CITY OF PICKERINGTON

PARKS & RECREATION BOARD
CITY HALL, 100 LOCKVILLE ROAD

MONDAY, JANUARY 24, 2005

 

REGULAR MEETING
7:30 P.M.

 

1.         ROLL CALL.  Mr. Campbell called the meeting to order at 7:35 P.M.  Roll call was taken with Mr. Frazier, Mrs. Ball, Mr. Boetcher and Mr. Campbell present.  Mrs. Shankland was absent and had notified the department of her absence.  Others present were; Steve Carr and Judy Gilleland.

 

2.         APPROVAL OF MINUTES OF November 22, 2004, Regular Meeting.  Mr. Frazier moved to approve; Mr. Boetcher seconded the motion.  Mr. Campbell, Mr. Boetcher, Mrs. Ball and Mr. Frazier voted “Aye.”  Motion carried, 4-0.

 

3.         ORGANIZATIONAL MEETING.  Mr. Frazier moved that Mr. Campbell remain the Chairman; Mr. Boetcher seconded the motion.  Roll call was taken with Mr. Boetcher, Mr. Campbell, Mr. Frazier and Mrs. Ball voting “Yea.”  Motion passed, 4-0.

 

            Mr. Campbell stated the next order of business would be to elect a Vice Chairman.  Mr. Campbell moved that Mr. Frazier remain the Vice Chairman; Mr. Frazier seconded the motion. Roll call was taken with Mr. Campbell, Mr. Boetcher, Mr. Frazier and Mrs. Ball voting “Yea.”  Motion passed, 4-0.

 

            Mr. Campbell stated the next order of business would be to establish the day and time for the Parks and Recreation Board meetings.  Mr. Boetcher moved to have the Parks and Recreation Board meeting the 4th Monday of the month at 7:30 P.M.; Mr. Campbell seconded the motion.  Roll call was taken with Mr. Frazier, Mrs. Ball, Mr. Boetcher and Mr. Campbell voting “Yea.”  Motion passed, 4-0.

 

4.         COMMUNITY COMMENTS.  None.

 

5.         PARK DEVELOPMENT/IMPROVEMENT PROJECTS

 

A.                 Parks Master Plan – Update.  Mr. Carr stated staff has made a

recommendation in the 2005 budget proposal to complete the parks master plan.  He continued that staff has discussed with Safety Committee a procedure to send out request for proposal for consultants.  Mr. Carr stated they anticipate getting 6-12 RFP’s back.  Those will be narrowed down 2 or 3.  Mr. Carr stated they would like to include Park Board in interviewing the finalists and helping select a planner to complete the Parks Master Plan.  Mr. Campbell inquired as to what the budget is for this plan.  Mr. Carr stated the budget is $47,000.  He continued this plan would not include new parkland in this proposal because the City is completing a Comprehensive Land Use Plan in which

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REGULAR MEETING

JANUARY 24, 2005

 

new parkland will be addressed.  Multi-purpose or bike trails along streets because a study has already been completed on those.  Mr. Carr stated they would be looking at the renovation of the existing parks and developing the 35 acres in Preston Trails subdivision.  He continued there is the 24-acre site at the Water tower that will be reviewed as well.  Mr. Carr stated he would like to do the interviews on the same night as the Parks Board meeting nights.  All members of the Board agreed that they want to be included on the interview process.   Ms. Gilleland stated they have been talking about developing a timeline for the project.  Mr. Carr stated he would be attending the OPRA annual conference is the week of February 7th.  A lot of the planners will be there as well.  He continued he was planning on collecting the RFP’s after he got back from the conference.  Mr. Carr stated Gahanna is currently doing a master plan, Westerville completed one in 2000 and Grove City is currently updating their plan.  He continued he plans to borrow from their RFP’s as the City’s is developed.  Mr. Carr stated the RFP’s should go out mid-February and interviews could be conducted in March.  Ms. Gilleland stated the purpose of the timeline is so everyone is on the same page with the project.  Mr. Carr stated the notices should go out either the week of the 14th or 21st of February and they need to allow three weeks to receive the responses.  The interviews could be done on the 28th of March and then to Safety Committee on the 4th of April.        

