CITY OF
PICKERINGTON
FINANCE COMMITTEE OF
COUNCIL
CITY HALL, 100 LOCKVILLE ROAD
THURSDAY, JANUARY
30, 2003
REGULAR
MEETING
7:30
P.M.
1. ROLL CALL. Mr. Wright called the meeting to order at 7:30 P.M., with roll call as follows: Mr. Wright and Mr. Parker were present. Mr. Fox was absent. Others present were: Joyce Bushman, Lynda Yartin, and Linda Fersch.
2. APPROVAL OF MINUTES OF December 11, 2002, Regular Meeting. Mr. Parker moved to approve; Mr. Wright seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0.
Mr. Wright stated at this time he would like to take care of the reorganization of the Finance Committee. Mr. Parker moved to nominate Mr. Wright as Chairman, Mr. Parker as Vice Chairman, and Mr. Fox as Secretary; Mr. Wright seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0.
3. FINANCE DIRECTOR:
A. Review and request for motion to approve draft ordinance amending appropriation ordinance 2002-142. Mrs. Fersch stated the Committee had received a draft appropriation ordinance in their packets to appropriate the funds we are borrowing for the Diley Road engineering of $196,000 and $81,000 for the engineering for the street lighting contract. Mrs. Fersch stated she also was requesting an appropriation for the engineer of $20,000 for the Hartman Engineering contract approved by Service Committee. Mrs. Fersch further stated she was requesting an appropriation of $73,360 to reappropriate the carryover balance in the Police Facilities Fund, $80,000 in the Water Capital Improvement Fund for the waterline replacement portion of the downtown streetscape, $80,000 in the sewer repair and replacement fund for the sewer line replacement portion of the downtown streetscape, $150,940 in the stormwater fund of which $140,00 is for the stormwater portion of the downtown streetscape and $10,940 is to appropriate foreman’s wages that were budgeted but not appropriated in the 2003 appropriation ordinance, $50,000 in the general fund for Fairfield-Hocking Drug Task Force Officer, $50,000 in the police fund for the drug task force officer, and $240,000 in the sewer fund to reappropriate funds set aside for property purchase for sewer plant. Mr. Wright stated he would like to combine the appropriations that were recommended by Service Committee on a separate appropriation ordinance and the appropriations recommended by Safety Committee on a separate ordinance. Mr. Wright further stated the general appropriations would then be on one appropriation ordinance. Mr. Parker moved to approve the appropriation ordinance for Service Committee recommendations; Mr. Wright seconded the motion. Roll call was taken with Mr. Wright and Mr. Parker voting “Yea.” Motion passed, 2-0. Mr. Wright moved to approve the general appropriation ordinance; Mr. Parker seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0. Mr. Wright moved to approve the appropriation ordinance for Safety Committee recommendations; Mr. Parker seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0.
4. PERSONNEL:
A. Review and request for motion to approve draft ordinance to waive residency requirement of the City’s Employee Relations Manual relative to the appointment of Michael D. Taylor as the Chief of Police. Mrs. Bushman stated Chief Taylor has been a member of our police department for over 20 years and his home is only three or four houses outside of the corporate boundaries. Mrs. Bushman stated the intent of the residency requirement was to ensure that our Chief of Police did not live in Columbus, Reynoldsburg, or another County, but was available for immediate response if necessary. Mr. Parker moved to approve; Mr. Wright seconded the motion. Roll call was taken with Mr. Wright and Mr. Parker voting “Yea.” Motion passed, 2-0.
B. Review and request for motion to approve draft ordinance to amend Ordinance 2002-143, the Employee Pay Plan and Authorized Strength. Mrs. Bushman stated the Committee had received a draft ordinance. She clarified the Income Tax Clerk position was approved in the budget, but was just omitted when the pay plan was updated. Mr. Parker moved to approve; Mr. Wright seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0.
5. CHAIRMAN:
A. Monthly review of law director services. Mr. Wright ascertained there were no questions on the law director’s report.
6. OTHER BUSINESS:
Mrs. Fersch stated she had received the estimate from the State Auditor to perform the annual audit that is required. Mrs. Fersch stated the estimate if for $22,000 and she has budgeted $23,000 for this item. Mrs. Fersch stated the Committee had received a draft ordinance to authorize an amount not to exceed $23,000 so if the estimate goes up a small amount it will not have to come back to this committee. Mrs. Fersch stated this is an annual requirement and the State Auditors have done a very good job for us. Mr. Parker moved to approve; Mr. Wright seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0.
Mrs. Fersch stated she had provided the Committee this evening with information on all of our note renewals and when they will have to be read at council in order to meet the time limits. Mrs. Fersch stated if the Committee had any questions, she would be happy to answer them.
Mrs. Bushman stated it has come to her attention that at times the utility bills for the City are over her contract authority amount. Mrs. Bushman stated utilities cannot be bid, and it has never been an issue, but it might be a good idea to include an authorization in an appropriation ordinance for the City Manager to pay the city utilities. Mr. Wright clarified the utilities include the electric, telephone, and gas. Mr. Wright stated he felt it would be a good idea to authorize the City Manager to do this. Mrs. Bushman stated when the budget ordinance is done next year, if this Committee concurs, she will include this authorization in that ordinance. Mr. Wright moved to amend the general appropriation ordinance approved earlier in the meeting to include authorization for the City Manager to pay utility bills for the city; Mr. Parker seconded the motion. Roll call was taken with Mr. Parker and Mr. Wright voting “Yea.” Motion passed, 2-0.
7. MOTIONS: No motions were made.
8. ADJOURNMENT. There being nothing further, Mr. Parker moved to adjourn; Mr. Wright seconded the motion. Mr. Parker, and Mr. Wright voted "Aye." Motion carried, 2-0. The Finance Committee adjourned at 8:10 P.M., January 30, 2003.
RESPECTFULLY SUBMITTED:
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