PICKERINGTON CITY COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

TUESDAY, DECEMBER 1, 2003

 

PUBLIC HEARING

7:15 P.M.

 

OPEN DISCUSSION REGARDING PROPOSED 2004 MANAGER’S BUDGET

 

 

Mayor Postage opened the public hearing at 7:15 P.M., with the following council members present:  Mayor Postage, Mrs. Riggs, Mr. Shaver, Mr. Sabatino, and Mr. Maxey.  Others present were:  Lynda Yartin, Chief Taylor, Jennifer Wray, Patti Wiggington, Mike Maurer, George Hallenbrook, Ted Hackworth, Rex Myer, Gail Oakes, Brian Wisniewski, and others.

 

Mayor Postage asked if there were any comments from the public, either for or against, the proposed 2004 Manager’s Budget.  There were no comments. 

 

Mr. Wright stated the majority of Council attended the Finance Committee Work Session and there were some good comments at that time.  Mr. Shaver stated he would like to have the approximate cost of $15,000 added to the Mayor’s budget for a search firm.  Mr. Shaver questioned the way that should be done.  Mr. Wright stated that would be added to Personnel, and his first question would be how that would affect the balances.  Mrs. Fersch stated the end of the year balances could be higher than she estimated.  Mr. Wright stated it could also be done as an appropriation at the beginning of the year after we have all of the final balances.  Mr. Shaver stated he would just like to give advance notice that this is something that will need to be addressed at the beginning of the year. 

 

There being no further comments, Mayor Postage declared the public hearing closed at 7:24 P.M., December 2, 2003.

 

RESPECTFULLY SUBMITTED:

 

 

_____________________________

Lynda D. Yartin, Municipal Clerk

 

ATTEST:

 

 

_____________________________

Louis V. Postage, Mayor

 

PICKERINGTON CITY COUNCIL

                                            TUESDAY, DECEMBER 2, 2003

                                         CITY HALL, 100 LOCKVILLE ROAD

 

                                           REGULAR MEETING AGENDA

                                                                7:30 P.M.

 

1.         ROLL CALL, PLEDGE OF ALLEGIANCE, AND INVOCATION. Council for the City of Pickerington met for a regular session Tuesday, December 2, 2003, at City Hall.  Mayor Postage called the meeting to order at 7:30 P.M.  Roll call was taken as follows:  Mr. Wright, Mr. Shaver, Mr. Maxey, Mr. Sabatino, Mrs. Riggs, and Mayor Postage were present. Mr. Fox arrived at 7:50 P.M.  Mr. Parker was absent.  Others present were: Joyce Bushman, Lynda Yartin, Linda Fersch, Chief Mike Taylor, Bob Mapes, Jeff Kraus, Mike Mauer, Patti Wigington, Christine Brown, George Hallenbrook, Rex Myer, Ted Hackworth, Tony Barletta, Gail Oakes, Brian Wisniewski, and others. 

 

2.         APPROVAL OF MINUTES OF NOVEMBER 18, 2003, REGULAR MEETING.  Mr. Sabatino moved to approve; Mr. Wright seconded the motion.  Roll call was taken with Mr. Sabatino, Mr. Maxey, Mr. Wright, Mr. Shaver, and Mrs. Riggs voting “Yea.” Motion passed, 5-0.

 

3.         APPROVAL OF AGENDA.  Mr. Maxey moved to approve; Mr. Wright seconded the motion.  Roll call was taken with Mr. Sabatino, Mr. Wright, Mr. Shaver, Mrs. Riggs, and Mr. Maxey voting “Yea.”  Motion passed, 5-0.   

 

4.         COMMUNITY COMMENTS:  NONE.  

 

5.         APPROVAL OF CONSENT AGENDA:  Mayor Postage stated there were no consent agenda items. 

 

6.         COMMITTEE REPORTS: 

 

            A.        FINANCE COMMITTEE.  Mr. Wright stated Finance Committee had met on November 19th for a Budget Work Session and also for their Regular Meeting.  Mr. Wright stated the minutes from both meetings had been distributed and he would be happy to answer any questions. 

 

            B.         SERVICE COMMITTEE.  Mr. Maxey stated Service Committee met on November 20th and those minutes have been distributed.  He stated he or Councilman Shaver would answer any questions.    Mr. Sabatino stated he would like to have Mr. Maxey clarify when the Courtright Road extension project would be constructed as it stated in Service Committee minutes that it was not in the budget for next year.  Mrs. Bushman stated typically the engineering is done in one year and the construction is done the next year.  Mr. Maxey stated the construction is in the CIP and he does not have that with him tonight so he cannot state when it is scheduled for construction. 

