PARKS & RECREATION BOARD

CITY HALL, 100 LOCKVILLE ROAD

WEDNESDAY, OCTOBER 19, 2011

REGULAR MEETING

7:00 P.M.

 

 

 

1.      ROLL CALL    Mr.  Dean called the meeting to order at 7:15 pm., with roll call as follows:  Mrs. Carter, Mr. Burre, Mr. Dean, Mr. Goodrich and Mrs. Sanders.  Mrs. Lisk, Mr. Malone and Mr. McKinley were absent.   Chris Schweitzer, Mrs. Goodrich, Service Manager Mr. Drobina, Recreation Administrator Mrs. Medinger, and Service Department Administrative Assistant Ms. Perrine were also present.

 

2.       APPROVAL OF MINUTES OF PARKS & RECREATION BOARD, of September 28, 2011 Regular Meeting.  Mr. Goodrich moved to approve; Mrs. Carter seconded the motion.  Mr. Dean, Mr. Burre, Mrs. Carter and Mr. Goodrich voted “Yes”.  Motion passed, 4-0.

     

 

3.      COMMUNITY COMMENTS    No Comments.

 

       4.   RECREATION                         

    

             A.       Recreation Administrator’s Report (Mrs. Medinger)

 

Mrs. Medinger stated that everyone should have a copy of the report and asked if anyone had any questions.  Mr. Dean asked if Mrs. Medinger could talk more about the French Ring Club.  Mrs. Medinger stated they would like to have a Dog Sport Trial.  This is where they bring former police trained dogs and have competition for them.  The dogs are on leash unless in the ring for performing.  They expect to have ten dog participants. 

 

Mr. Dean asked about the progress with the Predators four dugouts at the ball fields.  Mrs. Medinger stated that one dugout is completed.  The other three are almost finished.  The plan is completion this Sunday.

 

Mrs. Medinger stated that she wanted to inform everyone that the Recreation Department received new computer software and will be able to do on-line registration starting in early 2012. 

 

Mrs. Medinger commented that The City has some money left over from a Nature Works Grant.  I wanted to know how the board feels about using this money for a small swing set up by the Hilltop Shelter area.  This might improve the rental for this shelter since we currently have no playground equipment by this shelter.  Mr. Dean asked how much money was left over.  Mrs. Medinger replied, $7,500.00.  Mrs. Carter thought this was a great idea since The City has never replaced the swing set that was taken down from there.  Mr. Dean made a motion to approve the purchase of a swing set for the Hilltop Shelter using Nature Works Grant money;  Mrs. Carter seconded the motion.   Mr. Burre, Mrs. Carter, Mr. Dean, and Mr. Goodrich voted “Yes”.  Motion passed, 4-0. 

 

Mrs. Medinger stated that the ice skating rink will be delivered this week and was purchased to place on top of the tennis courts.  The rink is 40 x 100 and we will be able to use the lights that are already in place at the courts.  Mr. Burre wanted to know if we still have the materials from the old ice skating rink.  Mrs. Medinger stated that the tarp they used from last season was a one time use. This was more of a temporary structure.    

        

        5.  PARK MAINTENANCE

           

A.        Service Director’s Report (Mr. Drobina)

 

Mr. Drobina stated that everyone should have his report and if anyone had any questions.  Mr. Goodrich asked if we have a date on when the application is due for the Tree City USA packet.  Ms. Perrine replied, the application is due December 9, 2011.  Mr. Goodrich asked if there will be any problems being completed on time.  Ms. Perrine commented that the application is now filled out on-line and she has it half way completed.   Mr. Dean stated since the two boards merged he wanted to know what Tree City USA is about.  Mr. Goodrich replied, that this is an honor that The City earns every year for the work and funds that is executed for trees within the city.  You have certain requirements that you have to meet and this is going on the 19th year. 

 

Mrs. Carter asked if The City is ready for the relocation of the permanent Christmas tree.  Mr. Drobina replied, yes.  He had talked to the business owner Mr. Heitmeyer and he is fine with the location of the tree.  I also talked to Keller Farms and they were planning on moving the tree next week but with all the rain they want to wait, commented Mr. Drobina.  Mrs. Carter made a motion to approve the relocation of the Christmas tree;  Mr. Goodrich seconded the motion.   Mrs. Carter, Mr, Dean, Mr. Burre and Mr. Goodrich voted “Yes”.  Motion passed, 4-0.  

