WEDNESDAY, JUNE 8, 2011

REGULAR MEETING

7:00 P.M.

1. ROLL CALL. Mr. Fix called the meeting to order at 6:55 P.M., with roll call as follows: Mr. Fix, Mr. Blair, Mrs. Hammond, and Mr. Barletta were present. Mrs. Sanders, Mr. Sauer, and Mr. Wisniewski were absent. Others present were Bill Vance, Lynda Yartin, Stephanie Spencer, Ed Drobina, Greg Bachman, Joe Henderson, and others.

2. A. APPROVAL OF MINUTES OF May 4, 2011, Regular Meeting. Mr. Blair moved to approve; Mr. Barletta seconded the motion. Roll call was taken with Mr. Barletta, Mrs. Hammond, Mr. Blair, and Mr. Fix voting “Yes.” Motion passed, 4-0.

B. APPROVAL OF MINUTES OF May 17, 2011, Special Meeting. Mr. Blair moved to approve; Mrs. Hammond seconded the motion. Roll call was taken with Mr. Barletta, Mr. Blair, Mr. Fix, and Mrs. Hammond voting “Yes.” Motion passed, 4-0.

3. FINANCE DEPARTMENT.

A. Finance Director’s Report. Ms Spencer stated Mr. Schornack is on vacation and he had provided a written report to the Committee. She stated she would be happy to answer any questions anyone might have. Mr. Fix clarified that we are up 3.16 percent on income tax for the year to date. Mr. Fix stated he would request the Committee be provided with this amount in dollars as well as the percentage. Mr. Fix stated he would ask that moving forward Mr. Schornack include year to date numbers, against last year and against budget. Ms Spencer stated she would forward that request to Mr. Schornack.

B. Review and request for motion to approve draft ordinance amending the 2011 appropriation, Ordinance 2010-91. Ms Spencer stated we had to transfer additional money from the Sewer to the Sewer Debt Retirement. She stated this is our Wastewater Treatment Plant loan through the OWDA, and OWDA has financed it as a $12 million loan and we only drew down $10 million. She stated we cannot completely close out the loan until the Little Darby project that we sponsored is complete, and that should be in September. Ms Spencer stated they will then redo our amortization schedule, so right now we are paying a little more because the Little Darby project is using our interest we pay on our loan, so we got a lower interest rate. Mr. Fix clarified that in the long run the amortization will change and reflect that we basically paid more up front. Mrs. Hammond moved to approve and forward to Council; Mr. Blair seconded the motion. Roll call was taken with Mrs. Hammond, Mr. Blair, Mr. Fix, and Mr. Barletta voting “Yes.” Motion passed, 4-0.

4. CHAIRMAN:

A. 2012 Budget Issues/Concerns.

(1) Revenue Enhancement Timeline - Update. Mr. Fix stated the Five-Year Plan has not been formally passed; however, the Blue Ribbon Panel has been deleted. Mr. Fix stated we are waiting for the Police Performance Audit and clarified that a meeting is scheduled for June 22^nd to discuss some results with them. Ms Spencer stated it will probably be toward the end of July when we get the final report. Mr. Blair clarified Mr. Vance, Mr. Sauer, Mr. Schornack, Chief Taylor, and herself will be meeting with the Auditor.

(2) Strategic Goals – Update. Mr. Fix stated it appears that we are working toward each of the goals.

5. OTHER BUSINESS:

A. Review and request for motion to approve adding a $25.00 Minimum charge for Hydrant Meters to the General Fee Schedule. Mr. Drobina stated this had been approved by the Planning, Projects & Services Committee. Mrs. Yartin stated the fee was approved by that Committee and the General Fee Schedule Ordinance requires that Finance Committee approve it as well. Mr. Fix stated this fee is for when someone wants to use the fire hydrant and in the past we did not have a charge to cover our costs of billing and inspecting the fire hydrant to ensure it was not damaged and was capped correctly. Mr. Drobina stated this will be a minimum charge and the fee could be higher depending on the water usage. Mr. Fix moved to approve and add this fee to the General Fee Schedule; Mr. Barletta seconded the motion. Roll call was taken with Mr. Barletta, Mr. Fix, Mr. Blair, and Mrs. Hammond voting “Yes.” Motion passed, 4-0.

B. Acknowledgment of Olde Downtown Pickerington Village matching grant recipients. Mr. Fix stated the list of 14 different properties in the old downtown area that participated in our matching grant program was provided to the Committee. Mr. Henderson distributed an updated listing showing that for an investment of a little over $11,000 there was almost $40,000 worth of exterior work to be done in the old downtown area. Mrs. Hammond ascertained that some of the projects include replacing shaker siding, fixing steps and front porches, replacing windows, etc. Mr. Henderson stated the proposed work is all across the board. Mr. Blair clarified that we did not turn down any applicants. Mr. Fix further clarified that the work must be completed by August. Mr. Vance stated we will visit the property and verify the work has been completed successfully and then we will coordinate the reimbursement. Mr. Fix stated this is a great example of public/private partnership. Mr. Fix moved to acknowledge the Olde Downtown Pickerington Matching Fund Recipients; Mr. Blair seconded the motion. Roll call was taken with Mr. Fix, Mr. Blair, Mrs. Hammond, and Mr. Barletta voting “Yea.” Motion passed, 4-0.

6. MOTIONS:

A. Motion for Executive Session under Section 121.22(G)(1)b, Matters involving an employee’s or public official’s employment, Section 121.22(G)(2), Purchase or sale of public property, Section 121.22(G)(3), Conference with law director regarding pending or imminent court action, and Section 121.22(G)(4), Matters involving bargaining sessions with public employees. Mr. Fix stated an Executive Session was not necessary this evening.

7. ADJOURNMENT. There being nothing further, Mr. Blair moved to adjourn; Mrs. Hammond seconded the motion. Mr. Fix, Mr. Blair, Mr. Barletta, and Mrs. Hammond voted "Aye." Motion carried, 4-0. The Finance Committee adjourned at 7:20 P.M., June 8, 2011.

RESPECTFULLY SUBMITTED:

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Lynda D. Yartin, City Clerk