CITY OF PICKERINGTON

SERVICE COMMITTEE OF COUNCIL

CITY HALL, 100 LOCKVILLE ROAD

THURSDAY, OCTOBER 14, 2004

 

REGULAR MEETING

7:30 P.M.

 

1.         ROLL CALL.  Mr. Hackworth called the meeting to order at 7:30 P.M., with Mr. Parker, Mr. Hackworth and Mr. O’Brien present.  No members were absent.  Others present were:  Frank Wiseman, Jennifer Frommer, Judy Gilleland, Lonnie Rush, John Gallagher, Bob Mapes, Jerry Dailey and Lori Aberman.

 

2.         APPROVAL OF MINUTES OF September 9, 2004, Regular Meeting.  Mr. Parker moved to approve; Mr. Hackworth seconded the motion.  Roll call was taken with Mr. O’Brien, Mr. Hackworth and Mr. Parker voting “Yea.”  Motion passed, 3-0.

 

3.         COMMUNITY COMMENTS.  Mr. Lonnie Rush stated he would address the committee when the item he wants to comment on comes up on the agenda.

 

4.         PLANNING AND ZONING DEPARTMENT

 

A.                 REPORTS

(1)               Board of Zoning Appeals (Mr. Schultz). Mr. Schultz was absent,

therefore, Mr. O’Brien stated there were no cases in September and there are none scheduled for October.

 

                        (2)        Planning and Zoning Representative Report (Mr. O’Brien).  Mr. O’Brien stated they had a rather long meeting Tuesday evening.  The Commission approved the first building in Judge Luse’s development behind the Pickerington Medical Center.  The applicant brought in samples of all of the building materials and they met all of the City requirements.  They approved a new sign for the Olde Village Diner, formerly M’Lee’s Diner.  The rest of the meeting was spent discussing building at CreekBend. 

He continued that Council and the Planning and Zoning Commission Growth Management Assessment Workshop would be held on Tuesday, October 26 at 7:30 p.m.

 

            B.         ACTION ITEMS:  NONE

 

5.         SERVICE DEPARTMENT

 

            A.        WATER UTILITY MAINTENANCE

                        (1)        Water services to Pearl Lane and Florence Drive (CIP#98-01-002) – Update.  Mr. Wiseman stated at this point there is 22 people signed up and 10 of those have paid up front, 10 are on the assessment option and 2 are on the mortgage type of payment.  Mr. Lonnie Rush stated he wanted to let the Committee know that it would have been nice if someone would have contacted him since he made a presentation to the

Committee.  He stated he did receive a letter as to the decision that was made but he wanted to let the Committee know that he would have just appreciated the courtesy of a follow up phone call from someone.  Mr. Rush stated he felt it would have been a good idea if they offered the same deal to all of the residents in that area.  Mrs. Gilleland stated they are researching the free taps and she apologized that no one got back with him.

 

B.                 WASTEWATER UTILITY MAINTENANCE

(1)               Review and discussion regarding tertiary sand filter replacement. 

Mr. Wiseman stated the tertiary sand filter is proceeding and they have most of the old caulking up and new caulking down, it has to set for about 5-7 days and hopefully they will be blowing sand in that filter in about a week and a half.  The sand filter has no bearing on the stress test.

 

C.                 STREET MAINTENANCE

(1)               Annual Street Repaving Project – Update.  Mr. Wiseman stated the

Road has been ground down and weather permitting they will start paving on Monday. 

He continued they are also working on the repair spots on Columbus Street and the work on the entrance at Simsbury on McKenzie Drive will begin Monday.

 

D.                 STORM WATER UTILITY MAINTENANCE

(1)               Long Road/Bowen Road Stormwater Study – Update.  Mr.

Wiseman stated they are meeting with Mr. Hartman on site next week and he has the plans completed for the City to do the short-term fix.  This will be completed after leaf pick-up and it will be completed this year.  He continued they did receive a street sweeper today and it will be used to clean curb and gutter and it has a vacuum on it to clean storm drops. 

