PARKS & RECREATION BOARD
CITY HALL,
WEDNESDAY, SEPTEMBER 28, 2011
REGULAR MEETING
7:00 P.M.
1. ROLL CALL Mr. Drobina called the meeting to order at 7:00 pm., with roll call as follows: Mrs. Lisk, Mrs. Carter, Mr. Malone, Mr. Burre, Mr. Dean, Mr. Goodrich, and Mr. McKinley. Mrs. Sanders was absent. Mr. Hackworth, Mrs. Goodrich, Service Manager Mr. Drobina, Recreation Administrator Mrs. Medinger, and Service Department Administrative Assistant Ms. Perrine were also present.
2. A. APPROVAL OF MINUTES OF TREE &
BEAUTIFICATION COMMISSION
of August 24, 2011 Regular Meeting. Mr.
McKinley moved to approve; Mr. Malone seconded the motion. Mr. Goodrich, Mr. McKinley and Mr. Malone voted
“Yes” with Mrs. Lisk, Mr. Dean, Mr. Burre, and Mrs. Carter abstaining. Motion
passed, 3-0.
B. APPROVAL OF MINUTES OF PARKS & RECREATION BOARD, of
August 24, 2011 Regular
Meeting. Mr. Dean moved to approve; Mrs. Lisk seconded the motion. Mrs. Carter, Mr. Dean and Mrs. Lisk voted
“Yes” with Mr. McKinley, Mr. Burre, Mr. Goodrich and Mr. Malone
abstaining. Motion passed, 3-0.
3. ORGANIZATIONAL MEETING:
A. Motion to elect Chairperson
Mr. McKinley made a motion to appoint Mr. Dean as Chairperson; Mrs. Lisk seconded the motion. Mrs. Carter, Mr. Dean, Mrs. Lisk, Mr. Burre, Mr. Goodrich, Mr. Malone and Mr. McKinley voted “Yes”. Motion passed, 7-0.
B. Motion to elect Vice Chairperson
Mr. Malone made a motion to appoint Mr. McKinley as Vice Chairperson;
Mrs. Carter seconded the motion. Mr.
Dean, Mr. Burre, Mrs. Lisk, Mrs. Carter, Mr. McKinley, Mr. Malone and Mr.
Goodrich voted “Yes”. Motion passed, 7-0.
C. Motion to elect Secretary
Mr. Dean made a motion to appoint Mrs. Carter as Secretary; Mrs. Lisk
seconded the motion. Mr. Burre, Mr.
Dean, Mrs. Lisk, Mr. Goodrich, Mrs. Carter, Mr. McKinley and Mr. Malone voted
“Yes”. Motion passed, 7-0.
D. Motion to schedule day and time of meetings
Mr. Dean made a motion to have the Parks & Recreation Board meetings
for the last Wednesday of the Month at 7:00p.m.
Mrs. Carter seconded the motion. Mr.
Dean, Mr. Goodrich, Mrs. Lisk, Mrs. Carter, Mr. Malone, Mr. McKinley and Mr.
Burre voted “Yes”. Motion passed, 7-0.
4. COMMUNITY COMMENTS: No Comments.
5. DEPARTMENT REPORTS:
A. Parks Recreation
(1) Recreation
Administrator’s Report (Mrs. Medinger)
Mrs. Medinger stated that everyone should have a copy of the report and
asked if anyone had any questions. Mr.
McKinley wanted to know how many dugouts per the Predators contract. Mrs. Medinger replied four new dugouts at
Mr. Dean stated that he had some questions regarding the attached pool
items list. Are these things that have
been in the works I noticed the amount? Mrs. Medinger replied that the pool is
an older pool that the city acquired.
The only items that have to be done by next year to open are the mandated
by state items. The other items are
things to consider over time. Mr. Dean
asked if this total amount would be taken out of the parks budget. Mrs. Medinger stated that at the preliminary
budget meeting the city had talked about taking out a note, but not sure if
this will happen or not. The city has a
separate aquatics budget commented Mr. Drobina. Mr. Dean asked if the impact fees could apply
to this. Mr. Drobina stated, No. Mr. McKinley asked how much in profit did we
make last year from the pool. Mrs.
