CITY OF PICKERINGTON

SERVICE COMMITTEE OF COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

THURSDAY, NOVEMBER 20, 2003

 

REGULAR MEETING

7:30 P.M.

 

1.         ROLL CALL.  Mr. Parker called the meeting to order at 7:30 P.M., with Mr. Parker and Mr. Maxey present.  Mr. Shaver arrived at 7:55 P.M.  Others present were:  Frank Wiseman, Lynda Yartin, Jerry Dailey, Tony Barletta, Steve Debusk, Cole Carpenter, and others.

 

2.         APPROVAL OF MINUTES OF October 16, 2003, Regular Meeting.  Mr. Maxey moved to approve; Mr. Parker seconded the motion.  Roll call was taken with Mr. Parker and Mr. Maxey voting “Yea.”  Motion passed, 2-0.

 

3.         PLANNING AND ZONING

 

A.        REPORTS:

 

                       (1)         BZA Report.  No report. 

 

                       (2)         Planning and Zoning Representative Report (Mr. Maxey).  Mr. Maxey stated at the last meeting the Commission had approved a comprehensive sign plan and prior to the meeting they had an open house regarding proposed changes to the portable sign ordinance in the old downtown area. 

 

B.         ACTION ITEMS:  NONE

 

  4.       SERVICE DEPARTMENT

 

A.                 WATER UTILITY MAINTENANCE. 

                        (1)        Water services to Pearl Lane and Florence Drive (CIP# 98-01-002)

                        a.         Review and request for motion to approve draft ordinance to authorize the City Manager to enter into an agreement with Precise Boring, Inc., for construction of the Pearl/Florence/Losey waterline project.  Mr. Wiseman stated he is looking at a start time in February for this project.  Mr. Parker ascertained Precise Boring was the low bidder and the background check showed they were a reliable company.  Mr. Parker moved to approve and forward to Council; Mr. Maxey seconded the motion.  Roll call was taken with Mr. Maxey and Mr. Parker voting “Yea.”  Motion passed, 2-0.    

 

B.         WASTEWATER UTILITY MAINTENANCE.  Mr. Wiseman stated we have had a couple of our pumps fail on our sludge and they have been repaired and replaced.  He stated as the facility is ten years old we will probably have some higher maintenance costs in the next few years.   

C.        STREET MAINTENANCE. 

 

            (1)        Review and request for motion to approve draft ordinance to authorize the City Manager to execute a perpetual easement for road purposes to Fairfield County for the widening of the bridge on North Center Street just south of the intersection with Milnor Road and Meadows Boulevard.  Mr. Wiseman stated all bridges are county property and the County needs a little wider easement to widen this bridge.  Mr. Maxey moved to approve and forward to Council; Mr. Parker seconded the motion.  Mr. Parker clarified this widening is projected to occur in about July or August of next year and the road will be closed for 8-10 weeks while the work is being done.  Roll call was taken with Mr. Maxey and Mr. Parker voting “Yea.”  Motion passed, 2-0.    

 

D.        STORM WATER UTILITY MAINTENANCE. 

 

            (1)        Janice Lane/Long Road/Diley Road Stormwater Study (CIP# 97-04-001) – Review.  Mr. Dailey stated Mr. Hartman recently had surgery and has not been able to finalize the report.  Mr. Parker stated he would request Mr. Dailey let Mr. Hartman know this Committee would like to have the report in time for the January meeting. 

           

                        (2)        Review and request for motion to approve draft ordinance to accept a stormwater sewer easement from the Barbara Tisdial Living Trust.  Mr. Wiseman stated the Committee had received the draft ordinance.  He stated this stormwater line was put in at the time the area was developed and the City should maintain that line since it affects all the residents in that area.  Mr. Maxey moved to approve and forward to Council; Mr. Parker seconded the motion.  Roll call was taken with Mr. Parker and Mr. Maxey voting “Yea.”  Motion passed, 2-0. 

 

5.         ENGINEERING DEPARTMENT CAPITAL PROJECTS

 

A.        WASTEWATER – R. D. ZANDE

 

            (1)        Wastewater Plant Expansion (CIP# 02-03-005) – Update.  Mr. Wiseman stated there was no update this evening.                  

 

B.         TRANSPORTATION

 

                        (1)        Cycle Way/Freedom Way (CIP# 02-03-013) – Update.  Mr. Dailey stated this project is winterized right now and will start up again in the spring.  

 

            (2)        Courtright Road. 

 

                        (A)       Courtright Road Extension Project, Phase III (CIP#s 03-03-011 and 03-03-012) – Update.  Mr. Dailey stated he had been asked to bring this contract forward this evening and it is for design of an extension of the road.  Mr. Parker stated this will create another east/west corridor north of the downtown, and will eliminate the dangerous intersection at Meadows Blvd., Milnor Road, and Center Street.  Mr. Maxey inquired when the project would be done and Mr. Wiseman stated it is not in next year’s budget.  Mr. Parker moved to approve and forward to Council; Mr. Maxey seconded the motion.  Roll call was taken with Mr. Maxey and Mr. Parker voting “Yea.”  Motion passed, 2-0.       

 

            (3)        Diley Road Improvements Project

 

                        (A)       256 Realignment Phase (CIP#98-03-005) – Update.  Mr. Dailey stated this project will be advertised for bids on Monday, with a bid opening date of December 10, 2003.  

