RULES
COMMITTEE OF COUNCIL
CITY HALL, 100 LOCKVILLE ROAD
MONDAY, APRIL 4, 2005
6:30 P.M.
1. ROLL CALL. Mr. O’Brien called the meeting to order at 6:30 P.M., with roll call as follows: Mr. Hackworth, Mr. Sabatino, and Mr. O’Brien were present. No members were absent. Others present were: Lynda Yartin.
2. APPROVAL OF MINUTES OF February 7, 2005, Regular Meeting. Mr. Hackworth moved to approve; Mr. O’Brien seconded the motion. Roll call was taken with Mr. Sabatino abstaining, and Mr. Hackworth and Mr. O’Brien voting “Yea.” Motion passed, 2-0.
3. MOTIONS:
A. MOTION FOR EXECUTIVE SESSION UNDER SECTION 121.22(G)(1), MATTERS INVOLVING AN EMPLOYEE’S OR PUBLIC OFFICIAL’S APPOINTMENT. Mr. Hackworth moved for Executive Session under Section 121.22(G)(1); Mr. O’Brien seconded the motion. Roll call was taken with Mr. Sabatino, Mr. O’Brien, and Mr. Hackworth voting “Yea.” Motion passed, 3-0.
4. SCHEDULED MATTERS:
A. Review and request for motion to appoint an individual to the Planning and Zoning Commission. Mr. Hackworth moved to appoint Joshua Binkley to the Planning and Zoning Commission; Mr. Sabatino seconded the motion. Roll call was taken with Mr. Hackworth, Mr. O’Brien, and Mr. Sabatino voting “Yea.” Motion passed, 3-0.
B. Review and request for motion to appoint an individual to the Personnel Appeals Board. Mr. Hackworth moved to appoint Jacqueline Hymes to the Personnel Appeals Board; Mr. O’Brien seconded the motion. Mr. Sabatino stated Ms Hymes has a very impressive resume and if we are able to break apart the duties of Personnel Appeals Board and Civil Service Commission, she would probably be the best person for the Personnel Appeals Board. He continued, however, if the Board does not break apart he felt Mr. Berry would probably be the best appointment. Roll call was taken with Mr. Sabatino voting “Nay,” and Mr. O’Brien and Mr. Hackworth voting “Yea.” Motion passed, 2-1.
C. Review and request for motion to appoint an individual to the Tree Commission. Mr. O’Brien moved to appoint Carol Carter to the Tree Commission; Mr. Sabatino seconded the motion. Roll call was taken with Mr. O’Brien, Mr. Hackworth, and Mr. Sabatino voting “Yea.” Motion passed, 3-0.
D. Review and request for motion to appoint an individual to the Parks and Recreation Board. Mr. O’Brien moved to appoint Christie Hammond to the Parks and Recreation Board; Mr. Hackworth seconded the motion. Roll call was taken with Mr. Hackworth, Mr. Sabatino, and Mr. O’Brien voting “Yea.” Motion passed, 3-0.
E. Updates on advertisements for vacant positions on various Boards/Commissions. Mrs. Yartin stated with the appointments just recommended the only vacancies remaining to be filled were for the newly created Utility Fees Review Committee. Mrs. Yartin stated she had received no applications from the advertisement and she would run the ad again to see if there were any applicants.
F. Updates on Rules Committee’s findings/recommendations/questions regarding discussion on Council Rules, Agenda, and Charter. Mr. O’Brien stated he would like to continue this on the agenda. He stated he has been making notes on areas that he felt should be looked at and he would like to take care of them all at the same time. Mr. Hackworth stated he still had some problems with having department heads make a presentation on legislation during the procedural reading portion of the agenda. He stated he felt it would be more appropriate to have the department heads make a presentation under the reports section. Mr. O’Brien and Mr. Sabatino stated they agreed with Mr. Hackworth that the reports section might be better for that. Mr. Sabatino stated at Committee meetings the department heads have a great deal of input and provide recommendations to the Committee members. Mr. Hackworth stated his concern was the staff member would be put in a bad position. Mr. O’Brien stated he felt once an issue has been through the Committees and has made it to Council floor, the appropriate councilmember has been involved in the process and should know what the issue is. He stated if the department head makes a presentation it looks like the councilmember doesn’t know what is going on. Mr. Sabatino stated that is why he felt it was more appropriate at committee meetings. Mr. O’Brien stated then, it was Rules Committee’s opinion that the process right now of having the department heads speak during the report section was sufficient.
G. Review and discussion regarding proper notification procedures to report absence from meetings. Mr. O’Brien stated currently standard practice is 24 hours notice is to be given to the Municipal Clerk, or as soon as possible. Mr. O’Brien stated the problem has been people are notifying other council members, the manager, the mayor, or whatever. He stated the purpose for one point of contact is so if there is going to be a problem with a quorum it is known as soon as possible. Mr. O’Brien stated perhaps a letter should be sent to everyone to remind them of the proper procedure, and if so, who should send the letter. Mr. Sabatino stated he felt the Municipal Clerk should send a letter to all Board, Commission, and Council members reminding them of the policy. Mr. Hackworth stated he agreed Mrs. Yartin should write a letter and provide all the contact information so everyone knows how to report an absence.
H. Update on Personnel Appeals Board Review – Update. Mr. Hackworth stated we have requested proposals to have our Rules and Regulations rewritten, however, there is supposed to be a revision to the Ohio Revised Code in May and Ms Gillleand has stated she would like to hold off on this until after that revision is out. Mr. Hackworth stated further, he felt these Rules and Regulations should be brought to Council so they understood them as well. Mr. O’Brien requested the ordinance creating the Personnel Appeals Board be distributed to all of the Committee members for the next meeting. Mr. O’Brien stated further we are looking at the subtle differences between a Civil Service Commission and a Personnel Appeals Board and studying whether or not they need to be two separate entities as opposed to a dual purpose board.
5. CHAIRMAN: Mr. O’Brien stated he had nothing further to bring up at this meeting.
6. OTHER BUSINESS: No other business was brought forward.
7. ADJOURNMENT: There being nothing further, Mr. Sabatino moved to adjourn; Mr. Hackworth seconded the motion. Mr. Hackworth, Mr. O’Brien, and Mr. Sabatino voted “Aye.” Motion carried, 3-0. The meeting adjourned at 7:20 P.M., April 4, 2005.
RESPECTFULLY SUBMITTED:
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Lynda D. Yartin, Municipal Clerk