PARKS & RECREATION BOARD

CITY HALL, 100 LOCKVILLE ROAD

WEDNESDAY, JANUARY 26, 2011

REGULAR MEETING

7:30 P.M.

 

 

1.                  ROLL CALL    Mr.  Dean called the meeting to order at 7:30 pm., with roll call as follows:  Mrs. Lisk, Mrs. Carter, Mr. Dean, Mr. Burre and Council Representative Mrs. Sanders.  Ms. Hammond was absent.  Mayor O’Brien, City Manager Mr. Vance, Councilman Mr. Barletta, Councilman Mr. Fix, Service Manager Edward  Drobina, Recreation Administrator Rebecca Medinger, City Engineer Greg Bachman, City Planner, Joe Henderson, Mr. McKinley, Ira Weiss, and Service Department Administrative Assistant Angie Perrine were also present.

 

2.                  ORGANIZATIONAL MEETING

      

            A.        Motion to elect Chairperson and Vice Chairperson.  Mrs. Lisk moved to approve for Mr. Dean to be Chairperson; Mrs. Sanders seconded the motion.  Mr. Burre, Mrs. Carter, Mr. Dean, Mrs. Sanders, and Mrs. Lisk voted “Yes”. Motion passed 5-0.  Mrs. Sanders moved to approve for Mrs. Carter to be Vice Chairperson; Mrs. Lisk seconded the motion.  Mrs. Carter, Mr. Dean, Mrs. Lisk, Mr. Burre, and Mrs. Sanders voted “Yes”.  Motion passed 5-0.  

 

            B.         Motion to set regular meeting day and time for 2011.  Discussion was held.  Mr. Dean moved to approve for Parks and Recreation Board to meet the 4th Wednesday of the month at 7:30 p.m.  Mr. Burre seconded the motion.  Mrs. Lisk, Mrs. Carter, Mrs. Sanders, Mr. Dean and Mr. Burre voted “Yes”.  Motion passed 5-0. 

 

            C.        Motion to elect Parks & Recreation Board representative to Violet Festival Board.  Discussion was held.  Mr. Dean moved to approve Mrs. Lisk to be the boards representative to the Violet Festival Board.  Mrs. Carter seconded the motion.  Mr. Burre, Mrs. Sanders, Mrs. Lisk, Mrs. Carter, and Mr. Dean voted “Yes”.  Motion passed 5-0.     

 

3.                  APPROVAL OF MINUTES of  November 30, 2010 Regular Meeting.  Mrs. Carter moved to approve; Mrs. Lisk seconded the motion.  Mr. Dean, Mr. Burre, Mrs. Lisk and Mrs. Carter voted “Yes” with Mrs. Sanders abstaining.   Motion passed, 4-0.     

 

4.                  COMMUNITY COMMENTS      No comments.

                       

5.         REPORTS

 

            A.        Recreation Administrator’s Report (Mrs. Medinger)

 

            Mrs. Medinger stated that everyone should have a copy of the report and asked if anyone had any questions.  Mrs. Medinger commented that she was working on new pool fees schedule and is hoping that this schedule would be easier for people to understand.  She also stated that new this year would be a Facility Rental Form.  This would include the covered bridge, the amphitheater, and the Morehead Shelter. 

 

Mrs. Sanders asked how the old Big Bear shopping center was coming along.  Mrs. Medinger stated it was going slow.  She stated a few weeks ago she looked at a few locations in there.  The best space in the building is now in contract.  So the City is now looking at other options.  The Big Bear location is pricey with the budget constraints that the City has but we will continue to look at other options.  More discussions went on regarding other spaces available in the community.              Mrs. Carter moved to approve to further investigate finding more spaces for our programs; Mrs. Sanders seconded the motion.  Mr. Dean, Mrs. Lisk, Mrs. Carter, Mr. Burre, and Mrs. Sanders voted “Yes”.  Motion passed, 5-0.  

 

            B.         Parks Maintenance Report (Mr. Drobina)

 

            Mr. Drobina stated that everyone should have his report and if anyone had any questions.   Mr. Drobina stated that this year the mowing was going to be more from in house and not contract as much out this year.  Another goal is to keep the public restrooms open and not have as many portable toilets.  Also, working on getting quotes for more signs at the Disc Golf course.  Mrs. Sanders asked what happened to getting sponsors for the course.  Mr. Drobina replied that he doesn’t have any information on that.  Mr. Vance stated that a potential sponsor wanted to do the whole entire golf course and that they had never heard pursued a smaller scale of opportunities.  

