CITY PLANNING, PROJECTS, & SERVICES COMMITTEE
CITY HALL,
SPECIAL MEETING
7:00 P.M.
1. ROLL CALL. Mr. Fix called the meeting to order at 7:10 P.M., with Mr. Fix, Mr. Barletta, and Mr. Barletta present. No members were absent. Others present were: Bill Vance, Lynda Yartin, Ed Drobina, Greg Bachman, Mayor O’Brien, Trisha Sanders, Janet Thiede, and others.
2. SCHEDULED MATTERS:
A. Review and request for motion to approve draft ordinance authorizing the City Manager to enter into an agreement with Dugan & Meyers Construction, Inc., the lowest and best bidder for the Water Treatment Plant Reverse Osmosis Improvement Project. Mr. Fix stated in past meetings it was agreed this was an important project that we needed to move forward with. He stated the main question before the Committee this evening was how to move forward, either by emergency or not. He stated the law director was present to answer any questions on this issue.
Mr.
Bachman stated we received five bids on this project and Dugan & Meyers was
the low bidder and was approximately $100,000 under the engineer’s
estimate. Mr. Bachman stated this firm
has great experience and it is his recommendation to award the contract to
them. Mr. Bachman further stated the
equipment is close to being ready for delivery and one of the items in the
installation contract is to be mobilized so they can help unload the equipment
and put it in the building. He stated
because of that and because we are under Findings and Orders from the EPA he
would like to request the Committee’s consideration of forwarding this to
Mr.
Hartmann stated he felt this was a perfect example of when we can use an
emergency. He stated the EPA order has a
date certain to comply with and also the concerns with the 30 day wait period
relating to referendum are nonexistent because this would be the second or
third in a line of ordinances that have already occurred and there would not be
the ability to do a referendum. Mr.
Hartmann stated the protection to the citizens is not needed and he did not see
a problem going forward with emergency should
Mr.
Blair clarified that we do not have a date certain for the delivery of the
equipment, but they are getting close to being ready to deliver. Mr. Fix stated then if this were moved
forward with emergency language it would appear on the May 17th,
3. ADJOURNMENT. There being nothing further, Mr. Blair moved to adjourn; Mr. Barletta seconded the motion. Mr. Blair, Mr. Fix, and Mr. Barletta voted “Aye.” Motion carried, 3-0. The City Planning, Projects, and Services Committee Special Meeting adjourned at 7:20 P.M., May 3, 2011.
RESPECTFULLY SUBMITTED:
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Lynda D. Yartin, City Clerk