           

       B.        Council Representative’s Report (Mrs. Sanders)           No Comments

 

 

   6.     TREE UPDATE

 

      A. Service Director’s Report (Mr. Drobina)                 No Comments

 

   7.      BOARD DISCUSSION ITEMS

 

       A.       Tree Preservation Update

No comments.

 

             B.        2012 Parks and Recreation goals

Mr. Drobina stated that we can plan to have a meeting at the parks but we have to have roll call and minutes.  We also have to post that the board is having a meeting at the park.  Mr. Dean wanted to set up a meeting for the parks walk.  More discussions went on regarding a date and time to have a parks walk meeting.  Mr. Goodrich made a motion to have the Parks Walk Meeting on Sunday, November 13, 2011 at 2:00 p.m. at the Pickering Shelter house;  Mr. Burre seconded the motion.  Mr. Dean, Mr. Burre, Mrs. Carter and Mr. Goodrich voted “Yes”.  Motion passed, 4-0.

 

             C.       2012 Arboretum Improvement Goals

Mr. Drobina stated that we need to work on signage in the arboretum.  Also, start  thinking about Arbor Day next year.  Mrs. Medinger did a great job last year and we would like to see the event continue to grow.  Mr. Goodrich thought that maybe we could place an advertisement for Arbor Day in the Spring Parks & Recreation catalog.  Mrs. Medinger thought that was a good idea.  Mrs. Carter asked if they have had more interest in weddings at the arboretum.  Mrs. Medinger commented that they have noticed an increase of interest.   Mrs. Carter asked if they need to be looking into any repairs to the bridge because of this.    Mrs. Medinger stated that she believes people like the way it is with the rustic look.  Mrs. Carter stated that she knows they have been looking at the approach and at the other side of the bridge.   Mrs. Medinger replied she has not heard any comments on that.  Mrs. Carter commented just checking.          

 

             D.       2012 Beautification Ideas/Goals 

Mr. Dean asked who handles the flags that are located along the streets.  Mr. Drobina stated the Parks Department.   During the holiday season how many banners/flags are used and are they in good shape, commented Mr. Dean.  Mrs. Medinger replied they use about 25 banners.  Mr. Dean asked if maybe they could come up with a contest and let people design banners to use the next time they needed to be replaced.  Mrs. Medinger stated she would have to think about that.  

 

8.          OTHER BUSINESS

 

Mrs. Medinger stated that the board never approved the Dog Sport Trial event packet.  Mr. Dean made a motion to approve the Dog Sport Trial event packet; Mrs. Carter seconded the motion.   Mr. Burre, Mr. Dean, Mr. Goodrich and Mrs. Carter voted “Yes”.  Motion passed, 4-0.   Mr. Goodrich asked when is the tree lighting.  Mrs. Medinger replied December 2, 2011 at 7:30 p.m.  Mrs. Carter asked if the ceremony would be designed a little better this year.  Mr. Drobina stated yes, the tree will be farther down the slope instead of in the middle that way the speaker and everyone will be together on the same side.  We hope this will work out better commented Mr. Drobina.       

 

                 

9.     BOARD ANNOUNCEMENTS & FUTURE AGENDA RECOMENDATIONS

Mr. Drobina commented that this is only the second time using this new agenda since the boards were combined and if anyone wants changes to be made just let us know.  Mr. Dean stated that he liked it.  Mr. Goodrich commented that he liked the flow of the agenda. 

           

                 

 10.   ADJOURNMENT.   There being nothing further, Mrs. Carter moved to adjourn, Mr.  Dean seconded the motion.   Mr. Goodrich, Mrs. Carter, Mr. Dean and Mr. Burre voted “Yes”.   Motion passed, 4-0.  The Parks & Recreation Board adjourned at 7:55 p.m. on October 19, 2011.

 

 

 

      RESPECTFULLY SUBMITTED: 

 

 

 

 ___________________________________

 Angie Perrine, Administrative Assistant

 

 

ATTEST: ___________________________

Edward J. Drobina, Service Director