 

7.         REPORTS:

 

A.        MAYOR.  Mayor Postage presented a proclamation to former Mayor Hughes honoring Arena Roses for their donation of 45 pink rose bushes in honor of Susan Hughes.  Mayor Postage stated the roses were planted in Victory Park in the Breast Cancer Awareness Garden.  Mayor Postage also presented a proclamation to Evie Strawn as she retired from employment with the City after 25 years of service.  Mayor Postage stated the Monthly Mayor’s Court Report had been distributed.         

 

B.         LAW DIRECTOR.  Mr. Mapes stated with regard to Item 9.C., Council had received an amended version of this ordinance in their packets.  He stated the amendment changed the Code section number as when our code was recodified the section numbers changed and this would put the correct section number in the legislation.  Mr. Mapes stated he would request this ordinance be amended by substitution and further that the ordinance then be tabled.  Mr. Mapes stated we have sent a notice to PUCO to tell them we have done this, and if we wait until the next meeting to adopt it, we will comply with the 45 day notice they require.  Mr. Mapes stated he had nothing further, but would answer any questions. 

 

C.        FINANCE DIRECTOR.  Mrs. Fersch stated a referendum petition on Ordinance 2003-89 (amended) that dealt with the authorization for the City Manager to enter into an agreement for the Water Pollution Control Loan Fund, and also the increase to the sanitary sewer capacity fees, was filed this afternoon.  Mrs. Fersch stated she was, by law, required to hold the petition for ten days for the public to review if they desired, and then she would forward them to the Board of Elections.  Mrs. Fersch stated further the appropriation ordinance on tonight’s agenda has several items that need to be taken care of and she would request three readings this evening if possible.  Mrs. Fersch stated one of the items on that ordinance was the TIF allocation to the schools for the Marcus/S.R. 204 TIF.        

   

D.        MANAGER.  Mrs. Bushman stated the Manager’s Report had been distributed and she would answer any questions.   She stated further the development staff has met with the Big Bear people to discuss their closing, and also met with Fairfield County Job and Family Services to assist with the employees that will be searching for new jobs.  Mrs. Bushman stated the grocery store goes up for auction tomorrow so we should know at that time if there will be another store coming in. 

 

Mr. Wright stated he would like to announce that the Mitten Tree is in the lobby of City Hall.  Mayor Postage stated the ceremony will be on Sunday, December 7, 2003, at 2:00 P.M.  Mayor Postage stated he would encourage everyone to bring mittens, gloves, scarves, etc. and put them on the tree and Fairfield County Children’s Services will collect them and distribute them to families in the County.  Mr. Wright stated further Fairfield County Children’s Services also still has 57 families that need to be adopted for Christmas.  Mr. Wright ascertained the City employees have adopted three families. 

 

8.         PROCEDURAL READINGS:

 

A.        ORDINANCE 2003-97, “AN ORDINANCE ADOPTING THE BUDGET FOR THE 2004 FISCAL YEAR BEGINNING JANUARY 1, 2004, INCLUDING THE EMPLOYEE PAY PLAN FOR 2004, EFFECTIVE DECEMBER 22, 2003,” First Reading, Wright.  Mr. Wright moved to adopt; Mrs. Riggs seconded the motion.  Mr. Wright stated this was the annual ordinance adopting the budget and the employee pay plan for the upcoming year.  He further stated Finance Committee had held a work session, and Council had held a public hearing on the budget earlier this evening.  Roll call was taken with Mr. Sabatino, Mr. Shaver, Mr. Wright, Mrs. Riggs, and Mr. Maxey voting “Yea.”  Motion passed, 5-0. 

 

 

B.         ORDINANCE 2003-98, “AN ORDINANCE AMENDING THE 2003 APPROPRIATION ORDINANCE 2002-142,” First Reading, Parker.  Mr. Wright moved to adopt; Mrs. Riggs seconded the motion.  Mr. Wright stated this is a standard appropriation ordinance that does have end of the year house keeping items on it.  He stated for the reasons stated by Mrs. Fersch he would ask for three readings this evening.  Roll call was taken with Mr. Maxey, Mrs. Riggs, Mr. Sabatino, Mr. Wright, and Mr. Shaver voting “Yea.”  Motion passed, 5-0.  Mr. Mapes stated Council does not have enough members present to suspend the rules, however, once Mr. Fox arrives if they wish to reconsider this ordinance that can be done. 

 

C.        ORDINANCE 2003-99, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PRECISE BORING, INC., FOR CONSTRUCTION OF THE PEARL/FLORENCE/LOSEY WATERLINE PROJECT,” First Reading, Parker.  Mr. Shaver moved to adopt; Mr. Maxey seconded the motion.  Mr. Maxey stated this project would bring city water to the residents in one of the first subdivisions in the City.  Roll call was taken with Mrs. Riggs, Mr. Shaver, Mr. Maxey, Mr. Sabatino, and Mr. Wright voting “Yea.”  Motion passed, 5-0.

