PARKS & RECREATION BOARD

CITY HALL, 100 LOCKVILLE ROAD

WEDNESDAY, MARCH 23, 2011

REGULAR MEETING

7:30 P.M.

 

 

 

1.      ROLL CALL    Mr.  Dean called the meeting to order at 7:35 pm., with roll call as follows:  Mrs. Lisk, Mrs. Carter, Mr. Dean, and Mr. Burre.  Mrs. Sanders and  Ms. Hammond were absent.  City Manager Mr. Vance, Service Manager Edward  Drobina, Recreation Administrator Rebecca Medinger, and Service Department Administrative Assistant Angie Perrine were also present.

 

2.      APPROVAL OF MINUTES of  February 23, 2011 Regular Meeting.    Mrs. Carter moved to approve; Mr. Burre seconded the motion.  Mr. Dean, Mrs. Lisk, Mrs. Carter, and Mr. Burre voted “Yes”.  Motion passed, 4-0.     

 

3.      COMMUNITY COMMENTS        No comments.    

    

       4.   REPORTS

 

 A.       Recreation Administrator’s Report (Mrs. Medinger)

 

            Mrs. Medinger stated that everyone should have a copy of the report and asked if anyone had any questions.  She also stated that since she typed this report the Summer Softball spots left had changed from 10 to 4.  Also, on the community gardens they now have 7 plots left out of 57.  So we have already met our last years totals.  Mr. Dean stated this was good.  Mr. Burre wanted to know how the pool season pass registration was going.  Mrs. Medinger stated that the registration was down at this time.  But they have been advertising differently this year and feel this and when the weather breaks this should help out with spring registration.  They also extended the early bird special for two months this year. 

           

  B.       Parks Maintenance Report (Mr. Drobina)

 

            Mr. Drobina stated that everyone should have his report and if anyone had any questions.   Mr. Drobina stated his department has started working on the restrooms in the park.  They have finished painting the one restroom on Hereford             and will be placing automated closures on all the restroom doors.  We have also            ordered three new grills for the parks and picnic tables.  Two picnic tables will be    for the disc golf course.  We will be making new wooded picnic tables for the     Hilltop shelter due to costs it’s a lot cheaper for wooded and we can make more           picnic tables.  We are having an electrician come in on Friday and check all of the electrical at the shelters to make sure everything is ground protected.   Mrs. Carter            asked if they had fixed the roof on the shelter house where someone broke into it.          Mr. Drobina stated yes and that it cost $225.00 to fix it.   Mr. Dean asked if they     had ever thought about purchasing some cameras.  Mr. Drobina stated that there             has been some talk about this.            

    

      C.        Council Representative’s Report (Mrs. Sanders)           No comments.

             

 

5.   BOARD DISCUSSION ITEMS

     

      A.        Update on additional recreational programming space.  Mr. Dean spoke to        Violet   Baptist and is going to talk to them this Friday, as far as he knows that   don’t have any policy in place.  Mrs. Lisk stated that she has not spoken to Peace     United yet and Mrs. Medinger stated that she also has not.                                                             

      B.         Discussion regarding co-sponsoring the PACC “Sweet Street” event.  Mr.        Vance stated that the city is co-sponsoring this event.   Does anyone have any    objection?  No responses.  

 

      C.        Review and request for motion to approve Event Package for various    OPVBA events in 2011.  Mrs. Medinger stated there are three different packets.    A few   discussions were made.  Mr. Dean asked if anyone needed more time to           review  the packets.  Mrs. Lisk stated no.  Mrs. Carter moved to approve all          three       event packets, Mrs. Lisk seconded the motion.  Mr. Burre, Mrs. Carter,    Mr. Dean and Mrs. Lisk voted “Yes”.  Motion passed, 4-0.  

 

                 

6.   OTHER BUSINESS

      Mrs. Carter stated that she would like to discuss not wasting so much paper for                         the board meetings.  She wanted to know if Ms. Perrine could just e-mail the                        entire packets and then it was up to the board members to print out and bring              any papers they wanted at the meetings.  Ms. Perrine stated that some of these             packets have many pages to them, and she was concerned about everyone being                       able to receive the e-mails.  But it was up to the board to decide what they wanted             to do.  Mr. Dean suggested that everyone receive an electronic copy and if they                     want a printed copy they can let Ms. Perrine know before the meeting   

 

 

7.   BOARD ANNOUNCEMENTS & FUTURE AGENDA RECOMMENDATIONS 

      Mrs. Medinger commented she wanted to bring up that she had received a quote                       for the chillers for the ice skating rink and it would be close to $100,000.00                      dollars.  The city obviously can’t afford this. 

 

      Mr. Dean asked if the transformers are shared between city hall and the Sycamore        Park storage building.  Because he stated there is an inexpensive way that we               could get surveillance cameras down at the park where we have a lot of                              vandalism.  I have this at my home its called X10.  But you have to be on the                 same transformer and    have a computer.  It may cost around $400.00 for this               system.  The information backs up to the computer and could work by motion                 sensor.  You can go on X10.com and look at this.  Mr. Dean suggested contacting                    the City of Gahanna they have some at one of there newer parks.  Mr. Vance                stated at the last budget meeting they had talked about something for the park                because we have problems with the park area keeps getting trashed especially                     with warmer weather coming     up.  Mr. Drobina stated that he would be able to                  find out when the electrician comes if they are on the same transformer and then                         we can go from there.  Mr. Dean stated that he would like to see security camera                      update added to the agenda for next months meeting.  Everyone agreed this was a                good idea.  

 

      Mr. Dean asked how the city goes about signage sponsorship for the disc golf               course.  Mr. Vance stated that the city will accept any proposal in writing.  More               discussions went on regarding this issue.  It was decided that this could be one                       that the Parks and Recreation Board works on and develops some standards.                 

                                         

8.   ADJOURNMENT.   There being nothing further, Mr. Dean moved to adjourn,         Mrs.    Carter seconded the motion.   Mr. Burre, Mrs. Lisk, Mr. Dean, and Mrs.    Carter voted     “Yes”.   Motion passed, 4-0.  The Parks & Recreation Board           adjourned at 8:15 p.m. on March 23, 2011.

 

  RESPECTFULLY SUBMITTED: 

 

 

 ___________________________________

 Angie Perrine, Administrative Assistant

 

 

 

ATTEST: ______________________________

                  Edward J. Drobina, Service Director