 

            E.         TREE COMMISSION.  Update.  Mr. Wiseman stated the Commission wanted to know if they could go ahead and print the brochure and distribute it.  The Committee members stated they had no comments or changes to the brochure.  Mr. Wiseman stated they would proceed with the printing and distribution of the brochure.    

 

            F.         SCIP (Formerly Issue II Program) – Application Date:  October 1, 2004.  Mr. Wiseman stated they have two applications turned in.  Jennifer Frommer put the application together for the Long Road Stormwater project east of Diley Road.  He continued they also joined with the County and Township for the Mingo Estates project.     

He continued both of these projects would begin next year sometime around February or March.  Mr. Hackworth inquired as to which project was a hirer priority.  Mr. Wiseman stated they both are a priority.  Mrs. Frommer stated Public Works would probably determine that the Long Road Stormwater project would be the priority project. 

 

6.         ENGINEERING DEPARTMENT CAPITAL PROJECTS

 

A.                 WASTEWATER

(1)               Wastewater Plant Expansion (CIP #03-02-005) – Update.  Mr.

Wiseman stated they are preparing to do the street test.  They will be working with R.D. Zande over the next couple of weeks.  He continued this should take less than a month to complete.  Mr. Wiseman stated they should know what remaining capacity they have left by the end of the year. 

 

B.                 TRANSPORTATION

(1)               Cycle Way/Freedom Way (CIP# 02-03-013) – Update.  Mrs.

Frommer stated this project has been completed and they did receive a final pay request.  She continued all punch list items have been completed.  Mr. Wiseman stated this item could be removed from the agenda. 

           

(2)               Courtright Road

(A)       Courtright Road Extension Project, Phase III (CIP#s 03-03

-011 and 03-03-012) – Update.  Mrs. Frommer stated this is still TABLED at Council and she does not have a report.

 

(3)               Diley Road Realignment

(A)              Diley Road/S.R. 256 Intersection Improvement Project,

Phase II – Update.  Mrs. Frommer stated this project is projected on the schedule to be completed by November 17th. 

 

                                    (B)       Diley Road/S.R. 256 Intersection Improvement Project, Phase III – Update.

 

1                      Review and request for motion to approve draft

Resolution of Intent to Appropriate a Fee Simple Interest in Various Properties for the Diley Road Improvement Project Phase III to realign Diley Road.  Mr. Mapes stated they are continuing to negotiate with the nine or ten property owners, however, they are running out of time because the contract has been signed and there is a spring deadline.  He continued the first thing they will have to do in the appropriations process is to do a resolution of necessity.  It will state that there is a need to do this project since it is a public project.  Once Council passes this everyone will be notified.  Then the negotiations will begin.  The second part of this is an authorization to file the eminent domain complaint in the Common Pleas Court.  Mr. Mapes stated this process has to be started now.  He continued his goal is by the end of December to be ready to have this filed in court.  Then when Kokosing can move forward on the project they will not have to worry about whether they have all of the right of ways.  Mr. Mapes stated under state law the resolution only has to be read on time.  A conflict is the City Charter, which states

ordinances and resolutions are read three times.  What will happen is they will need to suspend the rules and read it three times just to be on the safe side.  Mr. Hackworth moved to approve the resolution for intent to appropriate fee simple interest in various properties on the Diley Road Improvement Project Phase III; Mr. O’Brien seconded the motion.  Roll call was taken with Mr. Hackworth, Mr. Parker and Mr. O’Brien voting “Yea.”  Motion passed, 3-0.

   

(4)               Diley Road Improvements Project

(A)              MORPC/ODOT Project (CIP# 98-03-005 and 03-03-005)

- Update.  Mrs. Frommer stated there is currently a project meeting scheduled for the 19th of October and those stage one plans are in process.  Mr. Wiseman stated the environmental information has been submitted to ODOT for review. 