 

                        (B)       MORPC/ODOT Project (CIP#98-03-005 and 03-03-005)  Mr. Dailey stated he still does not have a firm date for the Open House.  He stated he has been working with ODOT and they have a tentative date of the week of December 15th, but they have to meet notification deadlines, etc.  Mr. Parker requested Mr. Dailey contact Mr. Sabatino and relay that information to him. 

 

                                    (C)       Review and request for motion to approve draft ordinance to authorize the City Manager to sign such contracts as necessary on behalf of the City as Local Public Agency (LPA) with the Ohio Department of Transportation for the reconstruction of Diley Road project (PID No. 75722; FAI-TR207-.04).  Mr. Dailey stated this is legislation required by ODOT and the City is the Local Public Agency.  He stated this is the standard agreement for a project of this size.  Mr. Parker moved to approve and forward to Council; Mr. Maxey seconded the motion.  Roll call was taken with Mr. Maxey and Mr. Parker voting “Yea.”  Motion passed, 2-0. 

 

            (4)        Downtown Revitalization Project Phase III, IV, and V and West Columbus Street Public Parking Lot (CIP#s 02-06-001, 03-06-001, & 03-06-003) – Update.  Mr. Dailey stated this project will be completed in the spring.  He provided a draft notice they would like to distribute to the residents and businesses in the area regarding this project.  He stated if anyone would like to provide comments to be included in the notice they would incorporate them prior to handing it out.  Mr. Dailey stated the project is being winterized and over the next few weeks they will do the final layer of paving on the west part of the project, the new street lights will begin to operate, some sidewalks will be completed, etc.  He stated further the new municipal parking lot will be in and paved with the remainder of the project will be completed in the spring. 

 

            (5)        Cover/Ebright Connector (CIP#02-03-010)

 

                        (A)       Pickerington Health Care Access Road – Update.  Mr. Dailey stated they have to work their way through a dedication of the street as Mt. Carmel still controls it.  He stated other than a meeting, that project is completed. 

 

            (6)        I-70/S.R. 256 Joint Improvements Project with Reynoldsburg and ODOT – Update.  Mr. Dailey stated he has no update on this issue.  Mr. Parker stated he would like to have this remain on the agenda until after the first of the year. 

 

                        (A)       Review and request for motion to approve draft ordinance to authorize the City Manager to execute a state controlled closed loop system agreement with ODOT for the traffic signals at Tussing Road, S.R. 204, and S.R. 256.  Mr. Parker stated this item was Tabled earlier in the meeting.  (TABLED)

 

C.        WATER

 

            (1)        Water Plant Expansion Project (CIP# 00-01-006) – Projected Completion Date:  November 30, 2003.  Mr. Dailey stated the plant is producing water and the completion date is still accurate.   

 

D.        STORMWATER.

 

                        (1)        East Street Outfall (CIP# 01-04-003) – Engineering completed.  Mr. Dailey stated he had no update on this issue. 

 

6.         CHAIRMAN.   

 

A.        Review and discussion regarding Community First requested traffic study.  Mr. Parker stated a traffic study was recently completed in the northwest area of Columbus, and Mr. Dailey has already spoken to Mr. Lawler about doing something like that and getting all of the local government entities together on it.  Mr. Shaver stated he felt we needed to look at how everything fits together for all of the communities.  Mr. Dailey stated he would contact Mr. Lawler and let him know that we were interested in getting this study done.  Mr. Barletta clarified that it is to early to know what the cost for the City would be and since it would be multi-jurisdictional the cost would be shared by all the entities.  Mr. Parker asked Mr. Dailey to provide an update at the next meeting. 

 

B.         Review and discussion of Draft Community Authority.  Mr. Parker stated he had nothing to report at this time. 

 

C.        Review of Section 1(c) and (d) of Ordinance 2003-47 (Comprehensive Plan) – Advertisements placed in Columbus Dispatch, Eagle Gazette, and on the American Planning Association website.  Mrs. Yartin stated the closing date for the proposal submittals had just passed and Mr. Schultz has all of the proposals to review.  Mr. Shaver asked to have Mr. Schultz call him regarding the proposals. 

 

7.         OTHER BUSINESS. 

 

Mr. Parker stated the Committee had received a draft ordinance this evening for the reimbursement to Fannin Builders for the City’s cost of boring underneath S.R. 256 for the Sycamore Creek sanitary sewer line.  Mr. Parker stated the City’s portion is $37,322.07, and this is a housekeeping item we should take care of before the end of the year.  Mr. Maxey clarified they did bore under the road and if they had cut the road they would have had to close it for five days.  Mr. Parker moved to approve and forward to Council; Mr. Maxey seconded the motion.  Roll call was taken with Mr. Shaver, Mr. Parker, and Mr. Maxey voting “Yea.”  Motion passed, 3-0. 

 

8.         ADJOURNMENT.  There being nothing further, Mr. Maxey moved to adjourn; Mr. Parker seconded the motion.  Mr. Maxey, Mr. Shaver, and Mr. Parker voted “Aye.”  Motion carried, 3-0.  The Service Committee adjourned at 8:15 P.M., November 20, 2003.

 

RESPECTFULLY SUBMITTED:

 

 

 

________________________________

Lynda D. Yartin, Municipal Clerk