CITY OF
PICKERINGTON
FINANCE COMMITTEE OF
COUNCIL
CITY HALL, 100 LOCKVILLE ROAD
WEDNESDAY DECEMBER
10, 2003
REGULAR
MEETING
7:30
P.M.
1. ROLL CALL. Mr. Wright called the meeting to order at 8:00 P.M., with roll call as follows: Mr. Wright and Mr. Parker were present. Mr. Fox was absent. Others present were: Lynda Yartin, Linda Fersch, Susan Crotty, Bob Mapes, and others.
2. A. APPROVAL OF MINUTES OF November 19, 2003, 2004 Budget Work Session. Mr. Parker moved to approve; Mr. Wright seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0.
B. APPROVAL OF MINUTES OF November 19, 2003, Regular Meeting. Mr. Parker moved to approve; Mr. Wright seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0.
3. FINANCE DIRECTOR:
A. Review and request for motion to approve draft ordinance amending appropriation ordinance 2002-142. Mrs. Fersch stated the Committee had received a draft of her appropriation requests, and the majority were for end of year housekeeping. Mrs. Fersch stated she thought she had everything on the draft, but she would request permission from the Committee to allow her to add any last minute items that may come up before the end of the week. Mr. Wright and Mr. Parker both stated that would be fine. Mr. Wright moved to approve and forward to Council with any additions that may be necessary; Mr. Parker seconded the motion. Roll call was taken with Mr. Wright and Mr. Parker voting “Yea.” Motion passed, 2-0.
Mr. Wright clarified that at the special meeting of Council that was held earlier this evening, an amendment had been made to the 2004 budget to delete the $4,000 for the Wings Handicapped Program and to put those funds in this year’s budget. Mrs. Fersch stated that was included in the appropriations just approved. Mrs. Yartin stated she would have the amended 2004 budget for the next Council meeting.
B. Finance Director’s Report:
(1) Health Department. Mrs. Fersch stated the Board would meet tomorrow and she would provide the Committee with those minutes when she received them.
(2) CORMA. Mrs. Fersch stated she had no report this evening.
Mrs. Fersch stated she had provided a copy of a letter from Fairfield National Bank revising their fees for the coming year. Mrs. Fersch stated these fees were very favorable for the City.
4. PERSONNEL: No Report.
5. DEVELOPMENT DEPARTMENT:
A. Development Director’s Report: Ms. Crotty stated she had provided a written report for the Committee and she would be glad to answer any questions.
(1) Chamber of Commerce Report.
(2) Rt. 33 S.E. Regional Growth Alliance Report.
(3) Fairfield County Visitor’s and Convention Bureau Report.
(4) Mid-Ohio Regional Planning Commission Report.
B. Project Updates
(1) Business Retention and Expansion Study.
6. LEGAL DEPARTMENT:
A. Monthly review of law director services. Mr. Wright ascertained the Committee had received a copy of Mr. Mapes’ monthly report and there were no questions.
7. CHAIRMAN: Mr. Wright stated he had nothing to bring forward.
8. OTHER BUSINESS:
Mrs. Fersch stated she would like direction from the Committee regarding the borrowing for the Hill Road/East Street Connector engineering and property purchase. She stated the ordinance for the purchase of the property has been through Council, however, part of the engineering contract includes construction services. Mrs. Fersch stated when we borrow we are required to spend five percent of it within six months and the total amount within two years. She stated since the construction is not scheduled she would like to know if the Committee felt the borrowing should be for the property purchase and design only. Mr. Mapes stated typically we approve the entire contract, but initially we only need the property purchase and design, we do not need the funds for construction services.
Mr. Wright requested a brief recess. Finance Committee recessed at 8:15 P.M., and reconvened in open session at 8:24 P.M.
Mr. Wright moved to authorize the Finance Director to initiate the borrowing for the Hill Road/East Street Connector property purchase and engineering design so the legislation could be included on the next Council agenda; Mr. Parker seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0.
Mrs. Fersch stated she had received the rate today for the police lease that changes annually. She stated our rate last year was 1.93 and our new rate is 1.98, which is still very good.
9. MOTIONS:
A. Motion for Executive Session under Section 121.22(G)(1)(b), Matters involving an employee’s or public official’s employment, Section 121.22(G)(2), Purchase or sale of public property, Section 121.22(G)(3), Conference with law director regarding pending or imminent court action, and Section 121.22(G)(4), Matters involving bargaining sessions with public employees. Mr. Wright stated he did not see a need for an Executive Session this evening.
10. ADJOURNMENT. There being nothing further, Mr. Parker moved to adjourn; Mr. Wright seconded the motion. Mr. Parker and Mr. Wright voted "Aye." Motion carried, 2-0. The Finance Committee adjourned at 8:30 P.M., December 10, 2003.
RESPECTFULLY SUBMITTED:
________________________________