 

                                                Mr. Hackworth stated he wanted the letter from John Gallagher of Stilson Consulting Group attached to the minutes.  (Attachment 1)

 

                        (5)        Downtown Revitalization Project Phase III, IV, and V and West Columbus Street Public Parking Lot (CIP#s 02-06-001, 03-06-001, & 03-06-003) – Update.  Mrs. Frommer stated she has no report on this project; the City has been handling this.  Mr. Wiseman stated they do have a cost difference between the City and the contractor and they will be meeting with them next week to negotiate what they feel the City owes them.  The difference in question is approximately $50,000. 

 

(6)         Cover/Ebright Connector (CIP# 02-03-010)

(A)              Pickerington Health Care Access Road – Update.   Mr.

Mapes stated as soon as he receives the legal description of this he will be giving the Committee another resolution which will state the necessity of taking that portion of the land.  This needs to be done for the access safety. 

 

(7)         I-70/S.R. 256 Joint Improvements Project with Reynoldsburg and

ODOT – Update.  Mr. Wiseman stated the merge lane would be completed and marked by Monday.  There have been some questions as to whether the design south of Tussing Road is how Council anticipated it.  Mr. Wiseman inquired as to whether the Committee felt it was being constructed the way they want it to be.  Mr. Hackworth stated he really hasn’t had the opportunity to take a look at it.  Mr. Wiseman advised the Committee to take a look at the area and contact him with their comments and feedback as to how the project is progressing.  Mrs. Gilleland inquired was it built according to the plan.  Mr. Wiseman stated it was built according to a plan.  The question is if the plan that was approved that Council voted on and what they anticipate when they voted is what plan is being followed.  Mr. Gallagher stated he thinks there has been some confusion between all participants in this project and there have been communication issues between what Council approved and what the design consultant came up with.

 

                        (8)        Traffic Signal Update.  Mr. Wiseman stated they are working with Jess Howard and they have been authorized to complete this project.

 

                        (9)        Traffic Improvement Plan (TIP) – Update.  Mr. Gallagher of Stilson Consulting Group did a presentation for the Committee of the Draft of the Thoroughfare Plan. The Committee agreed to hold a Work Session on November 11th at

6 p.m. 

 

C.        WATER:

                        (1)        Wellfield Investigation – Update. Mr. Wiseman stated the Committee has a copy of a draft document provided by Mr. Hedges where he has identified a potential Wellfield site east of Allen Road.  He continued the Committee can review the draft and if they have any comments he will take them back to Mr. Hedges and incorporate them in the document. 

 

            D.        STORMWATER:  No Report. 

 

Mr. Wiseman stated he wanted to discuss the retainer for engineering services.  The monthly retainer for engineering services expires at the end of October.  The funding is available through the budget that was approved for 2004 to retain Stilson Consulting Group on a month to month basis until Mrs. Gilleland has a chance to formalize how she wants to handle the retainer for engineering services.      

 

7.         CHAIRMAN:

 

            A.        Review and discussion regarding parking lots in the old downtown area.  Mrs. Gilleland stated that Mr. Wiseman and Mr. Mapes are working on the easement for Grissini’s parking lot.  She continued the City would not be doing any paving until the easement is processed.  Mr. Wiseman stated at some point they are planning to install sandblasted 2-hour parking signs. 

 

8.         OTHER BUSINESS.  

 

            Mrs. Gilleland stated each Committee member should have a copy of a motion they want to present at the Council meeting on Tuesday to create a Property Maintenance Task Force.  Mr. Mapes stated the motion is to create a Property Maintenance Task Force to advise Council on property maintenance and code enforcement issues and to make recommendations to Council or amendments to the Pickerington Codified Ordinances as necessary.  The Task Force shall consist of not more than fifteen (15) citizens of the City of Pickerington who volunteer to serve on the Task Force.  

 

9.         ADJOURNMENT.  There being nothing further, Mr. Parker moved to adjourn; Mr. O’Brien seconded the motion.  Mr. Hackworth, Mr. Parker and Mr. O’Brien voted “Aye.”  Motion carried, 3-0.  The Service Committee adjourned at 9:15 P.M., October 14, 2004.

 

RESPECTFULLY SUBMITTED:

 

 

_________________________________

Lori L. Aberman, Deputy Municipal Clerk