PARKS & RECREATION BOARD

CITY HALL, 100 LOCKVILLE ROAD

WEDNESDAY, APRIL 27, 2011

REGULAR MEETING

7:30 P.M.

 

 

 

1.      ROLL CALL    Mr.  Dean called the meeting to order at 7:30 pm., with roll call as follows:  Mrs. Lisk, Mrs. Carter, Mr. Dean, Mrs. Sanders and Mr. Burre.  Ms. Hammond was absent.  City Manager Mr. Vance, Service Manager Edward  Drobina, Recreation Administrator Rebecca Medinger, and Service Department Administrative Assistant Angie Perrine were also present.

 

2.      APPROVAL OF MINUTES of March 23, 2011 Regular Meeting.   Mr. Dean requested a correction in the minutes under Section 7. Board Announcements & Future Agenda Recommendations.  He commented; Mr. Dean asked if the transformers are shared between city hall and Sycamore Park and Mr. Dean stated to change to Service Department and Sycamore Park.  Mr. Dean moved to approve; Mrs. Carter seconded the motion. Mrs. Lisk, Mrs. Carter, Mr. Burre, Mrs. Sanders and Mr. Dean voted “Yes”.  Motion passed, 5-0.     

 

3.      COMMUNITY COMMENTS        No comments.    

    

       4.   REPORTS

 

 A.       Recreation Administrator’s Report (Mrs. Medinger)

 

            Mrs. Medinger stated that everyone should have a copy of the report and asked if         anyone had any questions.  She stated that she had an updated number on the pool                   passes for the season it is now up to 526.     

                       

  B.       Parks Maintenance Report (Mr. Drobina)

 

     Mr. Drobina stated that everyone should have his report and if anyone had any questions.   Mrs. Sanders asked where we are on the security cameras at the park.    She stated that someone had asked her about this.  Mr. Drobina stated that we            have two quotes but it was hard to compare because they didn’t quote on the             same amount of cameras.  He stated that he still needed to work on this.  Mr.    Vance asked about the painting of the covered bridge.  Mr. Drobina replied that           they are working on it now when they can because of the weather.   Mr. Drobina       commented that the city has also received a quote of the new lights at the O’    Brien Shelter.  Mr. Vance asked how much is the quote?  Mr. Drobina stated    $2800.00.  Mrs. Carter wanted to know what type of lights.  Mr. Drobina    commented that they were modern panel lights.  The city is doing away with the old porcelain type with the light bulbs.  I would like to see the city start improving      the shelters.  Mr. Vance asked if the board needed to make a motion on the light           quote.  Mr. Drobina replied yes that would be great.  Mrs. Carter made a       motion to accept the quote on new lights at the O’Brien shelter, Mrs. Lisk        seconded the motion.  Mr. Burre, Mr. Dean, Mrs. Sanders, Mrs. Lisk and      Mrs.     Carter voted “Yes”.  Motion passed, 5-0.    Mr. Dean stated he would like to             go back to the security cameras and asked if the cameras could be moved around.       Mr. Drobina stated they are stationary and the tape would record for sixty days.            Some more discussions went on regarding the budget, how many cameras to        purchase, the placement of the security cameras, and the possibility of placing a    webcam on the website for the Sycamore Parks area.  Mr. Burre asked what    happened to the signs that say Park Closes at Dusk signs.  Mr. Drobina stated that              the Service Department had just ordered some new signs that day.  Mr. Burre         replied, good because the kids in the park want to know were the sign is at that        states this.   Mrs. Lisk questioned about the possibility of placing speed bumps in      the park.  People drive way to fast and with children running around I think it     would be a great idea.  Mr. Vance stated that this would be a good place to have         speed pumps because in the winter they close up the park for sledding.  Mrs. Lisk          stated this is the reason why the city doesn’t have speed pumps is because of the         snow removal.  Mr. Burre wanted to know if the city could do something about             the posts up by the tennis courts.  The other night the police department was after          someone and once he got to the top by the bike path they had to back up all the            way down because of the posts.  Mr. Drobina suggested getting some kind of           removable posts that the police would have access to remove.  Mr. Vance      suggested that they talk to the police chief to see if he would have any suggestions          as well.                    

