PERSONNEL APPEALS BOARD

SPECIAL MEETING

TUESDAY, JANUARY 18, 2005

6:00 P.M.

MEMBERS PRESENT: Daryl Berry, Bob Farrell and Marvin Sells

OTHERS PRESENT: Susan Sheikh, Ted Hackworth and Mitch O’Brien

Mr. Berry called the meeting to order at 6:05 p.m. in the Conference Room at City Hall. He welcomed the two Council Members present and offered to answer any questions. Mr. Hackworth stated he has never attended a PAB meeting and was curious about what they do. Mr. Hackworth said he thought PAB’s role was to address appeals, but as he read the minutes recently, he sees that they do much more than handle appeals.

Mr. Berry spent a few minutes going over some of PAB’s responsibilities, indicating that they are responsible that the City is legal in its hiring & firing for all classified positions and to ensure that hiring for all classified positions are done in a competitive manner as per the Charter. He said although they do handle appeals, it is rare. Their main focus has been in the creation of eligibility lists for all classified positions and to certify the top candidates to the City Manager for selection.

A. Administrative Assistant/Executive Secretary, Building Department

1. Creation of eligibility list: Each member stated the total score they gave for each of the 45 candidates. The scores were averaged and the list was established based on the average of the three totals. There was some discussion about whether or not a candidate should be disqualified if their application states that their typing speed is less than 50 wpm. Although it is in the classification specification, the job posting did not specify this as a minimum qualification, and the Service Director stated that this is not something for which someone should be disqualified. It is important that the individual can type or keyboard, but speed is not the issue. Members agreed that since it was not posted, they should not enforce the 50 wpm. Ms. Sheikh said she will discuss this with the Service Director further and make sure that the Classification Specification and Position Description is updated accordingly. Mr. Berry moved that the eligibility list be created with all forty-five (45) names being included on the list; Mr. Sells seconded the motion. Motion passed.

2. Motion to certify eligibles: Mr. Sells moved to certify the top six candidates; Mr. Farrell seconded the motion. Motion passed.

Other Business: Ms. Sheikh said as of this date there are no agenda items for a regular meeting in January. Their next meeting date will be February 22^nd unless there is some need to meet sooner. She stated that there is an interest in keeping the PAB meetings on a regularly scheduled day of the month so that it gets listed as such on the calendar and meets all posting requirements, etc. Members agreed that this is not a problem, and hasn’t been for several months since there have been three active members of the board.

Mr. Berry said that since they are required to re-elect officers at their first meeting in January, they should probably take care of this now, rather than wait, even though his term is about to expire and his status is undetermined. Other members agreed. After some discussion members decided to keep the current makeup of Chairman, Vice Chairman and Secretary as existed in 2004. Daryl Berry will remain Chairman, Bob Farrell Vice Chairman and Marvin Sells will be Secretary.

B. Adjournment: Meeting adjourned at 7:10 p.m.

Respectfully submitted:

________________________________

Susan Sheikh