Medinger stated that we were $40,000 to the good, but has not received all
invoices yet. More discussions went on
regarding the pool repairs and costs.
Mr. Dean asked how the ACTS clean-up day went. Mrs. Medinger stated great they completed
many tasks and if you have a chance go and look at the benches and shelters
painted and the gazebo. Mr. Dean asked
Mrs. Medinger if this was something the ACTS group wanted to do annually. She responded that she thinks this is
something they want to do every year but perhaps not just targeting the
parks. She thought they wanted to expand
more into people’s homes.
Mrs. Carter wanted to know if Mrs. Medinger could find out about a
clean-up day for the parks but not using particular organizations more of a
community wide clean-up day. Mrs.
Medinger responded and said that she would look into this.
B.
Parks Maintenance
(1) Service Director’s Report
(Mr. Drobina)
Mr. Drobina stated that everyone should have his report and if anyone had
any questions. Mr. Drobina stated that
the surveillance cameras are up and operational. I have received some complaints that the
cameras have caused some of the crowds to move to other parts of the parks and
is causing some disturbance. Since the
cameras have been installed we have not had any vandalism in the areas of the
cameras. Mrs. Lisk stated that maybe
next year we can get more cameras for other areas of the park.
C. Council
Representative’s Report (Mrs. Sanders) Not
present.
D. Tree Maintenance
(1) Service Director’s Report
(Mr. Drobina)
a. Tree Preservation Update
Mr. Drobina stated that he is working on putting together a tree list for
fall planting. More discussions went on
regarding tree replacements within the city.
b. 2012 Arboretum Improvement Goals No comments.
c.
Discussion
regarding potential permanent Christmas tree
Mr. Drobina commented that the railroad track inspector is willing to put
on hold the removal of a Spruce tree at the crossing on
6. BOARD DISCUSSION ITEMS:
A.
Update
on additional recreational programming space.
No comments.
B.
Identification
of 2011 Parks and Recreation goals
Mr. Dean asked if anyone had any suggestions regarding walking the parks
again. Mrs. Lisk suggested they go back
and walk
C.
Update
on Active Christians Transforming Society (ACTS) Community Clean-Up Day event held
on September 10, 2011 The board had already talked earlier about
this event.
D.
2012
Beautification Ideas/Goals
Mr. Burre asked if the city had a placed to bring yard waste or brush
that could be chipped up for mulch within the city. Mr. Drobina commented that you have to have
an EPA permit, and have someone monitor it all times to watch what is brought
in and what is taken out so that it doesn’t become a dumping ground. This is not easily managed and is something
the city doesn’t want to pursue.
7. OTHER BUSINESS
Mrs.
Carter commented that she wanted to bring up again the idea of having a golf
cart available for the elderly or small children to get around the
Mrs.
Medinger stated she had a couple of updates.
The Disc golf signs have been ordered and a tournament is coming up at
the end of November. Mrs. Lisk had asked
how many people come through the parks programs the total is about 82,000. The ice skating rink has been ordered it is
twice the size as last year. The city
purchased a kit 40x100 and will be able to install each year. The kit purchased can be used on the tennis
courts and we are still deciding on that. Baby changing stations have been ordered for
the parks and city hall.
Mrs.
Medinger commented in the packets they have a summary regarding the
8.
BOARD ANNOUNCEMENTS & FUTURE AGENDA RECOMMENDATIONS
Mrs. Carter asked about sand volleyball being put back into the
parks. Mrs. Medinger replied that they
could keep this in mind, but at this time they have other items to target. But
can keep this on the goals list.
9. ADJOURNMENT. There
being nothing further, Mr. Dean moved to adjourn, Mr. Malone seconded the motion. Mrs. Lisk, Mr. Goodrich, Mr. McKinley, Mrs.
Carter, Mr. Dean, Mr. Burre and Mr. Malone voted “Yes”. Motion passed, 7-0. The Parks & Recreation Board adjourned
at 7:36 p.m. on September 28, 2011.
RESPECTFULLY SUBMITTED:
___________________________________
Angie Perrine, Administrative
Assistant
ATTEST: ___________________________
Edward J. Drobina, Service Director