 

            Mrs. Carter commented that she is involved in the Neighborhood Watch and her group would like to volunteer in the VIP program particularly in the Sycamore Park clean-up.  They would like to do this on a Saturday due to people working             during the week.  Mrs. Carter asked Mr. Drobina if he could attend there next meeting.  Mr. Drobina asked when the next meeting is.  Mrs. Carter replied tomorrow night.  Mr. Drobina stated that Mr. Malone and him had walked the streams in the park and looked at areas to remove undergrowth and also looked at the covered bridge.  We are looking at doing a project this spring in that area, we will find out some more information and let you know. 

 

            C.        Council Representative’s Report (Mrs. Sanders)

 

Mrs. Sanders stated that she didn’t have a lot tonight but she is excited to be returning back to this board.  She was very happy to see the goals that the two departments have.  Mrs. Sanders commented that the Violet Festival Committee is looking forward to having someone from this board involved.  

             

6.   BOARD DISCUSSION ITEMS

     

            A.        Discussion regarding proposed archeological testing of Indian Mound.  No one was in attendance to discuss.

 

            B.         Update on additional recreational programming space.  This was already covered earlier in the meeting.

 

            C.        Discussion regarding 2011/2012 ice skating opportunities.

 

                        Mrs. Medinger stated that in your packet you should find some information regarding the pricing for a more permanent ice skating rink for next year.  She stated they would like to make it bigger, than what’s out there now.  Mrs. Sanders commented that her students are having so much fun and parents would like to know if this is something they will have every year so they can go ahead and purchase ice skates.  Mrs. Sanders said she has heard nothing but positive.  Mrs. Lisk stated that you could expand on this and even have vendors down there on the weekends.  

 

                        Mr. Dean questioned if anyone had ever heard of GEO Cashing.  Mr. Drobina commented that it has been brought up at the Tree Commission and the Safety Committee meeting for it to be done at the Disc Golf Course.  Mr. Dean thought this would be a great idea for the parks.  Mr. Drobina stated that someone wanted to do this and it was approved by the Safety Committee.  Also, several years ago the Tree Commission approved the game called Boxing with the same concept as GEO Cashing. 

 

            D.        Identification of 2011 Parks and Recreation goals

 

                        This was already covered earlier in the meeting.

 

            E.         Identification of Parks & Recreation Board role in 2011 as related to community events.  Mayor O’Brien stated that the Parks & Recreation Board might want to consider having a representative on the OPVBA.  Mrs. Lisk stated that she was already a member of this organization.  

 

            F.         Bike Trail Grant – Update (Mr. Bachman)

 

                        Mr. Bachman re-capped the six priority trails that the City has came up with.  The highest priority trail was the one that links Sycamore Park to Victory Park over to the football stadium to the front of the junior high to an existing sidewalk, then goes down to the high school and Stonebridge.  This would connect the parks, schools, library, City Hall and Diley.  The cost would be around $400,000      for each of the six trails.  Mr. Bachman stated that maybe we could do one trail per year or every other year with grants.  The application for the ODNR grant is due next Tuesday this funding is not as much as previously stated it is being done by county.  I would like to put in for a portion of the bike path.  I placed a call into the school board and they are particular interested in the bike path by Stonebridge this would connect both schools together and would reduce the amount of school buses needed.  Mr. Vance commented that this could be combined with a sewer line project that the city needs to have done and could         expand the project further.  Mrs. Lisk moved to approve the ODNR application for funding to be submitted for the bike trail grant from Stonebridge Drive to Preston Trails Park;  Mrs. Sanders seconded the motion.  Mrs. Carter, Mr. Dean, Mr. Burre, Mrs. Lisk, and Mrs. Sanders voted “Yes”.  Motion passed 5-0.                 

 

7.         BOARD ANNOUNCEMENTS & FUTURE AGENDA RECOMMENDATIONS 

 

            Mrs. Lisk stated that when she talks to people one of the biggest problems with the Parks & Recreation is that they don’t know what programs we have to offer.  She would           like to see the website page updated and more user friendly.  Mr. Vance replied that the City is headed that way.  Mrs. Medinger has just completely rejuvenated the program guide.  The City is already looking at updating the website for 2011.  Mr. Dean suggested an e-mail blast list to get more information out to the public.  Mrs. Sanders thought this was a great idea once you have the e-mail addresses in place.  Add website update to monthly agenda items.   

                                               

8.         ADJOURNMENT.   Their being nothing further, Mrs. Carter moved to adjourn, Mr. Dean seconded the motion.   Mr. Burre, Mrs. Lisk, Mr. Dean, Mrs. Sanders and Mrs. Carter voted “Yes”.   Motion passed,  5-0.  The Parks & Recreation Board     adjourned at 8:35 p.m. on January 26, 2011.

 

RESPECTFULLY SUBMITTED: 

 

 

 ___________________________________

 Angie Perrine, Administrative Assistant

 

 

ATTEST: ___________________________

                  Edward J. Drobina, Service Manager