 

D.        ORDINANCE 2003-100, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO EXECUTE A PERPETUAL EASEMENT FOR ROAD PURPOSES TO FAIRFIELD COUNTY FOR THE WIDENING OF THE BRIDGE ON NORTH CENTER STREET JUST SOUTH OF THE INTERSECTION WITH MILNOR ROAD AND MEADOWS BOULEVARD,” First Reading, Maxey.  Mr. Maxey moved to adopt; Mr. Wright seconded the motion.  Roll call was taken with Mr. Sabatino, Mr. Shaver, Mr. Wright, Mrs. Riggs, Mr. Maxey, and Mr. Fox voting “Yea.”  Motion passed, 6-0. 

 

E.         ORDINANCE 2003-101, “AN ORDINANCE TO ACCEPT A STORMWATER SEWER EASEMENT FROM THE BARBARA TISDIAL LIVING TRUST,” First Reading, Maxey.  Mr. Maxey moved to adopt; Mr. Wright seconded the motion.  Roll call was taken with Mr. Maxey, Mrs. Riggs, Mr. Sabatino, Mr. Wright, Mr. Fox, and Mr. Shaver voting “Yea.”  Motion passed, 6-0. 

 

F.         ORDINANCE 2003-102, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH STILSON CONSULTING GROUP, LLC, FOR ENGINEERING SERVICES FOR COURTRIGHT ROAD, PHASE III,” First Reading, Parker.  Mr. Maxey moved to adopt; Mr. Fox seconded the motion.  Mr. Sabatino inquired if this engineering was in the budget for next year and Mrs. Bushman stated it was typical to do engineering one year and the construction the next year.  She stated this project would be considered in both this year’s budget and next year’s.  Mr. Sabatino stated he still had questions on this project and moved to Table; Mr. Shaver seconded the motion.  Roll call was taken with Mr. Maxey, Mr. Fox, Mr. Wright, Mrs. Riggs, Mr. Sabatino, and Mr. Shaver voting “Yea.”  Motion passed, 6-0.  (TABLED)

 

G.        ORDINANCE 2003-103, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO SIGN SUCH CONTRACTS AS NECESSARY ON BEHALF OF THE CITY AS LOCAL PUBLIC AGENCY (LPA) WITH THE OHIO DEPARTMENT OF TRANSPORTATION FOR THE RECONSTRUCTION OF DILEY ROAD PROJECT (PID NO. 75722; FAI-TR207-.04),” First Reading, Parker.  Mr. Shaver moved to adopt; Mr. Fox seconded the motion.  Roll call was taken with Mr. Sabatino, Mr. Shaver, Mr. Wright, Mr. Fox, Mrs. Riggs, and Mr. Maxey voting “Yea.”  Motion passed, 6-0. 

 

H.        ORDINANCE 2003-104, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO REIMBURSE WILLIAM FANNIN BUILDERS FOR THE NET COST OF EXPENSES FOR INSTALLATION OF A PORTION OF THE SYCAMORE CREEK SANITARY SEWER LINE,” First Reading, Parker.  Mr. Maxey moved to adopt; Mr. Fox seconded the motion.  Roll call was taken with Mr. Maxey, Mrs. Riggs, Mr. Sabatino, Mr. Wright, Mr. Fox, and Mr. Shaver voting “Yea.”  Motion passed, 6-0. 

 

I.          ORDINANCE 2003-95, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACTS WITH PAE & ASSOCIATES AND WAGNER SMITH FOR CONSTRUCTION OF THE EXPANSION OF THE CITY’S WASTEWATER TREATMENT PLANT (CIP NO. 0302005) AND THE DECLARATION OF IMMEDIATE NECESSITY AND EMERGENCY IN ORDER TO QUALIFY FOR THE OWDA LOAN WHICH WILL FUND THE PURCHASE OF HICKORY LAKES WITH THE INTEREST FROM THE WPCLF WASTEWATER PLANT EXPANSION LOAN,” Second Reading, Parker.  Mr. Wright moved to adopt; Mr. Fox seconded the motion.  Mr. Shaver stated his concern was with the emergency language.  He stated it was his understanding from the EPA that contracts do not necessarily have to be in place at this point in time.  He stated he would prefer to go through a bidding process or re-evaluate how we award contracts.  Mr. Wright inquired if this was tied to the loan application deadline date, and Mr. Shaver stated he did not know if there was a deadline date for when we must enter into contracts.  Mrs. Riggs stated it was her understanding there was a deadline date for the loan.  Roll call was taken with Mr. Shaver and Mrs. Riggs voting “Nay,” and Mr. Maxey, Mr. Fox, Mr. Sabatino, and Mr. Wright voting “Yea.”  Motion passed, 4-2.