 

B.                 Skate Park – Update.  Mr. Carr stated an additional bottom rail to prevent

bowing of the fence fabric (due to skaters crashing into it) would be installed in the spring.  He continued that the bowing of the fence was not due to vandalism.   

 

C.                 Handicap Garden – Update.  Mr. Carr stated the NatureWork grant award

announcement would be made after the State of Ohio’s capital budget is approved.

 

D.                 Sycamore Park Improvement

(1)               Dam Repair (NatureWorks Grant Project) – Update.  Mr. Carr

stated the Sycamore Park Dam repair work has been completed.

 

E.                  Putting/Chipping Green – Update.  Mr. Carr stated this project has been

delayed because of the weather.  This project will be completed as soon as the weather breaks in the spring.

 

F.                  Sycamore Park Tennis Courts – Update.  Mr. Carr stated Council

budgeted $85,000 to do a complete renovation of the Sycamore Park tennis courts.  He continued he would be looking at this project after the State OPRA convention as well.  Mr. Carr stated he did visit Wright State to check out the surface they have on their tennis courts.  He continued the surface that was installed at Wright State is pretty expensive.  The City is looking at two processes; the first one is removal and replace and then the other option is a stone dust overlay where all of the cracks are filled and then the new

 

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JANUARY 24, 2005

 

surface sort of floats on top of the old surface.  This process prevents any reflective cracking. 

 

Mr. Carr stated he is currently working on the completing all of the paperwork for

the grant for the Disc Golf Course at the water tower site. 

Mr. Carr stated the City is going to explore with Violet Township officials the interest in forming either a Joint Park Agreement that would take the form of a contractual agreement with joint funding or form a Joint Park District which would be it’s own separate political entity.  Mr. Carr stated Ms. Gilleland and himself would be meeting with Bill Yaple the Township Administrator to start those discussions.  He continued this also has the support of the Safety Committee.  Mr. Campbell stated he felt this would be a good idea since everyone in the City and the Township use all of the Park amenities.  Mr. Carr stated he is not sure how this is going to dovetail with the master plan; however, they would like to start the discussions simultaneously with working on the master plan.

 

Mr. Carr stated this year the department is compiling a Spring/Summer brochure

that will be distributed to the public on March 17th.

 

6.         RECREATION AND EVENTS

A.                 Winter Programs/Special Events.  Mr. Carr stated the next

community wide special event will be the annual Easter event.  He continued the department would be meeting with Nancy Lee of the Pickerington Senior Center to discuss the possibility of partnering on this event similar to the Breakfast with Santa.  The Easter event will probably be a lunch event and will be held at the Field House at Pickerington Central High School. 

 

B.                 Adult Sports Programs.  Mr. Carr stated Adult Basketball and

Co-Rec Volleyball leagues are currently underway.  He continued the City was able to lower the league fees due to being able to be back in the Fieldhouse this season, so this saved on the cost of custodial overtime. 

 

7.         OTHER BUSINESS.  No other business was brought forward.

 

8.         ADJOURNMENT.  There being nothing further, Mr. Boetcher moved

to adjourn; Mr. Frazier seconded the motion.  Mr. Frazier, Mrs. Ball, Mr. Boetcher and Mr. Campbell voted “Aye.”  Motion carried, 4-0.  The Parks and Recreation Board meeting adjourned at 8:05 P.M., January 24, 2005.

 

 

 

 

PARKS AND RECREATION BOARD

REGULAR MEETING

JANUARY 24, 2005

 

 

RESPECTFULLY SUBMITTED:

 

 

____________________________________

Lori L. Aberman, Deputy Municipal Clerk

 

 

_____________________________________

Steve Carr, Parks and Recreation Director