 

    

      C.        Council Representative’s Report (Mrs. Sanders)           No comments.

             

 

5.   BOARD DISCUSSION ITEMS

     

      A.        Update on additional recreational programming space.  Mrs. Medinger stated that                                 she has tried to get a hold of Peace United Methodist Church and has not been                          successful.  Mrs. Lisk stated that there has been some turnover and she would                             follow-up with this.  Mr. Dean wanted to know if it would be possible for the city                                  to own a Morton type building and rent this out and be able to have alcohol for                          wedding receptions, parties, etc. along with using this for recreational classroom                               space.  Mrs. Carter discussed how her place of employment handles the rental of                                  their building.  Mr. Drobina stated in his opinion that a building like this would be                         a great idea, but it would have to be up to council whether they wanted alcohol to                              be allowed or not.  Mrs. Medinger and I have had some informal discussions                                     regarding the location of where the building could be located commented, Mr.                             Drobina.    

                                                                 

      B.         Identification of 2011 Parks and Recreation goals.   Mrs. Carter would like to                           continue the park walks.  Mrs. Lisk stated that would be a great idea to keep                             things going.   

 

      C.        Security camera update for Sycamore Park.      Discussions already covered in                          meeting.

 

      D.        Review and request for motion to approve five community event packets

                  (August Disc Golf Tournament, November Disc Golf Tournament, KidzFest,

                  Sweet Street, Predator’s Baseball Tournament).  Some discussions were made                               regarding the packets.  Mrs. Sanders thanked Mrs. Medinger for the summary                          sheet this is a lot easier to read this way.   Mrs. Carter moved to approve all of                            the five community event packets, Mrs. Lisk seconded the motion.  Mr. Burre,                Mr. Dean, Mrs. Sanders, Mrs. Carter, and Mrs. Lisk voted “Yes”.  Motion                                     passed, 5-0.  

 

                 

6.   OTHER BUSINESS

 

      A.        Discussion regarding a vendor at the movies/concerts/softball games.  Mrs.                                Medinger stated that she had been approached by a vendor and some                                          organizations to sell during events.  They would be selling hotdogs, subs, nachos,                            chips, water, and soda.    Possibly start out with a one month contract and maybe                                give the opportunity to someone else the following month.  Mr. Burre thought it                                  would be nice for local groups to be able to do fundraisers.  Mrs. Carter wanted to                   know if the vendors would have something to display that they are         approved by                             the city. Mr. Dean asked if there would be a flat fee charge to make sure people                               are serious.  Mrs. Medinger stated maybe in the future, but it’s hard to decide how                         much to charge when you are not sure what kind of profit they will be making.                              Mr. Vance stated they could make a recommendation to start out with one                                            commercial for-profit vendor and one non-profit organization/vendor and we                             could send them out an email to confirm the commitment and also use this for the                                   police department to know who is approved by the city.     Mr. Dean moved to                                approve for Mrs. Medinger to proceed with the recommendation of one                               commercial vendor and one non-profit vendor to be at the movies, concerts                                    and softball games in the parks.  Mrs. Lisk seconded the motion.  Mrs.                                Sanders, Mrs. Carter, Mr. Burre, Mrs. Lisk and Mr. Dean voted “Yes”.  Motion                                     passed, 5-0. 

 

 

 

 

7.   BOARD ANNOUNCEMENTS & FUTURE AGENDA RECOMMENDATIONS 

      Mrs. Lisk asked if there was anything that the city could do to improve the conditions of            the softball fields at Sycamore Park and the drainage issues.  Mr. Drobina suggested that     they put in a french drain to help out with the water drainage.  Some more discussions         went on regarding the issues.       

                                         

8.   ADJOURNMENT.   There being nothing further, Mr. Dean moved to adjourn,         Mrs.    Lisk seconded the motion.   Mrs. Sanders, Mr. Burre, Mrs. Carter, Mr. Dean, and Mrs.         Lisk voted “Yes”.   Motion passed, 5-0.  The Parks & Recreation Board adjourned at           8:23 p.m. on April 27, 2011.

 

 

 

 

 

  RESPECTFULLY SUBMITTED: 

 

 

 

 ___________________________________

 Angie Perrine, Administrative Assistant

 

 

ATTEST: ___________________________

Edward J. Drobina, Service Director