 

9.         LEGISLATIVE READINGS:

 

A.        ORDINANCE 2003-91, “AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH STILSON CONSULTING GROUP, LLC, FOR ENGINEERING SERVICES FOR THE HILL ROAD CONNECTOR, PHASE IB (CIP NO. 00-03-010) AND PHASE II (CIP NO. 97-03-012),” Third Reading, Maxey.  Mr. Maxey moved to adopt; Mr. Fox seconded the motion.  Roll call was taken with Mrs. Riggs voting “Nay,” and Mr. Fox, Mr. Shaver, Mr. Wright, Mr. Maxey, and Mr. Sabatino voting “Yea.”  Motion passed, 5-1.  

 

B.         ORDINANCE 2003-93, “AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $200,000 OF NOTES BY THE CITY OF PICKERINGTON, OHIO, IN ANTICIPATION OF THE ISSUANCE OF BONDS, FOR THE PURPOSE OF PAYING PART OF THE COSTS OF ACQUIRING AND CONSTRUCTING IMPROVEMENTS TO THE SANITARY SEWER SYSTEM OF THE CITY,” Third Reading, Wright.  Mr. Wright moved to adopt; Mr. Fox seconded the motion.  Mr. Wright stated for clarification purposes this is a renewal on the existing plant and has nothing to do with the expansion.  Roll call was taken with Mr. Shaver, Mr. Fox, Mr. Maxey, Mrs. Riggs, Mr. Sabatino, and Mr. Wright voting “Yea.”  Motion passed, 6-0. 

 

D.        ORDINANCE 2003-94, “AN ORDINANCE TO AMEND ORDINANCE 2003-36 RELATIVE TO USE OF THE CITY’S RIGHTS-OF-WAYS,” Third Reading, Fox.  Mr. Fox moved to adopt; Mr. Wright seconded the motion.  Mr. Fox moved to amend by substitution with the ordinance stating the new section of the Code; Mr. Wright seconded the motion.  Roll call was taken on the motion to amend with Mr. Sabatino, Mr. Shaver, Mr. Wright, Mr. Fox, Mrs. Riggs, and Mr. Maxey voting “Yea.”  Motion to amend passed, 6-0.  Mr. Wright moved to Table; Mr. Fox seconded the motion.  Roll call was taken with Mr. Sabatino, Mr. Shaver, Mr. Fox, Mr. Wright, Mr. Maxey, and Mrs. Riggs voting “Yea.”  Motion passed, 6-0.  (TABLED)

 

10.       MOTIONS: 

 

A.        Mr. Wright moved to reconsider Ordinance 2003-98, “An Ordinance Amending the 2003 Appropriation Ordinance 2002-142;” Mr. Shaver seconded the motion.  Roll call was taken with Mr. Sabatino, Mr. Wright, Mr. Fox, Mr. Shaver, Mr. Maxey, and Mrs. Riggs voting “Yea.”  Motion to reconsider passed, 6-0.  Mr. Wright moved to suspend the rules for the purpose of three readings; Mr. Shaver seconded the motion.  Roll call was taken with Mr. Wright, Mr. Fox, Mrs. Riggs, Mr. Shaver, Mr. Sabatino, and Mr. Maxey voting “Yea.”  Suspension of Rules passed, 6-0.  Second Reading.  Mr. Wright moved to adopt; Mrs. Riggs seconded the motion.  Roll call was taken with Mr. Shaver, Mr. Maxey, Mrs. Riggs, Mr. Fox, Mr. Sabatino, and Mr. Wright voting “Yea.”  Motion passed, 6-0.  Third Reading.  Mr. Wright moved to adopt; Mrs. Riggs seconded the motion.  Roll call was taken with Mr. Fox, Mr. Wright, Mr. Maxey, Mr. Sabatino, Mrs. Riggs, and Mr. Shaver voting “Yea.”  Motion passed, 6-0. 

 

11.       OTHER BUSINESS:  No other business was brought forward.   

 

12.       ADJOURNMENT. There being nothing further, Mr. Fox moved to adjourn; Mr. Wright seconded the motion.  Mr. Maxey, Mr. Fox, Mr. Wright, Mr. Shaver, Mrs. Riggs, and Mr. Sabatino voted “Aye.”  Motion carried, 6-0.  The meeting adjourned at 8:00 P.M., December 2, 2003.

 

RESPECTFULLY SUBMITTED: 

 

 

__________________________________

Lynda D. Yartin, Municipal Clerk

 

ATTEST:

 

 

___________________________________

Louis V. Postage, Mayor