the residents that didn’t receive a copy in his newspaper.  Ms. Medinger stated she didn’t know why but would see if she can           find out some answers.  Mr. McKinley a Pickerington resident commented that if      council is worried about the brochure getting out, then council should make a line            item in the budget for this to be mailed out.  Mr. Barletta stated he appreciated his      comment and would inform council. 

                                                         

 

             

6.   BOARD DISCUSSION ITEMS.        

             a.  Advisory Committee Bike Trails

                 

                  Mr. Barletta asked if the board wanted to get more involved in this project and be                                 able to make some suggestions to an advisory committee.  Currently there are no                                    plans of building any bike paths and we have no money in the budget for this. 

 

             b.  2011 Impact Fee Money Ideas

 

                  Mr. Barletta stated that we get money from the impact fees for Parks &                                           Recreation and the pool should be paid off this year.  I would like to get some                           ideas on what we could use this money on.  Mr. Dean asked if we could use this                                 money for a fence at the community gardens because of animals getting into the                          gardens.  Mr. Drobina  replied he was not sure this money could be used for this.                                 Impact fees are to expand not to repair.

 

                   Mrs. Carter commented that she would like to see some work done at the top of                            Sycamore Park.  The pavilions that are not kept up could be repaired and rented                                   and the playground equipment could be replaced.  This has been talked about in                              the past.  If you walk the whole park the benches at the bottom have been                                         replaced, the ones at the top for fishing are not. The barbeques have not been                           replaced and are old.  We need to improve our existing parks.  Mr. Drobina stated                                he thought we could use the money for new playground equipment because of                     growth, but not to repair the existing shelters or barbeques.  We could use the                           impact fees to build new ones but not to repair.

 

                  Ms. Hammond commented that the ball fields on Diley Road need some stands                                     for people to sit on.  These ball fields bring in big crowds and no place to sit.  Ms.                     Lisk commented that she completely agrees with that.  No stands just ball fields                                  and parking lot.  Mr. Barletta stated that maybe we could partner together with                                 these non-profit recreation groups who have funds and put in some grand stands.

                  The budget is going to be very tight and we need to look at these groups for help. 

                  Mayor O’Brien commented that just because we have this money coming in                              from impact fees doesn’t mean we have to start spending it right away.  We could

                  save the money and possibly come up with some kind of recreation facility.  I’m                                     not talking about some 20 million dollar place, but some kind of a building that                           would help generate revenue.  Ms. Lisk questioned if we could approach                                                businesses to sponsor community things, such as softball fields, is this allowed or                                 has it been tried in the past.  Mayor O’Brien stated that these are legal questions                                   that he doesn’t have the answers, they would have to do some checking into.                                 Mr. Vance commented that in these economical times it is very hard to go door to                               door and ask people for money.  But this is something we could place on our                       website if people or businesses wanted to sponsor city recreational opportunities,                                  equipment, or facilities.  Mr. Barletta made a motion to place on the website                                  an invitation to sponsor a facility, or buy equipment for the Parks &                                             Recreation Facilities;  Ms. Lisk seconded the motion.  Mr. Dean, Ms.                                          Hammond, Mrs. Carter, Ms. Lisk, and Mr. Barletta voted “Aye”.  Motion carried                   5-0.                                       

                             

                 

7.   OTHER BUSINESS.  Ms. Lisk asked the question how do we come up with the date for         Beggars’ Night.  Ms. Medinger stated that MORPC comes up with this date they do not             like to have it on Friday, Saturday or Sunday.  Mr. Vance commented that it’s a regional       planning organization that coordinates with the Columbus area.  Mr. Drobina stated they       hope that all cities, villages will use the same date to avoid people going from one city     to another.               

 

8.   ADJOURNMENT.   Their being nothing further, Mrs. Carter moved to adjourn,       Mr. Dean seconded the motion.  Ms. Hammond, Mr. Barletta, Ms. Lisk, Mr. Dean and      Mrs. Carter voted “Aye”.   Motion carried, 5-0.  The Parks & Recreation Board       adjourned at 8:00 P.M. on September 29, 2010

    

 

     

 

 

  RESPECTFULLY SUBMITTED: 

 

 

 

 ___________________________________

 Angie Perrine, Administrative Assistant

 

 

ATTEST: ___________________________

Edward J. Drobina, Service Manager